The Langton Green Village Hall Charitable Incorporated Organisation ICIO}, registered with the Charities Commission No. 1183160 THE LANGTON GREEN VILLAGE HALL CHARITABLE INCORPORATED ORGANISATION REPORT ANDACCOUNTS Year ending 30th June 2025. The Langton Green Village Hall Charitable Incorporated Organisation ICIOI. registered with the Charities Commission No. 1183160 CONTENTS. Page 2 Trustees RetM)rt Intr￿jUction. Pages 3&4 Chairman's Report. Page 5 Independent Examinerfs Report. Page 6 Inc¢)me for the year. Page 7 Expenditure for the year. Page 8 Consolidated Accounts for the year. Page 9 Tangible Fixed Assets for the year. Pa8e 10 Approved and signed on behalf of the Trustees. Name and address of Charity.. The Lan8ton Green Village Hall CIO. Langton Green Villa8e H311, Winston Scott Avenue. Langton Green, Kent TN3 OJJ Charitable Incorporated Organisation Number= 1183160. The Langton Green Village Hall Charitable Incorporated Organisation {ClOI, registered with the Charities Commission No. 1183160 TH TRUSTEES REPORT FOR THE YEAR ENDED 30 JUNE 2025 HISTORY AND OBJECTS The Charity was first established by a deed dated 23rd April 1892 as amended by a Scheme th from the Charities Commission dated 8 September 2LKK). On i# November 2019 the Trusvs assets merged intoThe Langton Green Village Hall Charitable Incorporated Organisation. The CIO was first registered by the Charity Commission on 29th April 2019. In summary, the Charitys objectives are the provision and maintenance of a Village Hall for use by the inhabitants of the area without distinrtion of age, sex. political, religious, race or other opinions and including use for.. al Meetings. lectures and classes and bl Other forms of recreation and leisure time (Kcupation. TRUSTEES AND GOVERNANCE The Charity Trustees manage the affairs of the CIO and for that purpose exercise all the powers of the CIO. The Charity is administered by a Committee of Management (the Trustees) which must comprise a minim um of three trustees and a maximum of eleven. Subject to this, the charity trustees may comprise.. al Up to 8 elected trustees who are appointed at an Annual General Meeting, bl Up to 3 appointed trustees who are appointed by the following local organisations.. All Saints, Church Langton Green IPCCI Langton Green Village Society ILGVS) Speldhurst Parish Council ISPC) cl Up to 3 individuals co-opted by the charity trustees The Trustees have no benef icial interest in the CIO and are not remunerated. The Trustees in situ during the year in question were as follows.. Elected Members Appointed Members floger Malle Col in Murray Roger Car1Mright Jea nrie Short Sue Rabas Stuart Smith, Chairman ILGVS) Vacancy IPCCI Malcolm Greenslade, Treasurer ISPCI Roger Mallett stepped down in May 2025 after some 25 years of being associated with the Village Hal l and as a Trustee. The Langton Green Village Hall Charitable Incorporated Organisation (CIO), registered with the Charities Commission No. 1183160 ## CHAIRMAN'S REPORT 2024/25 I am pleased to report, on behalf of the Trustees of The Langton Green Village Hall Charitable Incorporated Organisation, another busy and successful year at the Village Hall for our 2024-25 reporting year. Our bookings have remained strong both during the week from our regular clients and at the weekends when we host what we term our casual bookings, such as children's parties, quiz nights and many other family orientated events. As such, our finances have remained very healthy, allowing the CIO to invest substantial sums during the year as and when required. Two such examples were when our boiler stopped working and we needed to purchase and install a new one (circa £7,300) and the most expensive project in over a decade being the installation of our new solar panels and associated equipment, including two Tesla batteries for storage. This came to just over £36,000. However, we must acknowledge partial funding of this, by way of a grant from Speldhurst Parish Council, for which we thank them. I said in this report last year that I would be able to share more information on our solar project and I'm pleased to say that it finally came to fruition in late December 2024 after many meetings discussing it and much debate on which