## **Trustees’ Annual Report for the period**
**From 1/9/2022 Period start date To 31/8/2023 Period end date**
## **Charity name: The Guiting Music Festival**
## **Charity registration number: 1183151**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes
of the charity as set out in
its governing document|Para 1.17|To promote, maintain, improve and advance
education particularly by the encouragement
of the art of music with special reference to the
presentation of musical performances, the
production and promotion of courses and
other educational and artistic events and the
pursuit of any other charitable activity which
can usefully be undertaken in support of these
objects.|
|Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the accounts.|Para 1.17 and
1.19|The charity runs an annual music festival with
ten concerts over ten days. Five of the
concerts were classical, one was a
performance of world music (from the Orinoco
Basin od Colombia)and the other four were
jazz and blues performances.|
|Statement confirming
whether the trustees have
had regard to the
guidance issued by the
Charity Commission on
public benefit|Para 1.18|In accordanace with the Charity Commission
guidance on public benefit, the concerts were
chosen to give a wide range of music,
performed by outstanding musicians, to
spread the enjoyment of fine music as widely
as possible.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||
SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|All activities relating to organising and
running the Festival are carried out by
volunteers. The charity does not make
grants.|
|Policy on social
investment including
program related
investment|Para 1.38||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.|Para 1.20|The festival celebrated many superb
musicians and increased the audience by 32%
on 2022. The renowned classical saxophonist
Jess Gillam was hugely enjoyed; pianist
Steven Osborne and the Fantasia Orchestra
delighted inter alia with Beethoven’s 4th
concerto; pianist Tim Horton’s recital was
outstanding. Violinist Mathilde Milwidsky gave
a delightful concert with Petr Limonov, as did
clarinettist Annelien van Wauwe with the Van
Kuijk Quartet. The famous Welsh harpist
Catrin Finch and Cimarron, a Colombian
group from the Orinoco Basin, gave an
excellent evening of world music. Then for the
jazz and blues Paul Jones took the sell-out
audience back to the 60’s and jazz singer
Clare Teal, Italian guitarist Antonio Forcione
and singer Madeline Bell all gave excellent
concerts.
The feedback received encouraged the
trustees to believe that the festival’s visitors
were delighted they had been able to enjoy
such high quality music in the depths of the
Cotswolds.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|After the financial difficulties caused by the
Covid period and the recovery of the 2021
losses during the 2022 season, the 2023
objective was to achieve a surplus of
£6,500. The actual 2023 surplus of £9,000
was most encouraging in helping to guard
against any temporary cashflow problems
during the 2024 season and beyond. With
current reserves of £40,000 the charity
looks to be in a healthy position to guard
against future downturns in the economy.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|See above|
|Amount of reserves held|Para 1.22||
|Reasons for holding zero
reserves|Para 1.22|n/a|
|Details of fund materially in
deficit|Para 1.24|n/a|
|---|---|---|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The main risk to the charity would appear
to be the increasing age of its main
audience, with very limited attendance
amongst the young. The waning British
investment in musical education and
facilities, with waning audiences for
classical music and lack of recognition of
the importance of music in people’s lives is
concerning.|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|||
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47||
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
## **Structure, Governance and Management**
|Description of charity’s
trusts:||The only voting members of the charity are
its trustees.|
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|The responsibility of the trustees are
defined in its Constitution.|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|The charity is a Charitable Incorporated
