## Pass on Preloved Items
Charity number 1183129
Annual Report and Financial Statements
for the year ended 31 March 2022
Pass on Preloved Items
Annual Report and Financial Statements for the year ended 31 March 2022
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 3|
|Receipts and payments account|4|
|Statement of assets and liabilities|5|
|Notes to the accounts|6 to 7|
## **Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Pass on Preloved Items
## Trustees' report for the year ended 31 March 2022
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
Samantha Craven Chair Ann Whitaker Fiona Evans Resigned 29 July 2021 Laura Mitcham Appointed 22 May 2021 Rachel Le Pelley Appointed 22 May 2021
## **Charity number**
The charity was registered with the Charity Commission for England and Wales, number 1183129, on 25 April 2019.
## **Principal address**
## **Bankers**
St Marks Church Hall Santander UK plc 64 Green Head Road Bridle Road Keighley Bootle BD20 6ED L30 4GB
## **Accountants**
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) formed on 25 April 2019 and is governed by a constitution.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
2
## Pass on Preloved Items
## Trustees' report (continued) for the year ended 31 March 2022
## **Objectives and activities**
## **The charity's objects**
The prevention or relief of poverty in Keighley and the surrounding areas by providing items to families in need and/or charities, or other organisations working to prevent or relieve poverty.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the prevention or relief of poverty.
## **Achievements and performance**
POPI has helped a total of 468 vulnerable families over this financial year, providing over 2,092 items in total. Demand for our service is increasing all the time due to the cost of living becoming unaffordable for many families and also the recent arrival of refugees from Ukraine.
## **Financial review**
The net receipts for the year were £1,677, including net receipts of £2,649 on unrestricted funds and net payments of £972 on restricted funds.
Despite challenging conditions caused by the ongoing Covid-19 pandemic, our financial position remains strong as we end the financial year. We hold just over £11.5k in our bank account as a result of a number of recent unexpected donations. However we are experiencing an increase in referrals as a result of the current cost of living crisis and we expect this to increase further over the coming months. Maintaining a strong position means that we are able to move forward with confidence into our next financial year.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £11,433.
We have agreed a reserves policy of £7,000 to be kept on deposit which equates to approximately one years running costs.
We are currently holding more than this due to a number of unexpected donations. However we may need to move to larger premises in the near future which is likely to increase our accommodation costs.
Signed on behalf of the board of trustees on 28/9/2022
Ann Whitaker (Trustee)
3
## Pass on Preloved Items
## Receipts and payments account for the year ended 31 March 2022
|Notes
2022
Unrestricted
funds
£
**Receipts**
Grants and donations
(2)
9,649
Fundraising
718
**Total receipts**
10,367
**Payments**
Rent and rates
3,906
Cots and mattresses
1,176
Safety Gates
1,142
Costa Vouchers
-
Items for Families
621
Pamper packs
-
Stationery
20
Cleaning and sundries
347
Insurance
187
Website
108
Consultancy
-
Accountancy
210
Christmas PJs
1
**Total payments**
7,718
2,649
**Fund balances brought forward**
8,784
**Fund balances carried forward**
(3)
11,433
**Net receipts / (payments)**|2022
Restricted
funds
£
1,853
542
2,395
-
595
837
-
-
514
-
-
-
650
350
-
421
3,367
(972)
1,051
79|2022
Total
funds
£
11,502
1,260
12,762
3,906
1,771
1,979
-
621
514
20
347
187
758
350
210
422
11,085
1,677
9,835
11,512|2021
Total
funds
£
7,058
2,060
9,118
3,573
2,646
1,290
100
1,154
109
7
332
230
650
350
-
-
10,441
(1,323)
11,158
9,835|
|---|---|---|---|
4
## Pass on Preloved Items
## Statement of assets and liabilities
|as at 31 March 2022
2022
Unrestricted
£
**Cash funds**
Cash at bank
11,433
**Total cash funds**
11,433
**Other monetary assets**
Prepaid insurance
**Liabilities**
Accountancy|2022
Restricted
£
79
79|2022
Total
£
11,512
11,512
£
156
156
£
240
240|2021
Total
£
9,835
9,835|
|---|---|---|---|
## **Approval of the accounts**
The financial statements were approved by the board of trustees on 28/9/2022
Ann Whitaker (Trustee)
5
## Pass on Preloved Items
## Notes to the accounts
for the year ended 31 March 2022
## **1 Accounting policies**
## **Basis of accounting**
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
6
## Pass on Preloved Items
## Notes to the accounts continued
## for the year ended 31 March 2022
|**2 **|**Grants and donations**|||2022|2022||2022|2021|
|---|---|---|---|---|---|---|---|---|
||||Unrestricted||Restricted||Total|Total|
|||||funds|funds||funds|funds|
|||||£|£||£|£|
||Bradford Metropolitan District|Council||-|-||-|2,000|
||The Craven Trust|||-|1,432||1,432|-|
||Donations|||9,649|421||10,070|5,058|
|||||9,649|1,853||11,502|7,058|
|**3 **|**Restricted funds**|Balance b/f||Receipts|Payments||Transfers|Balance c/f|
||Transformation Programme|£
1,000||£
-|£
1,000||£
-|£
-|
||Pamper Packs|51||542|514||-|79|
||The Craven Trust|-||1,432|1,432||-|-|
||Christmas PJs|-||421|421||-|-|
|||1,051||2,395|3,367||-|79|
||**Fund name**|**Purpose of restriction**|||||||
||Transformation Programme|To support the development of both a website and system for||||||measuring|
|||outcomes and impact.|||||||
||Pamper Packs|Restricted donations to be used to purchase items for pamper||||||packs.|
||The Craven Trust|Towards the cost of cot bed mattresses and safety gates|||||||
||Christmas PJs|Restricted donations to be used to purchase Christmas pyjamas.|||||||
## **4 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
7