company to use and how all the estimates were calculated. For once, dragging this out proved to be worthwhile as we found in general that prices were a little lower in 2024 than when we had first started looking at this subject several years previously! We now have over 50 panels on our roof, facing in three directions and greatly reducing our power costs during the 'brighter' months of the year. We have also started to sell back to the grid any surplus electricity generated during the day, although it is very noticeable from the Telsa app that we use that at this time of year, for example, it actually equates to virtually nothing. Our thanks must go to our colleague Colin Murray for leading on this project and keeping all of us focused on seeing it through to the end. The Trustees remain committed to keeping the Hall in excellent working order with all of the other important items we have invested in during the year, ensuring we remain the community's first choice for a convenient and modem room hire venue. Our 'regular' clients continue to be extremely loyal. When we include the revenue from Little Birches nursery and pre-school, our total income from our primary client segment was nearly £77,000, a jump of over 39% from the previous financial year. However, most of this can be accounted for by Little Birches having a second room in the building for a full 12 months compared to only a partial year previously. The Trustees wish to express their gratitude to all of our regular clients, some of whom have been associated with the Village Hall for well over thirty five years, for their continued support in hosting their activities with us and thus supporting the local community. Our 'casual' bookings, those which generally take place at the weekend, showed a modest increase over last year although we are still a little off the high recorded in our 2021-22 fiscal year. You will see all of these figures in our Accounts detailed in the following pages of the Annual Report. 3 The Langton Green Village Hall Charitable IncorrK)rated Organisation ICIOI. registered with the Charities Commission No. 1183160 Taking everything into account, our total income for the ycar caTne to just over £118,000, with this figure including the grdnt that wc received from SPC in late 2024. Against this.. our overall expenditure was significantly higher than the prior year, as has a]ready been explained. Although our total gas and electric outlay reduced somewhat over the year, our cleaning bill jumped by some 4(W/o and with some clients questiODing the general cleanline in the building we had no choice but to terniiDate our relationship right at the end of the fuL￿cla] year. Looking ah¢ad. wc have found a new start up cleaning company who 15 keen to prove its worth and w¢ havc negotiated a signifcantly better d¢al for thc ChaTity going forward. With all of the thmgs above tsken itito considerdtion, our total expenditu￿ for FY 2024-25 came in, quite extraordinarily. at J￿$¢ £27 less thall out total incomc! Following on from this. we are still aiming to Tefurbish our main Ladies and Gents toilet fa¢iIities. This be OUT next major and very significant project although we are unsurc whether it will be in our current year or pethaps creep into 2026-27. In additioo. we will spend another w)rtion of our reserves on decorating the main hall and the Palmcr Roo where the majority of our evenis take place. These areas were last done at least six ycars ago and in 4)eaking to somc clicnts, it's a casc of a new colour vKhcmc now being overdue! The Trustees would also like to thank our supporters of the l(Kl Club for their ¢ontinu¢d loyalty to the schemc. It is the aim of the Trustees to widen our membership numbers for the 'Club' whibh will hclp bring in some cxtrd revcnue for the Ch￿ltY and allow larger pIizes to bc awardcd cach month. A word now on our team behind the scenes. The Trustees acknowledge and thank Adrian Moss, our14all Manager (and accounlanl) and Maxine Sheppard, our Bookings and I Club Manager, for continuin8 to be our solid support duo behind the scenes who deal with au the first line of public enquiries, client queries and Tequesls and any other problems that may anse from time to time at the Hall. Both have been