## Annual General meet ng The Annual General meeting of Alberbury Village Hall CIO Committee on Tuesday 25[th] March 2025 Present: Paul Kelsall (Chairman) John Butterworth (Vice-Chairman) Peter Davies (Treasurer) Lisa Pugh (Secretary) Gerald Morris, Joyce Morris, Ann Stokes, Louise Pemberton, Myles Pemberton, Caroline Hall and Rob Hall. Apologies for absence were received from Joan Whitehouse, Betty Lou Davies, Robert Davies and Lee Jaques. ## **Minutes** March 2024 were sent The minutes of the previous AGM meeting held on 19[th] out by post or email for all to read. They were then signed as a correct record on this night. Chairman Hello everyone, Welcome to our 2025 AGM meeting. **Matters arising from minutes.** ## **Chairman’s Report** We had three fundraising events this year. The Summer Soiree in July, this wasn’t attended very well again, but it was a fun evening. Next was Bonfire Night, which was very successful, dry evening and lots of people. A very enjoyable evening. Lastly the Bachelor’s and Belle’s Christmas party in the new year. Numbers were down abit but with the rise of the ticket price we still made plenty of profit for the hall. It was great fun with beautiful food, plenty of alcohol and great company. I would like to say a thank you to all that were involved in making these events happen. Bookings for the hall seem to be okay, we need about £6’000.00 a year for running costs. We do need more committee members, but it is hard to recruit people. Village Hall Maintenance Work that has been done this year include lady’s toilet drains have been modified and all other drains inspected. They all seem to be working fine thanks to Anthony. Gardening evenings helped keep around the hall tidy. Signage to stop lorries coming into the car park have been put up, not sure how well this is working. A few thank you’s Thank you to the Parish Council for their help they have given us through the year. Thank you to Sharon the village hall cleaner. I would like to say thank you to you all for your support and help over the last year as without you none of this would be possible especially Lisa, Peter, in their official roles, Caroline as booking Clark and Ann for running the tote. Finaly as you all know Lisa is retiring as secretary as of tonight so, on behalf of all of us here thank you for your time over the years keeping things shipshape at the village hall, we do apricate everything you have done. Paul gave me some flowers and a bottle of wine. I was very touched and said thank you to everyone. ## **Treasurers Report** A copy of the year end 31[st] December 2024 account was given out. We can see the difference between 2023 and 2024 copy attached. Hire of the village hall- slightly down Tote- about the same. Bachelor & Belles- down abit Bonfire night- up Water- up Electric- fixed rate Oil down but we had two deliveries in last year’s accounts. Donations- up Grants- down slightly Sundries- same Repairs and renewals- up as we had the toilet drains done. Current Account as of accounts Savings Account as of accounts. 2023- £7’965.79 2023- £20’338.62 2024- £7’049.07 2024- £20’735.94 Overall profit/Loss - £519.40 this is down on last year; we do always need to do our fundraisers. Paul thanked the treasurer for keeping the accounts so efficiently Ann Stokes proposed that the accounts should be adopted, and Gerald Morris seconded the proposition. Paul said thank you to Peter for all the work he has done as treasurer. ## **Electon of Ofcers and Commitee** Before vacating the chair, Paul Kelsall thanked everyone for the help and support over the past twelve months. I hope the next chairperson gets as much support as I did. Paul then asked Louise to act as convener. Louise thanked Paul for all his hard work over the last year. ## **Representatves of Organizatons that use the village hall** Parish Council Robert Davies (Richard Groome, Clerk) Parochial Church Council Ann Stokes Weeds United Carol Ryles WI Joyce Morris YFC Rebecca Clarke Quilters Margaret Davies Three Cheers Jane Weston (7) ## **Other members of Commitee** Paul Kelsall, Peter Davies, Betty Lou Davies, Joan Whitehouse, Gerald Morris, Louise Pemberton, Myles Pemberton, Caroline Hall, Rob Hall, John Butterworth and Lee Jaques. Total 11 This was proposed by all ## **Electon of Ofcers** Chairman Paul Kelsall Proposed Gerald Morris Seconded Peter Davies Vice – Chairman John Butterworth Proposed Caroline Hall Seconded Joyce Morris Secretary Caroline Hall Proposed Peter Davies Seconded Joyce Morris Treasurer Peter Davies Proposed John Butterworth Seconded Ann Stokes Bookings Clark Caroline Hall Proposed Louise Pemberton Seconded Lisa Pugh Louise thanked the committee for standing and when Mr Paul Kelsall returned to the chair he thanked Louise for acting as convener. Ann Stokes to do the Tote again for another year. Caroline Hall will carry on with the village Hall bookings for now, but we do need someone else to take it on as she is doing the secretary job too. 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