2022-03-31-accounts - Benenden Pre-School

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Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 1 04 2021 To 31 03 2022

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1183202

Benenden Pre School

Charity's principal address St. Georges Hall. The Street, Benenden Cranbrook Kent Postcode TN17 4DB

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Janet Beattie	Secretary	Wholeyear
Sarah Andrew	Treasurer	Wholeyear
Clare Holson		14/9/21 onwards
Gill Knox	Chair	Wholeyear
LucyWatkins		1/4/21 – 1/9/21

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2012

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)
Mrs Lucy Oakley, pre school supervisor

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) Charity Incorporated Organisation (CIO) How the charity is constituted (eg. trust, association, company) Three trustees appointed by previous committee; trustees now able Trustee selection methods appoint new trustees where needed (eg. appointed by, elected by)

(eg. trust, association, company)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

The pre-school supervisor regularly updates all policies with staff and a policy booklet is sent out annually to parents and carers. Trustees have electronic access to all policies. Covid updates have been shared with parents and trustees when they have been issued either by national government or the local authority.

The charity is currently running well with four trustees and a newly appointed trustee and the pre school supervisor attending all meetings.

One of the trustees remains a governor at the local primary school for which the pre-school is a feeder and three of the trustees are parents whose children have attended the pre-school in recent years. The preschool rents its premises from the Benenden Village Trust and so enjoys strong community ties.

The major risks we have addressed this year are:

ongoing risks associated with Covid-19 which have changed regularly
risk associated with possibility of needed to move premises in the next few years. The trustees are currently in negotiation with the village trust and funding organisations to investigate options for resiting the pre-school

Section C Objectives and activities

to embed and resource the new Early Years curriculum

Summary of the objects of the charity set out in its governing document

to enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups the organisation's approved purposes are:
the charity works for the public benefit having as its objects the development and education of children and young people.

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March 2012

(1) promoting their care and safety;

(2) promoting their education and promoting parental involvement;

(3) promoting their health and wellbeing;

(4) providing services to support them and their families and carers; (5) providing services to individuals holding membership of the CIO; and (6) furthering the aims of the pre-school learning alliance.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

Since the lifting of most Covid regulations, trustees have begun fund raising again. The two main fund raising activities in the current year are an open morning and a Christmas Fair. These events, with other fundraising initiatives, have raised a total of £3326.79 which have been added to the pre-school funds. The money will be used for extra activities in the pre-school to benefit all children.

You may choose to include further statements, where relevant, about:

policy on grantmaking;

Our main objective remains the securing of a new venue for the preschool, either a building or plot of land. We are working with the local primary school who have offered land, and a local secondary independent girl’s school who have offered support with research into pre fabricated buildings and available grants.

policy programme related investment;
contribution made by volunteers.

TAR

March 2012

Section D Achievements and performance

Summary of the main achievements of the charity during the year

The main achievement this year has been to keep the pre-school open during the Covid pandemic. Staff have worked extremely hard to implement safety regulations in connection with Covid, including a focus on outdoor learning, to minimise risk of infections being passed on, and a rigorous cleaning regime of all equipment used. Recorded cases of Covid in pre-school have been low. The trustees have spent a significant amount of money re-designing the outdoor space, laying new, hard wearing turf and planting beds with herbs and vegetables which the children tend.

The trustees have also appointed two new trustees, one of whom has already been registered, the other one is in the process of registration. Numbers of children registered have remained steady, with a slight increase forecast for the new year.

TAR

March 2012

Section E Financial review

The reserves that we hold are ringfenced for the purpose of new Brief statement of the premises in the next few years. charity’s policy on reserves

Details of any funds materially in deficit

N/A

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
Funding comes almost exclusively from two sources: 1 – parent paid fees for their children to attend pre-school
2 - funding provided by Kent County Council to fund specific aged children
3 – amount raised by parents, this has increased since Covid restrictions have been largely lifted

All funds raised are used to support and improve the work of the preschool through rent of premises, payment of staff, purchase of equipment, services for children e.g. sporting activities, yoga etc.

investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Gill Knox Full name(s) Gillian Elizabeth Knox Position (eg Secretary, Chair, Chair etc) Date 13th June 2022

