## **Trustees' Annual Report for the period** Period start date Period end date 1 9 2020 31 08 2021 **From To** ## Section A Reference and administration details **Charity name** The Guiting Music Festival **Other names charity is known by Registered charity number (if any)** 1183151 **Charity's principal address** The Old Vicarage Guiting Power Cheltenham **Postcode** GL54 5TY ## **Names of the charity trustees who manage the charity** |1
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14|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---|---| ||Katherine Anthea Judge|Chair|Until 24 July2021|| ||Michael Probyn Miers|Treasurer/Chair||| ||Jean Alison Elliott|Bookings||| ||Jonathan ArmstrongDuval|Secretary|Until 20 April 2021|| ||Sarah Elizabeth Collins|Hospitality|Until 24 July2021|| ||Simon Collins|General|Until 24 July2021|| ||Lissa Crowe|IT|Until 22 September 2020|| ||Christopher Richard Martin Fox||From 24 July2021|| ||David Benjamin Shepherd Cross|Treasurer|From 9 November 2021|| ||Prudence Ann Hornby|Secretary|From 9 November 2021|| ||RosemaryClarissa Bartlett|PR|From 9 November 2021|| ||Fiona MaryMitchell|Advertising|From 9 November 2021|| ||Simon William Peter Crocker||From 9 November 2021|| ||Valerie Marie Carter Shortman||From 10 January2022|| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser** **Name Address** **Name of chief executive or names of senior staff members (Optional information)** **TAR** March **2012** 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution adopted 24 April 2019 Type of governing document - (eg. trust deed, constitution) How the charity is constituted Trust - (eg. trust, association, company) By invitation and resolution of existing trustees Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; With the Government extending Step 3 Covid restrictions until 19[th] July some trustees thought that the Festival, due to start on 23[rd] July, should be cancelled in case Step 3 was extended even further. The counterargument was that voluntary cancellation would be breach of contract with the musicians, risking insolvency and alienating supporters and musicians. The Festival was briefly cancelled before being reinstated. The crisis caused resulted in the resignation of three trustees. One new trustee was appointed immediately and steps were then taken to assemble a new team. - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To promote, maintain, improve and advance education particularly by the encouragement of the art of music with special reference to the presentation of musical performances, the production and promotion of courses and other educational and artistic events and the pursuit of any other charitable activity which can usefully be undertaken in support of these objects. Promotion of an annual music festival. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** **TAR** March **2012** 2 ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: All activities relating to organising and running the Festival are carried out by volunteers. The charity does not make grants. - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** Following on from the cancellation of the 2020 festival due to the Covid restrictions, the 2021 festival ran from 23[rd] July to 1[st] August 2021. For most of the musicians it was the first time they had played in public for nearly 18 months and the first live event most of the audience had attended for the same period. It was moved out of the village hall, its main venue for 50 years, into a large outdoor marquee allowing for wellspaced seating and good airflow to ensure adherence to Covid regulations. Ticket sales were 15% down on 2019 but ticket prices had been put up to counter increased costs due to Covid so income was much the same. Combined donations for the cancelled 2020 festival plus those for this year were substantially higher than for 2019. Due to the need for a large marquee and stage, plus audio and video equipment for all concerts, 24 hour security staff and crew hire to cope with Covid requirements the concert expenses were considerably higher. The overall loss for the year was £11,250 The return of the AKA Trio following their 2016 visit was immensely popular. Equally so was the piano quintet of Joanna MacGregor and the Albion Quartet playing the fabulous Shostakovich Piano Quintet. Joanna MacGregor then gave an outstanding piano recital on the final evening. During the week the young Turkish pianist Lara Melda, winner of the 2010 BBC Young Musician award, played a delightful programme of Chopin and Rachmaninov. The Marici Saxes made a much enjoyed return visit, as did classical guitarist Xuefei Yang. The celebrated cellist Raphael Wallfisch was a newcomer to the festival, accompanied by John York, playing the thrilling Delius Sonata, the Rebecca Clarke Rhapsody and the beautiful Grieg Sonata in A minor. The evening was not helped by a brief thunderstorm and driving rain. Gospel blues singer Izo Fitzroy opened the festival with her band in great style. The Sunday jazz session concentrated on the traditional with The Vitality Five and the Seddon Deadly Sins. The closing Sunday’s blues session was a fine mix with soloist Babajack Steger, then the splendid Ian Parker band, followed by singer Rebecca Downes with her band. In spite of some fairly damp and cold evenings the musicians certainly seemed to enjoy being there and the audience were most generous in their praise of the music. **TAR** March **2012** 3 ## **Section E Financial review** ## **Brief statement of the** The charity aims to maintain sufficient reserves to ensure the viability of future Festivals. **charity’s policy on reserves** **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; The principal sources of funds are box office sales, concert