## **Trustees' Annual Report for the period**
Period start date
Period end date
Day Month Year **From** 1 04 2020 **To**
Day Month Year 31 03 2021
## Section A Reference and administration details
**Charity name**
Benenden Pre School
**Other names charity is known by Registered charity number (if any)** 1183202
**Charity's principal address** St. Georges Hall. The Street, Benenden Cranbrook Kent
**Postcode TN17 4DB**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Janet Beattie Secretary Whole year
2 Sarah Andrew Treasurer Whole year
3 Lucy Watkins Whole year
4 Gill Knox Chair Whole year
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
Mrs Lucy Oakley, pre school supervisor
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
How the charity is constituted
Charity Incorporated Organisation (CIO)
- (eg. trust, association, company)
Trustee selection methods
Appointed by previous committee
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
This is a new charity set up on 1[st] May 2019. Two of the four trustees were on the previous committee (of the unincorporated charity no.1027577 replaced by this CIO) and have provided invaluable support to the two new trustees.
Policies have been adapted and adopted from the previous organisation and all trustees have had an opportunity to see them. Many existing policies have needed to be updated this year in line with Covid-19.
The charity is currently running well with four trustees and the pre school supervisor attending all meetings. We may need to increase the number of trustees in the future.
One of the trustees is also a governor at the local primary school for which the pre-school is a feeder and two of the trustees are parents whose children have attended the pre-school in recent years. The pre-school rents its premises from the Benenden Village Trust and so enjoys strong community ties.
- The major risks we have addressed this year are:
- risks associated with Covid-19 which have changed regularly
- risk associated with possibility of needed to move premises in the next few years. The trustees are currently in negotiation with the village trust and funding organisations to investigate options for re-siting the preschool
March **2012**
**TAR**
2
## **Section C Objectives and activities**
- to enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children
- **Summary of the objects** through community groups the organisation's approved
- **of the charity set out in** purposes are:
- **its governing document** the charity works for the public benefit having as its objects the development and education of children and young people.
- (1) promoting their care and safety;
- (2) promoting their education and promoting parental involvement;
- (3) promoting their health and wellbeing; (4) providing services to support them and their families and carers;
- (5) providing services to individuals holding membership of the CIO; and (6) furthering the aims of the pre-school learning alliance.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
3
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
March **2012**
**TAR**
4
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
The setting up of a new CIO taking over from the old committee structure has been a major achievement this year.
Trustees have been in discussions with local village trust about new premises and visited a potential new site. This is ongoing.
Numbers in the pre school have been sightly increased and we continue to provide an outstanding early years experience for our pupils.
## **Section E Financial review**
March **2012**
**TAR**
5
## **Brief statement of the charity’s policy on reserves**
The reserves that we hold are ringfenced for the purpose of new premises in the next few years.
## **Details of any funds materially in deficit**
N/A
## **Further financial review details (Optional information)**
Funding comes almost exclusively from two sources: You **may choose** to include 1 – parent paid fees for their children to attend pre-school additional information, 2 - funding provided by Kent County Council to fund specific where relevant about: aged children
- the charity’s principal sources of funds (including any fundraising);
- 3 – small amount raised by parents
All funds raised are used to support and improve the work of the pre-school trough rent of premises, payment of staff, purchase of equipment, services for children e.g. sporting activities, yoga etc.