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March 2012

BPS FINANCIAL ACTIVITY 1.4.21 - 31.3.22

INCOME 21/22 20/21 KCC Payments £45,883.82 £46,060.17 FF2 KCC £2,035.50 £3,435.53 Fees £18,686.37 £7,015.64 Milk Claim £194.20 £128.25 Uniform £84.00 £137.00 Purchase refunds £126.82 £47.12 Covid support £1,686.26 £782.31 TWBC grant £4,000.00 Collaboration training £488.18 Interest on savings £32.62 £112.98 Sub Total £68,729.59 £62,207.18	EXPENDITURE 21/22 20/21 Wages £43,721.23 £40,127.24 Pension £1,125.80 £878.70 Cleaner £1,260.00 £954.00 PAYE £3,770.51 £1,195.75 Business Rates/Music license £726.96 £103.20 Rent £2,587.50 £1,792.50 Statutory Training £108.00 £468.00 Additional Training £43.20 £0.00 PLA Insurance £719.86 £0.00 Electricity £1,614.78 £1,277.11 Fixtures & Fittings £1,402.92 £133.20 Ofsted/ICO £83.00 £70.00 Telephone/IT £755.62 £756.37 Milk £170.80 £141.75 Snacks £579.74 £434.77 Setting supplies £2,283.06 £1,929.39 CAF bank fees £96.00 £69.00 Equipment, toys, books £1,085.30 £135.02 Advertising £95.00 £95.00 Petty Cash £0.00 £0.00 Sub Total £62,229.28 £50,561.00
Fundraisers £3,326.79 £154.24 Donations £592.44 £2,014.00 Sub Total £3,919.23 £2,168.24	Treasurer pay £2,076.00 £2,628.20 Fundraisers £179.40 £0.00 Christmas Party £150.00 £0.00 External teachers £1,518.00 £375.00 Coffee Mornings £0.00 AGM/Comm Mtgs/staff bonus £1,014.00 £492.49 Fee refunds £41.25 £165.75 Sub Total £4,978.65 £3,661.44
TOTAL INCOME £72,648.82 £64,375.42	TOTAL EXPENDITURE £67,207.93 £54,222.44
Excess (Defecit) £5,440.89 Virgin interest £28.42 OPENING BALANCE 1.4.21 CLOSING BALANCE 31.3.22 CAF cash account £16,107.30 CAF cash Account £15,015.57 CAF Gold Saver £21,701.82 CAF Gold Saver £28,206.02 Virgin Deposit £21,403.93 Virgin Deposit £21,432.35 TOTAL FUNDS £59,213.05 TOTAL FUNDS £64,653.94 NET SURPLUS £5,440.89

BPS FINANQAL ACTMTY 1.4.21- 31.3.22 INCOME 21122 20121 KCC Payments £45,883.82 £46.060.17 FF2 KCC £2,035.50 £3.435.53 £18,686.37 £7.015.64 £194.20 £128.25 £84.( £137.CM) £126.82 £47.12 £1.686.26 82.31 É4,Cth.00 £488.18 £112.98 2V22 20121 £43.721.23 £40,127.24 £1,125.80 £878.70 £1,260.00 £954.00 £3.770.51 £1.195.75 £726.96 £103.20 £2,587.50 £1.792.50 £108.00 £468.00 £43.20 £0.00 £719.86 £0.00 £1.614.78 £1.277.11 £1.402.92 E133.20 £83.00 £70.00 £755.62 £756.37 £170.80 £141.75 £579.74 £434.77 £2,283.06 £1,929.39 £96.00 £69.00 £1.085.30 £135.02 £95.00 £95.00 £0.00 £0.00 £62.229.28 £50,561.00 £2.076.00 £2,628.20 £179.40 £0.00 £150.00 £0.00 £1,518.00 £375.00 £0.00 £1,014.00 £41.25 Wages Pension Cieaner PAYE Business Rates/Muslc lInSe Rent Statutory Trainirkg Additional Training PLA Insurance Electridty Fixtures & FSttln8S Ofstedllco TelephonellT Milk Snacks Setting supplies CAF bank fees EquipmenL toys. boo AdvertisSn8 Petty G*1 Sub Totsl Treasurer pay Fundralsers Christmas Party External teachers Coffee Mornings AGMIComm Mt8s/staff bonus Fee refunds Fees Milkaairn Unrforni Purchase refunds Covid supwrt BC grant Collaboration training Interest on savlngs £32.62 ub Totsl £68.729.59 £62.207.18 Fundralsers Donations £3.326.79 £154.24 £592.44 £2.014.00 £492.49 £165.75 Sub Totsl £3.919.Z3 £2.168.24 Sub Total £4,978.65 £3,661.44 OTAL INCOME £7I64U2 £64,375.42 OTAL EXPENDtfuRE Exce55 (Defecitl £67.207.93 £54222.44 £5,440.89 Vlr8ln Interest OPENING BALANCE 1.&21 CAF cash account CAF Gold Saver Vlrgln Deposit TOTAL FUNDS £28.42 CIOSING BALANCE 3L3.21 CAF cash Account CAF Gold Saver Virgin Deposit TOTAL FUNDS £16,107.30 £21,701.82 £21,403.93 £59,213.05 £15,015.57 £28,206.02 £21.432.35 £64,653.94 NEf SURPWS £5,440.89 I have cofflpleted my examination and confirni that no material matters have come to my attention 8ivin8 me cause lo believe that.. l. accountin8 records wÈrÈ not kept in respect of the CIO as required by the Charities Art. 2. thè accounts do not accord with those records I have no concerns and have come across no other matters to which attention should be drawn in thi5 report in order for a proper understanding of the accounts to be reached. Signèd.. Independent Examiner Date.. 10-6-LL