2022-08-31-accounts - The Guiting Music Festival

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Trustees' Annual Report for the period

Period start date Period end date 1 9 2021 31 08 2022 From To

Section A Reference and administration details

Charity name The Guiting Music Festival

Other names charity is known by Registered charity number (if any) 1183151

Charity's principal address The Old Vicarage Guiting Power Cheltenham Postcode GL54 5TY

Names of the charity trustees who manage the charity

Trustee name 1 Michael Probyn Miers 2 Jean Alison Elliott 3 Christopher Richard Martin Fox 4 David Benjamin Shepherd Cross

5 Prudence Ann Hornby

6 Rosemary Clarissa Bartlett

7 Fiona Mary Mitchell

Name of person (or Dates acted if not for whole body) entitled to Office (if any) year appoint trustee (if any) Chair/Treasurer Bookings Until 14 February 2022 Until 28 August 2022 Secretary PR Advertising

8 Simon William Peter Crocker 9 Valerie Marie Carter Shortman 10 11 12 13 14

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser

Name Address

Name of chief executive or names of senior staff members (Optional information)

TAR

March 2012

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution adopted 24 April 2019

(eg. trust deed, constitution)

How the charity is constituted

Trust

(eg. trust, association, company)

Trustee selection methods

By invitation and resolution of existing trustees

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

To promote, maintain, improve and advance education particularly by the encouragement of the art of music with special reference to the presentation of musical performances, the production and promotion of courses and other educational and artistic events and the pursuit of any other charitable activity which can usefully be undertaken in support of these objects.

Promotion of an annual music festival.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

TAR

March 2012

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

All activities relating to organising and running the Festival are carried out by volunteers. The charity does not make grants.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

The 2022 festival ran from 22[nd] July to 31[st] July 2022. As for the 2021 festival, it was held in a large outdoor marquee to provide more comfortable seating than the village hall offered, better ventilation and a beautiful view of the Cotswold hills.

2022 ticket sales were 22% up on 2019 and ticket income was up 58%. Our sponsors rallied magnificently to the parlous state we were left in by the 2021 festival. In spite of the higher costs of the 250 seat marquee and the large stage, plus audio and video equipment for all concerts we managed to recoup all our 2021 losses with a bit to spare.

The music was well received. The opening night was a sell-out for the superlative jazz singer Stacey Kent and we had another full house for Kathryn Tickell’s trio with their delightful Northumbrian music. The two Sunday jazz and blues concerts sold well and were much enjoyed and guitarist Alexandra Whittingham had a small but dedicated audience to applaud her music.

The outstanding concert of the festival was with the renowned Ukrainian pianist Vadym Kholodenko and the Fantasia Orchestra playing the Beethoven Emperor piano concerto. This was due to be showcasing violinist Alena Baeva playing the Brahms violin concerto. She had waived her fee to enable us to put on a fund-raising concert to support Ukraine but had to cancel her visit with two days’ notice due to her not being granted a visa in time. Her husband, Vadym, flew over to take her place and the spell-bound audience helped us raise £7,000 for the UNHCR Ukraine disaster fund.

TAR

March 2012

Section E Financial review

Brief statement of the

The charity aims to maintain sufficient reserves to ensure the viability of future Festivals.

charity’s policy on reserves

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;

The principal sources of funds are box office sales, concert sponsorship and other donations. We also raise funds by the sale of drinks and light refreshments at every concert, which is a welcome additional revenue stream.

Funds are spent as much as possible on gathering together excellent musicians to play a wide variety of music, primarily but not exclusively classical and jazz, to try to attract a wider audience than just from the Cotswolds. Our aim is to promote an attractive, intimate and essentially affordable festival in the heart of the Cotswold countryside.

investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Michael Probyn Miers Position (eg Secretary, Chair, Chair etc)

Date 19th February 2023

TAR

March 2012

Charity Name		No (if any)
The Guiting Music Festival		1183151
Receipts andpayments accounts			CC16a
For the period from	01/09/2021 Period start	Period end date 31/08/2022 To

Section A Receipts and payments	Section A Receipts and payments	Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £	Restricted funds to the nearest £	Endowment funds to the nearest £	Total funds to the nearest £	Last year to the nearest £
Concert income	43,876	-	-	43,876	25,930
Sponsorship& donations	33,175			33,175	13,194
Refreshments	7,998			7,998	4,582
Sundryreceipts	167			167	35
Advertising	1,200			1,200
Tax recovered	1,696			1,696
Transfers from GuitingFestival	-			-	1,449
*Sub total*(Gross income for AR)	88,112	-	-	88,112	45,189

A2 Asset and investment sales, (see table).
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					45,189

Musicians fees and expenses	32,951	-	-	32,951	21,782
Concert expenses	21,167	-	-	21,167	23,777
Cateringand bar costs	7,186	-	-	7,186	4,682
Postage,printing&publicity	3,931			3,931	1,879
Banking& insurance	3,962			3,962	1,922
Sundries	670			670
UNHCR Aid to Ukraine	3,038			3,038
Equipmentpurchases		-	-	-	2,400
**Sub total **	72,905	-	-	72,905	56,443

A4 Asset and investment purchases, (see table)		- - - -	- - - -	- - 72,905 15,207
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					56,443

	15,207	-	-	15,207	- 11,254
	-	-	-	-	-
	16,144	-	-	16,144	27,398
	31,351	-	-	31,351	16,144

Section B Statement of assets and liabilities at the end of the period

(agree balances with receipts and payments account(s)) Details Cash HSBC Current Account Paypal Prepayments *Total cash funds* Details	Unrestricted funds to nearest £	Restricted funds to nearest £	Endowment funds to nearest £
	305	-	-
	22,347
	4,529	-	-
	4,170	-	-
	31,351	-	-
			OK
			Endowment funds to nearest £
	-	-	-
Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
		-	-
Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
		-	-
		-	-
Details	Fund to which liability relates	Amount due (optional)	When due (optional)
		-
Signature	Print Name		Date of approval
	Michael Probyn Miers		12/12/2022

Gareth M Davies BSc, FCA CPA

Independent examiner’s report to the Committee of “The Guiting Music Festival”

I report on the accounts of The Guiting Music Festival for the year ended 31August 2022.

Respective responsibilities of trustees and examiner

The committee of The Guiting Festival are the appointed trustees of the charity and are responsible for the preparation of accounts and submission to the Charity Commission.

The charity’s trustees consider that an audit is not required for this year under section 144(2) of The Charities Act 2011(the 2011 Act) and that an independent examination is needed.

It is my responsibility as independent examiner to:

Examine the accounts under section 145 of the 2011 Act;

Follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and

To state whether particular matters have come to my attention.

Basis of examiner’s statement

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements:

To keep accounting records in accordance with section 130 of the 2011 Act; and

To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act; Have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Gareth M Davies BSC, FCA, CPA 12 December 2022