Organisation.|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|A trustee is selected by a vote of the
existing trustees.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
**Reference and Administrative details**
|Charity name|The Guiting Music Festival|
|---|---|
|Other name the charity uses||
|Registered charity number|1183151|
|Charity’s principal address|The Old Vicarage
Guiting Power
Cheltenham
GL54 5TY|
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7|**Trustee name**|**Office (if any)**|**Dates acted if not**
**for whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**|
|---|---|---|---|---|
||Michael Probyn Miers|Chair|||
||David Benjamin Shepherd Cross|Treasurer|||
||Prudence Ann Hornby|Secretary|||
||Rosemary Clarissa Bartlet|PR|||
||Fiona Mary Mitchell|Advertsing|||
||Simon William Peter Crocker|Publicity|||
||Valerie Marie Carter Shortman|Social media|||
## – Corporate trustees names of the directors at the date the report was approved
**Director name** None
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|None|||
||||
||||
||||
||||
||||
## **Funds held as custodian trustees on behalf of others**
|Description of the assets held in this
capacity|n/a|
|---|---|
|Name and objects of the charity on
whose behalf the assets are held
and how this falls within the
custodian charity’s object|n/a|
|Details of arrangements for safe|n/a|
custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details n/a
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Michael Probyn Miers **Position (eg Secretary,** Chair **Chair, etc) Date**
## **Profit and Loss**
## **Guiting Power Music Festival For the year ended 31 August 2023**
|**Profit and Loss**
**Guiting Power Music Festival**
**For the year ended 31 August 2023**||
|---|---|
||**2023**|
|**Turnover**||
|Bar Sales|7,245|
|Concert ticket sales|57,788|
|Patron GA|40|
|Programme|342|
|Sales - Advertisements|1,275|
|Sales - Commission|162|
|Sales - Donors|2,697|
|Sales - Gift Aid|1,451|
|Sales - Patrons|1,257|
|Sales - Sponsors|20,500|
|Sales - Sundry Donations|568|
|Supper charge|4,130|
|**Total Turnover**|**97,454**|
|**Cost of Sales**||
|artist expenses|1,212|
|Artists Fees|45,305|
|Audio & Video Costs|4,987|
|Bar costs|3,810|
|Cost of Goods Sold|126|
|Direct Expenses|1,240|
|Direct Wages|1,477|
|Electricity|104|
|Marquee Hire|8,488|
|Misc Event Costs|164|
|Musician Supper Costs|405|
|Piano Hire|2,055|
|Piano tuner fees|756|
|Post Concert Supper Costs|3,803|
|PRS Rights|1,161|
|Ticket Source Fees|4,311|
|Trustee/Helper Suppers|224|
|Village Hall Rent|1,842|
|**Total Cost of Sales**|**81,470**|
|**Gross Profit**|**15,985**|
|**Administrative Costs**||
|Advertising & Marketing|4,335|
|Audit & Accountancy fees|76|
|Bank Fees|73|
|Charitable and Political Donations|19|
Profit and Loss Guiting Power Music Festival
9 Jun 2024 Page 1 of 2
Profit and Loss
||**2023**|
|---|---|
|||
|General Expenses|417|
|Insurance|1,051|
|Paypal Fee|77|
|Postage, Freight & Courier|605|
|Printing & Stationery|454|
|**Total Administrative Costs**|**7,106**|
|**Operating Profit**|**8,879**|
|**Profit on Ordinary Activities Before Taxation**|**8,879**|
|**Profit after Taxation**|**8,879**|
Profit and Loss Guiting Power Music Festival
9 Jun 2024 Page 2 of 2
## **Gareth M Davies BSc, FCA CPA**
## **Independent examiner’s report to the Committee of “The Guiting Festival”**
I report on the accounts of The Guiting Festival for the year ended 31August 2023.
## **Respective responsibilities of trustees and examiner**
The committee of The Guiting Festival are the appointed trustees of the charity and are responsible for the preparation of accounts and submission to the Charity Commission.
The charity’s trustees consider that an audit is not required for this year under section 144(2) of The Charities Act 2011(the 2011 Act) and that an independent examination is needed.
It is my responsibility as independent examiner to:
Examine the accounts under section 145 of the 2011 Act;
Follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
To state whether particular matters have come to my attention.
## **Basis of examiner’s statement**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements:
To keep accounting records in accordance with section 130 of the 2011 Act; and
To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act;
Have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Gareth M Davies BSc, FCA, CPA
9 June 2023