COLKINS MILL CHURCH . .Parl of God sfamijl in Majfield Trustees, Annual Report and Accounts for the period I" April 2023 to 31" March 2024
Alm and purpoMs Colkins Mill Church is a local family congregation that seeks to follow Jesus Christ in the village of Mayfield. East Sussex. The Trustees, who form the Church Leadership Team. aim to welcome all into a church community that enables people to embrace and grow in the Christian faith. The charitable purposes of the Church are met by a range of activities that include public worship, prayer and teachin& and also living out faith in outreach, prattical care and relief of hardship. both in the local community and other parts of the world. ObJ•¢tlv•s and adlvttl•i The Church Leadership 15 committed to enabling as many people as possible to join in the life and activities of the Church. In planning these activities the Leadership Team has considered the Commission's guidance on public benefit. The main activities of Colkins Mill Church Can be summarised as follows: Public worship has taken place each week in the Church. with a congregation of beeen 30 and 50 people, together with a small Sunday School for children. Three mid-week group5 have met regularly in homes. to worship and learn together from the Bible, and to support one another in prayer and fellowship. Sunday evening meetings focused on worship and prayer have been held regularly. During school term-times two mid-week youth clubs are run. open to all local young people of appropriate ages. providing a fun environment for games and social interaction, and including teaching from the Bible and discussion of relevant issues from a Christian perspective. A monthly celebration is held for people with learning difficulties frorn a number of care homes in the area with Bible stories. singin& craft and tea. The Church maintains active relationships with mission partners and Christian organisations working elsewhere in the UK and the world. and provides financial and prayer 5UPPOrt. The Church building is made available to clubs and societies in the village for a small hourly rent. A¢hl•v•m•nts and p•rfovm•nc• Sunday services have continued through the year and are live-streamed for anyone unable to attend in person through absence or illness. The shape of the services was reasse55ed during the year. with all services now led by a member of the Leadership Team ensuring a more consistent approach. The pattern of serving a buffet breakfast before the Service has become part of the Church rhythm. and is a Valuab opportunity for connection and support. Sunday services during the month of August are usually more relaxed, and this year a creative approach was adopted invo5ving group discussions as part of the services. and the opportunity for people to use some imawnative prayer spaces that had been created. The year wa5 characterised by many situations of sadness and ill-health within the Church. which drew on internal re50ur¢es of pastoral care. Care and sUPPOrt is also an important
component of the three small groups meeting weekly in homes, though the primary focus of these is on personal discipleship. For the first time for many year5 the Church held an 'Away Day. at a local retreat centre. This was a refreshing day of relaxed fellowship. worship. teaching and creativity. and was enjoyed by all. A significant development during the year was the commencement of regular'worship Nights,. These Sunday evenings - focused exclusively on worship - were enjoyed by all who ame. and drew in a number of friends from surrounding Churches. including other musicians who helped to lead. The Church initiated and sponsored an ambitious open-air Passion Play in the village for Palm Sunday in 2024. This complex project invdved all three main Churches in Mayfield. together with a local drama group and was directed by a local professional actor. The play moved up and down Mayfield High Street, powerfully depicting the Easter story with a cast of 40 people. It was watched by more than 350 people and received very positive feedback Our monthly celebrations for people with learning difficulties continue to be enjoyed by around 30 people from local care homes. During the year the leadership of this group was transferred to a younger team, thereby safeguarding the longevity of this valuable work. The work with young people in the village ha5 continued. with strong attendance of around 40 children each week across the two mid-week club nights that are offered. Another successful weekend camp was run. taking 24 young people away to a Christian outriard-bound centre. The Church was able to continue to give regular support and make financial grants to a number of Christian organisations and initiatives. after careful review and consideration of available reserves. Support and grants provided by the Church to individuals and charities are determined after discussion and agreement at meetings of the Leadership Team. All grants made by the Church are reported to members of the Church. Other achievements during the year included: A three-evening training programme in evangelism for Church members. A'jesus party. for children and parents on a Sunday afternoon in April 2023. 'Bible and craft. sessions njn for children in the summer holidays. Monthly 'Bring and Share. lunches were continued, open to people outside the Church. New signage for the Church was implemented - more modern and attractive. Many members of the Church are involved in the activities of the Church on an informal voluntary basis. and the Trustees are very appreciative of the contribution that every one make5. Wlthout which so much less would be accomplished. In the case of individuals who are involved in the children's and vulnerable adults, activities, appropriate safeguarding policies and procedures are in place. Flnanclal rnvl•w Regular donations and gifts to unrestricted reserves increased on prior year by some 17% as new people joined the Church. However. the recovery of Gift Aid in 2022123 was not repeated in 2023124 $0 overall income to unrestricted funds reduced. The lack of Gift Aid recovery was the principal cause of reduction in income to restricted funds a150. A Gift Aid recovery is expected in 2024125.