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Gill Knox **Full name(s)** Gillian Elizabeth Knox **Position (eg Secretary,** Chair **Chair, etc) Date** 23rd January 2021
March **2012**
**TAR**
6
**BPS FINANCIAL ACTIVITY 1.4.20 - 31.3.21**
|**INCOME**
**20/21**
**19/20 **
KCC Payments
£46,060.17 £41,241.60
FF2 KCC
£3,435.53
£3,089.81
Fees
£7,015.64 £13,844.76
Milk Claim
£128.25
£200.00
Uniform
£137.00
£278.00
Refunds Eon
£780.11
Misc
£47.12
Mat pay recovered
£3,287.43
TWBC grant
£4,000.00
Collaboration training
£488.18
£409.06
Covid support
£782.31
Interest on savings
£112.98
£169.99
**Sub Total**
**£62,207.18** £63,300.76|**EXPENDITURE**
**20/21**
**19/20**
Wages
£40,127.24 £45,126.79
Pension
£878.70
£1,106.19
Cleaner
£954.00
£1,230.00
PAYE
£1,195.75
£1,268.18
Business Rates/music license
£103.20
£499.11
Rent
£1,792.50
£2,475.00
Statutory Training
£468.00
£114.40
Additional Training
£0.00
£82.00
PLA Insurance
£0.00
£1,429.01
Electricity
£1,277.11
£1,812.99
Fixtures & Fittings/Buildings
£133.20
£490.14
Ofsted + ICO
£70.00
£70.00
Telephone/IT
£756.37
£454.27
Milk
£141.75
£183.50
Snacks
£434.77
£407.77
Setting supplies
£1,929.39
£2,182.23
Caf bank fees
£69.00
£40.00
Equipment, toys, books
£135.02
£291.02
Advertising
£95.00
£207.84
**Sub Total**
**£50,561.00** £59,470.44|
|---|---|
|Fundraisers
£154.24
£1,352.76
Donations
£2,014.00
£200.00
**Sub Total**
**£2,168.24**
£1,552.76|CIO conversion
£500.00
Playground refurb/redec
£0.00
£1,264.46
Christmas Parties
£0.00
£359.00
External Teachers
£375.00
£1,369.00
Coffee Mornings
£0.00
£26.86
AGM/Comm Mtgs/staff bonu
£492.49
£492.14
Misc
£165.75
£227.70
Treasurer pay
£2,628.20
£2,196.48
**Sub Total**
**£3,661.44**
£6,435.64|
|**TOTAL INCOME**
**£64,375.42** £64,853.52|**TOTAL EXPENDITURE****
**£54,222.44** £65,906.08|
|**Excess (Defecit)**
**£10,152.98**
**Interest from Virgin**
£104.73
**OPENING BALANCE 1.4.20**
**CLOSING BALANCE 31.3.21**
CAF cash
£9,635.33
CAF CASH Account
£16,107.30
CAF Gold
£18,125.54
CAF gold
£21,701.82
Virgin Deposit
£21,299.20
Virgin Deposit
£21,403.93
**TOTAL FUNDS**
**£49,060.07**
**TOTAL FUNDS**
£59,213.05
**NET SURPLUS £10, 152.98**||
BPS FINANaAL AcfMTY 1.4.20- 3L3.21
INCOME
201
KCC Payments
E46,060.17 £41.241.60
FF2 KCC
E3.435.53 £3,089.81
Fees
£7.015.64 £13,844.76
Milkaaim
£128.25
£2(Kl.00
Uniforyn
£137.
£27&
Refunds Eon
£7.11
Misc
Mat pay recovered
TWBC grant
Collaboration training
Covld support
Interest on savings
zoi
120
£40.127.24 £45,126.79
£87&70 £1.106.19
£954.IXI £1.230.tKI
£1,195.75 £1.268.18
£103.20
£499.11
£1.792.50 £2.475.CM)
£468.(KJ £114.40
£o.Iw)
£82.(M)
£o.(X) £1,429.01
£1,277.11 £1.812.99
Wages
Pension
aeaner
PAYE
Business Rateslmusic liien
Rent
ststutory Training
Additional Traini
PLA Insurance
Electricity
£47.12
E3.287.43
£4,LK)O.IXI
£48 £409.06
£782.31
£112.98
£169.99
Fixtures & FittsngslBuildln
Ofsted + ICO
elephone/lT
Mllk
£133.20
£490.14
O.tX)
£70.(Y)
£756.37
É454.27
£141.75
£183.50
£434.TI £407.77
£1.929.39 £2.182.23
£69.LKI
£40.00
£135.02
£291.02
£95.
£207.84
Setting 5upplles
Caf bank fees
Equipment, toys, books
Sub Totsl
1207.18 £63,300.76
Sub Total
£50.56LTh) £59,470.44
CIO conversion
£500.00
Playground refurblreder
£0.00 £1,264.46
(thristmas Parties
£0.
£359.00
Extemal Teathers
£375.IXI £1.369.00
Coffee Momings
£0.
£26.86
GMIComm Mt8s/staff bon, £492.49
£492.14
Misc
£165.75
£227.70
£2,628.20 £2,1%.48
£3.66L44 £6,435.64
Fundraisers
Donatlons
£154.24 £1,352.76
£2.014.Tr) £21KI.LM)
rtasuTer pav
SubTotsl
Sub Total
Q16&24 £1,552.76
TOTAL INCOME
£64.375.42 £64,853.52
OTAL EXPENDITURE••
Excess (DedtI
£54.22L44 £65,906.08
£10,152.98
Interest from VlrBln
OPENING BALANCE 1.4.20
CAF cash
£9,635.33
CAF Gold
£18,125.54
Virgin Deposit
£21,299.20
TOTAL FUNDS
£49,060.07
£104.73
a051NG BALANCE 3L3.21
CAF CASH Account
CAF gold
Virgin Deposit
TOTAL FUNDS
t4ET SURPLUS EIO, 15198
£16,107.30
É21,701.82
£21,403.93
£59,213.05
I have cornpleted my examination and confirm that no material matters havè come to my attention
giving mè cause to believe that:
l. accountlng record5 were not kept in respect of the CIO as required by the Charities ACL
2. the accounts do not accord with those records
I have no concerns and have come auoss no other matters to which attention should be drawn in
this report in order for a proper understanding of the attounts to be read)ed.
Signed..
Independent Examiner
Date..
6jiCL£S