sponsorship and other donations. We also raise funds by the sale of drinks and light refreshments at every concert, which is a welcome additional revenue stream. Funds are spent as much as possible on gathering together excellent musicians to play a wide variety of music, primarily but not exclusively classical and jazz, to try to attract a wider audience than just from the Cotswolds. Our aim is to promote an attractive, intimate and essentially affordable festival in the heart of the Cotswold countryside. - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Michael Probyn Miers **Position (eg Secretary, Chair,** Chair **etc)** **Date** 11th April 2022 **TAR** March **2012** 4 **Charity Name No (if any) The Guiting Music Festival** 1183151 **Receipts and payments accounts CC16a For the period** Period start Period end date **To from** 01/10/2020 31/08/2021 ## **Section A Receipts and payments** **Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest to the nearest to the nearest to the nearest £ to the nearest £ £ £ £** **to the nearest £ to the nearest £** ## **A1 Receipts** |**A1 Receipts**|**esce**
**funds**
**to the nearest**
**£**||**esce**
**funds**
**to the nearest**
**£**||**oe**
**funds**
**to the nearest**
**£**||**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**| |---|---|---|---|---|---|---|---|---|---| |Concert income|**25,930**||**-**||**-**||**25,930**||**-**| |Sponsorship& donations|**13,194**||||||**13,194**||**14,197**| |Refreshments|**4,582**||||||**4,582**||| |Sundryreceipts|**35**||||||**35**||| |Transfers from GuitingFestival|**1,449**||||||**1,449**||**22,568**| |**_Sub total_**_(Gross income_
_for AR)_|**45,189**||**-**||**-**||**45,189**||**36,765**| |**A2 Asset and investment**|||||||||| |---|---|---|---|---|---|---|---|---|---| |**sales, (see table).**|||||||||| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_**|**-**||**-**||**-**||**-**||**-**| ||||||||||| |**_Total receipts_ **|**45,189**||**-**||**-**||**45,189**||**36,765**| ||||||||||| ## **A3 Payments** |**A3 Payments**|||||||||| |---|---|---|---|---|---|---|---|---|---| |Musicians fees and expenses|**21,782**||**-**||**-**||**21,782**||**-**| |Musician fee deposits|||**-**||**-**||**-**||**6,478**| |Concert expenses|**23,777**||**-**||**-**||**23,777**||**-**| |Stage & marquee deposits|||**-**||**-**||**-**||**617**| |Cateringand bar costs|**4,682**||**-**||**-**||**4,682**||**-**| |Postage,printing&publicity|**1,879**||||||**1,879**||**1,833**| |Banking& insurance|**1,922**||||||**1,922**||**30**| |Equipmentpurchases|**2,400**||**-**||**-**||**2,400**||**409**| |**_Sub total_ **|**56,443**||**-**||**-**||**56,443**||**9,367**| |**A4 Asset and investment**
**purchases, (see table)**|||**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**|**-**
**-**
**56,443**
**- 11,254**|**-**
**-**
**56,443**
**- 11,254**|| |---|---|---|---|---|---|---|---|---|---| ||**-**||||||||| |**_Sub total_ **|**-**||||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**9,367**| ||||||||||| ||**- 11,254**||**-**||**-**||**- 11,254**||**27,398**| ||**-**|
|**-**|
|**-**||**-**||**-**| ||**27,398**||**-**||**-**||**27,398**||**-**| ||**16,144**||**-**||**-**||**16,144**||**27,398**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
Signed by one or two trustees on
behalf of all the trustees
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
Cash
Paypal
Prepayments
**_Total cash funds_**
(agree balances with receipts and
payments account(s))
**Details**
HSBC Current Account|**Details**
Cash
Paypal
Prepayments
**_Total cash funds_**
(agree balances with receipts and
payments account(s))
**Details**
HSBC Current Account|**Unrestricted**
**funds**
**to nearest £**|**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---|---|---|---| ||||**- 3,162**||**-**||**-**| ||||**14,244**||||| ||||**3,265**||**-**||**-**| ||||**1,796**||**-**||**-**| ||||**16,144**||**-**||**-**| ||||||||OK| ||||||||**Endowment**
**funds**
**to nearest £**| ||||**-**||**-**||**-**| ||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**| ||||||**-**||**-**| ||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**| ||||||**-**||**-**| ||||||**-**||**-**| ||**Details**||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||**When due**
**(optional)**| ||||||**-**||| ||Signature||Print Name||||Date of
approval| ||||Michael Probyn Miers||||11/04/2022| ||||||||| ## **Gareth M Davies BSc, FCA CPA** ## **Independent examiner’s report to the Committee of “The Guiting Music Festival”** I report on the accounts of The Guiting Music Festival for the year ended 31August 2021. ## **Respective responsibilities of trustees and examiner** The committee of The Guiting Festival are the appointed trustees of the charity and are responsible for the preparation of accounts and submission to the Charity Commission. The charity’s trustees consider that an audit is not required for this year under section 144(2) of The Charities Act 2011(the 2011 Act) and that an independent examination is needed. It is my responsibility as independent examiner to: Examine the accounts under section 145 of the 2011 Act; Follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and To state whether particular matters have come to my attention. ## **Basis of examiner’s statement** My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below. ## **Independent examiner’s statement** In connection with my examination, no matter has come to my attention: - (1) which gives me reasonable cause to believe that in any material respect the requirements: To keep accounting records in accordance with section 130 of the 2011 Act; and To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act; Have not been met; or - (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Gareth M Davies BSC, FCA, CPA 13 March 2022