With no employed staff. the Tunning costs of the Church are latiVelY low and the Church is able to make substantial grants to Christian organisations and MIOn partner& Missionary sUPPOrt was given to long standing partners working in a deprived community in Johannesbur& South Africa. and amongst trafficked women in both India and 3 Native American Reservation in the USA. Grant5 to organisations included the projects these ndividuals work for, together with organisations involved in Bible translation. Church growth in urban London. and broader Christian outreach. The grants made in the current year have given rise to a planned deficit for the year which ha5 helped to moved free reserves towards their target level. All funds are held in cash. R•rv pollcy A55e55ment of the current condition of the Church building has indicated that some £25,000 of unrestricted funds should be held for repair work. The Church has made funding commitments that will be fulfilled in future year5 totalling E6.000 at year end. These amounts are deducted from unrestricted cash reserves when the Tru5tee5 assess reserves that are freely available. The Trustees consider that an amount equivalent to at least six months of annual expenditure should be held in free resee& At the end of March 2024 there were surplus free ServeS above the policy level, assuring the future solvency of the Church and giving scope for future support of people and projects at home and oversea Structur•. gov•rnanc• and manag•m•nt Colkins Mill Church is a Charitable Incorporated Organisation. governed under a CIO Foundation Constitution. New Trustees are appointed by a resolution of the existing Trustees. There was no change to the Trustees during the year. New Trustees are provided with the constitution of the Church, and the latest Annual Report and Accounts. Induction ensures that they are fully acquainted with the objects, organisation and key activities of the Church. and briefed on current priorities. issues and Opportunit$. to ensure that they can be effective in their role quickly. New Tru5tee5 are required to read Charity Commission guidance on Trustee duties. The Trustees together form the Leadership Team of the Church. which meets at least monthly, to plan the activities of the Church. to make decisions on matters of general concern, and to determine how funds are spent. Leadership meetings were held in person throughout the year. One of the Trustees attended on-line webinars organised by the Charity Cornmi55ion and the Charity Community of the ICAEW. The Church 15 led and run by the Leadership Team and Church members on a voluntary basis, with no employed staff. This limits the exposure to financial risk. since the fixed costs to be covered by income are relatively small. In addition, the team approach to leadership and ministry Teduces dependency on key individuals and provides accountsbility to limit reputational risk.
