## Pass on Preloved Items
Charity number 1183129
Annual Report and Financial Statements for the year ended 31 March 2024
## Pass on Preloved Items
Annual Report and Financial Statements for the year ended 31 March 2024
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 3|
|Receipts and payments account|4|
|Statement of assets and liabilities|5|
|Notes to the accounts|6 to 7|
## **Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Pass on Preloved Items
## Trustees' report for the year ended 31 March 2024
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
**Position Dates** Samantha Craven Chair Laura Mitcham Treasurer Rachel Le Pelley Ann Whitaker Resigned 22 May 2023
## **Charity number**
1183129
Registered in England and Wales
## **Registered and principal address Bankers**
St Johns the Evangelist Church Marks C Santander UK plc South Street Bridle Road Keighley Bootle BD21 1BB L30 4GB
## **Accountants**
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) formed on 25 April 2019 and is governed by a constitution.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
2
## Pass on Preloved Items
## Trustees' report (continued) for the year ended 31 March 2024
## **Objectives and activities**
## **The charity's objects**
The prevention or relief of poverty in Keighley and the surrounding areas by providing items to families in need and/or charities, or other organisations working to prevent or relieve poverty.
## **The charity's main activities**
POPI is a Babybank service. We provide equipment for babies and children under 5 free of charge to families in need on a Referrals basis. Referrals can be made by professionals such as social workers and health visitors and support agencies such as Domestic Violence Support, Homestart and Refugee Support. Examples of items that we provide include prams, pushchairs, cots, clothing, toys, nappies.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the prevention or relief of poverty.
## **Achievements and performance**
Although the amount of assistance required has reduced compared to the previous year, the cost of living crisis ensures we have still provided a much needed service over the year. We have helped approximately 391 families this year which is the equivalent of 1.1 families per day. This time last year we were helping 1.9 families per day. We have given out approximately 3,350 items which is the equivalent of 9.2 items per family. This time last year it was 10 items per family.
We have managed to secure a National Lottery grant of £9,100. Some of these funds have already been utilised for the purchase of much needed safety equipment for families. Due to a lack of storage space, the remainder of the funds will be used gradually over the next few months.
## **Financial review**
The net receipts for the year were £2,573, including net payments of £1,866 on unrestricted funds and net receipts of £4,439 on restricted funds.
## **Reserves policy**
The charity's free reserves, at the year end were £9,551.
We have agreed a reserves policy which seeks to ensure resources are available to meet rental costs, up to a year’s supply of equipment including mattresses and safety gates and cover any significant reduction in the current level of donations received. Based on this the trustees have agreed a lower reserves target of £7,000 and an upper reserves target of £15,000.
Approved by the board of trustees on 19/09/2024
Laura Mitcham (Trustee)
3
## Pass on Preloved Items
## Receipts and payments account for the year ended 31 March 2024
|Notes
2024
Unrestricted
funds
£
**Receipts**
Grants and donations
(2)
6,943
Fundraising
483
**Total receipts**
7,426
**Payments**
Rent and rates
4,033
Cots and mattresses
713
Safety Gates
572
Items for Families
2,385
Pamper packs
640
Stationery
4
Cleaning and premises costs
273
Insurance
195
Accountancy
396
Christmas PJs
-
Fundraising costs
81
**Total payments**
9,292
**Net receipts / (payments)**
(1,866)
**Fund balances brought forward**
11,417
**Fund balances carried forward**
(3)
9,551|2024
Restricted
funds
£
10,590
906
11,496
-
1,838
2,781
923
695
-
-
-
-
820
-
7,057
4,439
3,409
7,848|2024
Total
funds
£
17,533
1,389
18,922
4,033
2,551
3,353
3,308
1,335
4
273
195
396
820
81
16,349
2,573
14,826
17,399|2023
Total
funds
£
12,452
5,033
17,485
3,996
2,289
2,497
2,958
1,477
18
118
192
240
386
-
14,171
3,314
11,512
14,826|
|---|---|---|---|
4
## Pass on Preloved Items
## Statement of assets and liabilities
|as at 31 March 2024
2024
Unrestricted
£
**Cash funds**
Cash at bank
9,551
**Total cash funds**
9,551
**Other monetary assets**
Prepayments - Insurance
**Liability**
Accountancy|2024
Restricted
£
7,848
7,848|2024
Total
£
17,399
17,399
2024
£
162
162
2024
£
561
561|2023
Total
£
14,826
14,826|
|---|---|---|---|
The financial statements were approved by the board of trustees on 19/09/2024
Laura Mitcham (Trustee)
5
## Pass on Preloved Items
## Notes to the accounts
for the year ended 31 March 2024
## **1 Accounting policies**
## **Basis of accounting**
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
6
## Pass on Preloved Items
## Notes to the accounts continued
## for the year ended 31 March 2024
|**2 Grants and donations**
Keighley Town Council
National Lottery Community Fund (NLCF)
North Yorkshire Council (NYC)
Skipton Building Society
Other donations
**3 Restricted funds**
Balance b/f
£
Pamper Packs
695
Keighley Town Council
2,714
Winter Appeal
-
NYC - Early Help : Get Going
-
NLCF - POPI
-
3,409|2024
Unrestricted
funds
£
-
-
-
500
6,443
6,943
Incoming
£
-
500
906
990
9,100
11,496|2024
Restricted
funds
£
500
9,100
990
-
-
10,590
Outgoing
£
695
3,214
820
990
1,338
7,057|2024
Total
funds
£
500
9,100
990
500
6,443
17,533
Transfers
£
-
-
-
-
-
-|2023
Total
funds
£
5,000
-
-
2,500
4,952
12,452
Balance c/f
£
-
-
86
-
7,762
7,848|
|---|---|---|---|---|
## **Purpose of restriction**
**Fund name Purpose of restriction** Pamper Packs Donations to be used to purchase items for pamper packs. Keighley Town Council Funding for the purchase of mattresses and stairgates. Winter Appeal Donations to be used to purchase winter Grobags, sleepsuits, warm pyjamas and hooded blankets.
NYC - Early Help : Get Going To purchase safety gates and mattresses. National Lottery To purchase safety equipment for families including mattresses, safety gates, fireguards and toiletries.
## **4 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
7