with us for a number of years now and arc paid cont￿clor$ for the hours they pul in for Ihc work thcy do for thc Charity. Thank you very much Adrian and Maxine. I feel we tnust also thank our indepcndcnt cxaminer of ihc accounts, Ron Roser, who has covcrcd this role for many years now and providcs a most professional scrvice to the Charity each year between August and November. Finally, may I thank my feuow Trustees for the help and guidance they give and the hours of VOIL￿teering they do for the Charity. especially at weekends when we opernte our duty rota to open and then later lock up the Village Hall for our wual bookings. It is much appreciated. We also thank Roger Mallett once agairy a trt￿e¢ for some 25 yeats and who stepped down in May of thi5 year. Roger was our Chairnlan for many yeaTS before myself and who provided an ¢xtremly solid base for whoever was going to take over from him. Thank you Roger and we wish you and Angela a most enjoyable 'test' and gTh)d health for the future. Stuart Smith Chair of the Trustee5 Novembcr 2025. The Langton Green Village Hall Charitable Incorporated Organisation ICIOI, registered with the Charities Commission No. 1183160 INDEPENDENT EXAMINER'S REPORT TO THE TRusfEES OF THE LANGTON GREEN VILLAGE HALL CIO. I report to the trustees on my examination of the accounts of the Langton Green village Hall Charitable Incorporated Organisation Ithe Trust) for the year ended 30 June 2025 Re5ponslbilities and basis of report As the charity trustees of the TnJst you are responsible for the preparation of the accoLtnts in accordan￿ with the requirements of the Charities Att 20111.the ACVI. I report in respect of my examination of the TnJsVs accounts carried out under sertion 145 of the 2011 Act and in carryin8 Out my examination I have followed all the applicable Direction5 given by the Charity Commission under section 1451Sllbl of the Act. Independent examinerfs statement I have completed my examinatlon. I confirm that no material matters have come to my attention in connection with the examination 8ivin8 me cause to believe that in any material respett.. accounting records were not kept in respect of the Trust as required by settion 130 of the Act: or I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understandin8 of the accounts to be reached. Signed Name R r k?5i- Relevant professional quèlification or membership of professional bodie5 lif anyl. Ac16 Ec I S Address Date The Langton Green Village Hall Charitsble Incorwrated Organisation ICIOI. registered with the Charities Commission No. 1183160 Income for the Year endin 30 June 2025 2024125 £76.977.19 £16.892.32 £ioo.00 2023124 £55,124.32 £16,133.24 £100. Regular bookings Casual bookings SPC Undedease 100 Club receipts (Santanderl excluding prizes Interest IC&C 120 Day Notice accountl Interest Monmouthshire BIS account £3.880.00 £1.356.83 £1,380.91 £3.800.00 £1,172.20 £1.217.22 Damage Deposit paid to Hall Management account Income from surplus deposit fund5 (Thrive) £600.00 £0.00 £iOO.LX) £91.50 SubTotal £101 187.25 £77 738.48 Refund from GIow8reen SPC Grant for Solar pands Credit (Total Energiel £200.00 £15.000.00 £ioo.00 £15 300.00 £o.co £1.500.CQ Sub Total Contribution from Short Mat 8owlsClubfor insurance From Speldhurst Parish Council for elettricrty From Ltttle Birches for Telephone Rental Contribution from knttle Birches for Patio resurfacin8 Overpayment Contribution fromLPS £66.46 £1.042.39 £104.84 £0.00 £0.00 £O.¢)J £1,206.81 £780.50 £1,515.(X) £216.75 £50.(JJ £3 769.(J5 £0.00 £1 213.69 Sub Totsl Temporary Income IDamage Deposrt WCI £422.64 £422.64 £740.45 £740.45 Sub Total Total Income £118.123.58 £83,747.99 The Langton Green Village Hall Charitable Incorporated Organisation (CIO), registered with the Charitie5 Commission No_ 1183160 Ex endlture from Annual runnin Costs for the Year endln 30 June 2025 2024125 2023124 £19,555.91 £13,846.67 £L299.61 £1,251.02 £9.777.06 £10,263.74 £1,000.00 £I,oDo.00 £2,046.00 £889.00 £17.67&34 £24,523.37 £707.58 £1,940.31 £1,668.60 £1,525.38 £1.973.28 £1.773.47 £1,294.07 £1.179.03 £198.00 £193.80 £180.00 £180.00 £20.00 £20.00 £6,980.56 £6,249.22 £139.34 £658.49 £282.89 £258.16 £169.48 £88.65 £216.00 £216.IX) £348.32 £456.62 £114.15 £557.94 £1,932.00 £1,931.75 £600.00 £50.00 £38.25 £216.75 £68 217.44 £74 354.44 Contract Cleaner Cleaning Consumables Hall Manager, Bookings Marbager. Bookkeeper and Minute Taker Lease to Speldhurst Parish Counul Water Rates Electricity & Gas Telecomms IBroadband, Hall Mobile and ind Nursery) Waste bln collertion Insurance FireAlarm/Security PRSIPPI licences Premises licence Lottery licence1100 Clubl Maintenance (from Annual Income) Contents, Fixtures and Fittings Ifrom Annual Income) Printing, Postage and Stationery Flowers, Gifts and Refreshments Advertising ILan8ton Lrfel Web IOnSine booking system, website, Zoom licence) Cancellations and Refunds of Bookin85 100 Club Prize winin85 pahl from Hall Management alc Damage Deposit refunds paid from Hall Management alc Refund loverpaymentl Sub Total endlt from Reserves for the Year en Contents, Fixtures and Frttln8S Solar Pane15 Repla￿ment Boiler Main Hall Floor Resurfacing Replacement CCTVCameras Sub Total In 30 June 2025 £5.503.72 £2,038.92 £36,201100 £0.00 £7,287.00 £0.00 £888.00 £0.00 £324.00 £2 362.92 £0.00 £49 87&72 Total Ex endlture for the Year endin 30 June 2025 £118 16 £76 717.36 The Langton Green Village Hall Charitable Incorporated Organisation (CIO). registered with the Charities Commission No. 1183160 Consc4idated Accounts for Year endlng 30 June 202S Rep￿sented by 20241254 2023124 Difference Santander Hall Management Account Santander Client Damage Deposlt alc Cambridge and Counties Bankknunt Monmouth 8uilding Society £29.342.94 £4.820.12 £31,733.33 £55.￿1.58 £34,895.90 -£5,552.96 £4.397.48 £422.64 £30,376.50 £1,356.83 £51.700.67 £3,800.91 Total £12139797 £121.370.55 £27.42 Differenceyear to Year £27.42 Reconcllllatlon Income Sheet Expenditure Sheet Income mlnu5 Expendlture £118 12358 £118.0%.16 £27.42 Reserves. In accordance with the Village Hall Policies and PrC￿edureS Manual. the Trustees put aside a minimum of i¢J% of annual running costs as reserves. These reserves will be used for the replacement of worn out fixed assets on the basis of depreciation over 10 years and to meet the costs of major maintenance, for example. redecoration and refurbishment. Such expenses will be met from reserves to avoid large changes in operating costs, smooth cash- flow and ensure funds are in place to pay for maintenance when required. Unrestrlcted Reserves. Ta king into account Charity Commission guidelir)e5 that require between 3 to 6 months of running costs be available for immediate access The Langton Green Village Hall Charitable Incorwrated Organisation (CIO). registered with the Charities Commission No. 1183160 Tangible Flxed Assets Period endln8 30 June 202 5 8ulldlng5 Cost Prior period Additions Reversal of prior accrual Disposals Total Depreclatlon Istraight line 25 years, no residual value) As at close of prior period Charge for year Itotal building costs divided by 251 Cumulativetotal (dose of prioryear plus this yearl Net Book Value Prior period Close thls perkxl (Tota minus depreciation) Buildlngs Net Book Value 2024125 2023124 £1,147,000.88 £36.200.00 £0.00 £1,147,000.88 £5,082.07 £0.00 £1.183.200.88 £1,152,082.95 -£643.758.08 -£597,614.04 -£47,328.03 -£46,144.04 -£691.086.11 -£643,758.08 £508.324.87 £460.996.84 £460,996.84 £549,386.84 £508,324.87 £508,324.87 Furnlture & Flttln85 (F&F) Cost Prior period Additions litem5 <£1,000) Total Depreclatlon Istralght line 10 years, no residual value) 2014115 additions @ io% 2015116 additions @io% 2016117 additions @ 10% 2017118 additions @ io% 2018119 additions @ io% 2019120 additions @io% 2020121 additions @ io% 2021122 addrtions @io% 2022123 additions @io% 2023124 addrtions @io% 2024125 additions @io% Total 2024125 2023124 £37.779.37 £7,287.00 £45.066.37 £41,173.81 £1,291.41 £42,465.22 £125.03 £484.08 £0.00 £108.16 £517.64 £273.50 £2.118.08 £28.99 £466.67 £129.14 £728.70 £125.03 £484.08 £0.00 £108.16 £517.64 273.50 £2,118.08 £28.99 £466.67 £129.14 £4,979.99 £40.086.38 £4,685.85 E37,779.37 Fumttureand Flttlry Net Book Value Total Tan￿LIe Fixed A5￿ts {Biik*'ngs plus F&FI £501.083.22 £546,104.24 The Lan9kn) Green Vlllage Hal CfAritaNe I￿N￿)rated {￿gankn8￿ (CIO). Accounts for the perlod 1 July 2024 to 30 June 2025. roved by the Trustees on 11 Septwthr 2025 SVHI on thelr behalf by". gcfv4J kL Stuart Smith io