R•f•ronce and admlnlstratlve detalls The name of the Charity is Colkins Mill Church. Its location and principal address is Station Road, Mayfield. East Sussex. TN20 6BT. The Church's charity registration number is 1183123. The Trustees during the year were as follow% David Jules Steinegger Senior Leader Teresa Steinegger Stephen John Harland Judith Anne Hadand Leader Leader Leader Kevin Phillip Warner Catherine Warner Leader Leader All Trustees acted for the entire year. Approv•1 Trustees report approved by the Leadership Team on i< Zo l* sign n their behalf by. (Senior Leader)
Colklns Mlll Church recelpts and payments accounts For the year ended 31st March 2024 Recelpts and Payments Unrestrlcted Restrlrted Endowmert Total funds funds funds fitnds 2023124 List Year 20W23 Recelpts Donations and glfts Charitable activities (youth camp fees) Gift Aid relmbursement Interest on deposlt account Hlre of hall 24,227 1.192 6.769 30,9% 1,192 27,201 1,940 12,248 27 2,827 144 2,733 144 2,733 Total rncelpts 769 Payments Grants to organisatlons issionary support Flnandal support to Indlviduals In need Memberships Bulldln8 and maintenance Church preachin8 and outreath Youth, chlldren and speclal needs work Church weekend awav Ught, heat and water Cleaning Insvran Telephone and Snternet Other 24.CKX) 3.925 670 582 566 586 2.265 1.160 2.223 1,175 1.262 622 2.318 41354 3.869 5.(K7 27,869 8,992 670 S82 566 586 2,265 1.160 2.223 1.175 1,262 622 2,318 $0.290 28,653 12,951 4CX) 582 2,864 228 2.039 1,517 1,145 1.164 524 1,682 Totalpayments Net ol r•celptsllpawnents) 16 15226 Tr•nsfers between fvnds Cash fvnd5 last year end Cash fvnds this ar end as211 n,152 87.997 72,771 97.503 87,997 619
Statement of Assets and Uabllltles at the end of the perfod Unfestrl£ted Restricted EDd)wment Totsl funds fvnd5 lunds fund5 2023124 Cash lunds Barclays Current Account $6.170 Barclay5 Saver Account 11.879 Nat West Current Account 4,104 Totol ¢oshfvftds 71152 619 56.789 11,879 4,104 n,771 619 Other monetary wets In¥estm¢nl •ss•ts Asts retained for Churth us• {not• l) Uabllltle5 lnote Z) 16MIOI Notes: l. Assets retained for Chur¢h LbS* Is the freehold property In Statlon Road. Mabffield that the Churth rneet5 in. The property was acquired in 1997 and is held at cost. 2. tlablllties Tepresent fundin8 commltments made by year end to be fvlfilled In future perlods. Accounts approved by the Church Leadership Team on and signed on their behalf by: If. 20zÈ David Steinegger (Senior Leader) Stephen Harland (Leader)
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Indepeiideiit Exainiiier s Report R•port to th• tru4t•I m•mb•r• of Colkins Mill Church On •c¢ounts for th• year •nd•d 3111 Marth 2024 Charlty no (If any) 8•t out on pag•• 1to7 I r•wt to tho trustees M my examination of the accounts of the above charty rthe Tnrnf) for year arKled 3110¥2024. R••ponslblllll•• •nd As thè charity tru8te•8 of tho Trust, you ar• re8pon•ibl• for th• wèparatlon bMl• ol r•port of the accounts in ac)rdanC0 wlth the requirements of the CharitW18 Act 2011 (Ih• Acf). I report in of my examinat of the Tru8t'8 accounts c•rn•d out under sethon 145 of the 2011 Act arKI in ¢arryirKJ out my oxaminats'on, I have followed the applicable Direcb"ons given by the Charty Commi88ion under 8ecl]'on 145(5Xb) of th• Act. IndOnd•nt I have complet&J my •xwninatm. l (xNffimi that M matorial matter8 hav• •xamln•rf• 8tat•m•nt come to my attention {cthor than that di8closed below ') in connection with the examination which giv me cau88 to beli•v• that in, any material ac(x)untlw r•cord8 not k•pt in accordanc4 wlth Mction 130 of the Act or . the a¢Murts do nal accord with th• accounting r•cord8 I have no c<)nc•rn8 and have com auos8 no other mattorn in connection with the examination to which atttion should t* drawn in order to enable a proper underst¥ndln9 of tho accourrt8 to be reached. Slgn•d: Dat•: 1711212024 Samantha Hadden RO14n1 prof•••lonal qualfficallon(s) or body (If any): C•rtifi8d Accounting Tethnician (CAT) Addr•M: Hadden Hall, Framfiold Road, Blackboy8, Easl Su8sex TN22 SLS IER O¢tob•r 2018
Section B Disclosufe Only comete rf the examiner needs to highlight matters of concem (see CC32, Independent examination of tharity accourrt8'. directions and guidance for examiners). Glvo hero brl•f d•tsll• of any itom4 that th• examlner wlshu to dl8cIoM. IER Octobgr 2018