CHARITY COMMISSION Independent examiner's report on the FOR ENGLAND AND WALES accounts Section A Independent ExaMine￿S Report Report lo the trustees Whitchurch on Thames Pre School On accounts for the year ended 3151 March 2025 Charity no (if any Set out on pages 14 Attached I report to the trustees on my examination of the accounts of the above charity I'the Trust") Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'the Act ). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examinalion, I have followed all the applicable Directions given by the Charity Commission under section 145{5){b} of the Act Independent examiner's statement I have completed my examination. I confim that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect". the accounting records were not kept in accordance with seclion 130 of the Charities Act., or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts sel out in the Charilies (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have Come across no other matters in connection wilh the examination to which attention should be drawn in this report in order lo enable a proper understanding of the accounts lo be reached. pi se dele the words in the brackets if they do not apply. Signed: Date: Name: Robert H C Plumb Relevant professional qualification{sl or body Ilf any): B Comm CA ISAI FRICS Address: Uplands Cottage Whitchurch RG8 7HH ## **Treasurer's Summary** ## **Whitchurch-on-Thames Pre-School For the year ended 31 March 2025 Cash Basis** ## **Summary of 2024/2025 Performance** ## Business Income and Expenditure Due to significant capital spending on constructing a new building, the charity ran at a deficit of almost £69K this financial year. The additional fundraising and spending related to the building project make it more difficult to compare this year with previous years. However, if we exclude building-related expenditure and associated fundraising—and assume a similar level of fundraising to previous years—we would be showing a surplus of between £10K and £15K. This is a marked improvement on the losses of the last financial year. This surplus in operating income and expenditure is chiefly due to: - Savings made on staff costs during the year - Higher income from funded spaces - Better management of savings, leading to more interest being accrued ## Building Project & Reserves We have paid for approximately 94% of the construction costs of the new building. We are currently in discussion with the contractor regarding the completion payment, which was originally expected to be around £8K, with a further £5K due after the 12-month defect period has elapsed. Our current reserves stand at approximately £61K, of which we estimate that £20K–£25K could be allocated to the outside space and storage. ## Looking Ahead We will need to monitor the charity’s finances carefully in the new financial year. With increases in the minimum wage and other changes, we can expect our staffing bill to rise by at least 15%, or approximately £10K in the next financial year. Financial Year End Report 2025 Whitchurch-on-Thames Pre-School ## **Receipts and Payments** ## **Whitchurch-on-Thames Pre-School For the year ended 31 March 2025** |**Whitchurch-on-Thames Pre-School**
**For the year ended 31 March 2025**|**Whitchurch-on-Thames Pre-School**
**For the year ended 31 March 2025**| |---|---| |**2025**
**2024**|| |**Operating Income**|| ||**Business Income**| ||Fees and lunch club
32,049
32,813| ||Grants
75,450
53,176| ||Registration
137
-| ||Bank interest
3,982
1,293| ||**Total Business Income**
**111,619**
**87,282**
**Other Income**| ||School Lunch Fees
3,191
-| ||Children's Uniform (207)
25
-| ||Other Income
-
93| ||**Total Other Income**
**3,216**
**93**| |**Total Operating Income**
**114,834**
**87,375**
**Operating Expenditure**|| ||**Employment**| ||Staf Wages
69,205
71,373| ||HMRC
5,635
5,156| ||Training
645
485| ||Fees inc Agency & Recruitment
1,118
1,076| ||Staf Uniforms
80
-| ||**Total Employment**
**76,683**
**78,090**
**Operating Costs**| ||Stationery and Printing
237
787| ||Educational costs
4,514
1,821| ||Food and drink
247
124| ||Hygiene and Sanitation
673
1,155| ||Insurance
891
2,076| ||Advertising
17
150| ||Memberships and Registrations
2,320
2,167| ||School Lunches
3,402
2,897| ||**Total Operating Costs**
**12,300**
**11,177**
**Utilities**| ||Electricity
636
933| ||Gas
413
588| ||Telephone & Internet
701
906| ||**Total Utilities**
**1,749**
**2,427**
**Property**| ||Building Project
206,409
-| Financial Year End Report 2025 Whitchurch-on-Thames Pre-School Receipts and Payments ||**2025**
**2024**| |---|---| ||| ||Cleaning
1,080
855| ||Repairs and maintenance
1,459
12,892| ||Fire and security
423
778| ||Outdoor Equipment
759
463| ||Allotment
290
432| ||**Total Property**
**210,420**
**15,420**
**Other expenses**| ||Children's Uniform (320)
228
-| ||Gifts
322
640| ||Miscellaneous
132
392| ||Occasions / Entertainment
266
561| ||Outdoor Learning
84
147| ||**Total Other expenses**
**1,032**
**1,739**| |**Total Operating Expenditure**
**302,185**
**108,854**|| |**Operating Surplus / (Defcit)**
**(187,350)**
**(21,478)**
**Fundraising**|| |Fundraising & Donations
119,265
3,696|| |Cost of Fundraising
(534)
(158)|| |Fundraising Purchases
(364)
(482)|| |**Fundraising Surplus / Defcit**
**118,367**
**3,056**|| |**Combined Surplus / (Defcit)**
**(68,983)**
**(18,423)**|| Financial Year End Report 2025 Whitchurch-on-Thames Pre-School ## **Statement of Financial Position** ## **Whitchurch-on-Thames Pre-School As at 31 March 2025** |**Whitchurch-on-Thames Pre-School**
**As at 31 March 2025**|**Whitchurch-on-Thames Pre-School**
**As at 31 March 2025**| |---|---| |**31 MAR 2025**|| |**Current Assets**|| ||**Cash at bank and in hand**| ||CAF Cash Account
2,344| ||CAF Gold Account
57,453| ||Equals Money - GBP
230| ||**Total Cash at bank and in hand**
**60,027**| ||Accounts Receivable
2,687| |**Total Current Assets**
**62,714**
**Creditors: amounts falling due withinone year**|| |Accounts Payable
1,479|| |**Total Creditors: amountsfalling due within one year**
**1,479**|| |**Net Current Assets (Liabilities)**
**61,235**|| |**Total Assets less Current Liabilities**
**61,235**|| |**Net Assets**
**61,235**
**Capital and Reserves**|| |Current Year Earnings
(67,341)|| |Surplus / Defcit
128,576|| |**Total Capital and Reserves**
**61,235**|| Financial Year End Report 2025 Whitchurch-on-Thames Pre-School ## **Trustees’ Annual Report for the period** **From 1st April 2024 to 31[st] March 2025** ## **Charity name: Whitchurch on Thames Pre-School** ## **Charity registration number: 1183193** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The charity works for the public benefit
having as its objects the development and
education of
children and young people in particular by:
(1) promoting their care and safety.
(2) promoting their education and promoting
parental involvement.
(3) promoting their health and wellbeing.
(4) providing services to support them and
their families and carers.
(5) providing services to individuals holding
membership of the CIO; and
(6) furthering the aims of the Pre-school
Learning Alliance.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identifed in the accounts.|Para 1.17 and
1.19|In addition to the main activity of providing a
safe, caring and nurturing learning
environment for our children, the main
activities relate to our ongoing plans to
renovate and improve the setting.
In April 2024 when carrying out routine
roofing maintenance we discovered the roof
was in a very poor state of repair and a
potential health and safety risk. Taking the
advice of structural engineer, we made the
building safe for use but concluded it was at
the end of its life and we needed to come up
with an urgent plan to replace the building.
Over the next six months we:
•
Selected a contractor for the building
rebuilt
•
Obtained planning permission and
the agreement of our landlord
Oxfordshire County Council
•
Negotiated alternative premises to
house the childcare provision in the
neighbouring primary school
•
Fundraised just under £120,000
through fundraising activities,
donations and charitable and public| |||grant scheme.
Building work commenced at the end of
October the new building was completed in
mid-December 2024.
The new building is an asset to our local
community and a benefit to the wider
community and families of all backgrounds
to access the preschool for years to come.
The committee’s and trustees’ achievement
has been recognised with a local community
award.
The Whitchurch Award was given
“recognising the remarkable achievement of
the parents, committee and trustees at the
Whitchurch Pre-School in designing,
constructing and fitting out a brand-new
school building in a remarkably short time”.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|In working towards our charitable purposes
and in carrying out the activities outlined
above the trustees have had due to the
Charity Commissions guidance on public
benefit.| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The preschool celebrated it’s 30-year
anniversary in 2023 and continues to serve
the local community and beyond. We have
had children attend from local villages and
many preferring our setting to those that may
be closer to them.
With the building of a new classroom facility
this year we have a permanent, sustainable
setting in which to continue our work. The
new building is a modern energy efficient
construction with an air sourced heat pump
providing underfloor heating and hot water.
We are now well placed to continue to
provide local children with a safe, nurturing
and welcoming place in which they can learn
and develop.
We have made use of the team’s forest
school accreditation to utilise the preschool’s
allotment and take the children for regular
visits which they have enjoyed immersing
themselves in a wide range of activities,
enjoying the natural world around them.| |||The preschool continues to work closely with
other local providers, such as the school, art
café and church to fundraise and embed
itself within the local community. The
building project and save our preschool
campaign brought in help from local builders,
surveyors, engineers, architects and
ecologists.| |---|---|---| |**Financial Review**||| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**(please can you provide a statement on**
**this summarising the past year to date)**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|It is our policy to hold reserves to cover
normal operating costs for 3 months. Other
reserves are currently held to finish off the
project to replace the building and improve
the playground space.| |Amount of reserves held|Para 1.22|**£61,235**| |Reasons for holding zero
reserves|Para 1.22|NA| |Details of fund materially in
deficit|Para 1.24|NA| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Increases in staffing costs and changes to
government funding for childcare places,
represent a risk to the preschools finances
and risk the charities ability to whether any
future demographic changes that result in
fewer children attending the early years
provision we provide.| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g. unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more|Para 1.25|Trustees are elected when a new committee
is formed before the summer school
holidays, for the coming academic year.
Should a trustee step down, they are
replaced. Our charity handbook includes a
section on Trustee responsibilities and| Trustee declaration trustees ## **Reference and Administrative details** |Charity name|Whitchurch-on Thames Preschool| |---|---| |Other name the charity uses|N/A| |Registered charity number|1183193| |Charity’s principal address|Eastfield Lane,
Whitchurch on Thames
Reading
RG8 7EJ| ||| Nam•• of th• charlty tru8t•M who manag• th• charfty Tn•t•• n•m• Ollk• {If ary) N•m¢ of p•r8on {or body} •ntlllgd nttnMt•• Emma Gammin Tim Surter Rebecca Bell Chair 10 12 13 14 15 18 17 18 19 20 Declaratlons Th• tru•to•8 d•clar• that th•y hav• approv￿ th• tru•t•os' r•port abov•. Slgn•d on b•half of th• charlty'8 tru8to•s Slgnaturol*) Full namo(•) Po•lllon (og Socrotary, Chalr, etc) Emma Gammin Tim Suiter Trustee Chair