Annual General meet ng
The Annual General meeting of Alberbury Village Hall CIO Committee on Tuesday 19[th] March 2024
Present: Paul Kelsall (Chairman) Peter Davies (Treasurer) Lisa Pugh (Secretary) Gerald Morris, Joyce Morris, Betty Lou Davies, Robert Davies, Louise Pemberton, Myles Pemberton, Ann Stokes, and John Butterworth.
Apologies for absence were received from Joan Whitehouse and Carol Kemp as she would like to step down from the committee as she feels she is not ready to come back yet.
Minutes
The minutes of the previous AGM meeting held on 14[th] March 2023 were sent out by post or email for all to read. They were then signed as a correct record on this night.
Chairman
Hello everyone, Welcome to our 2024 AGM meeting.
Matters arising from minutes.
Chairman’s Report
We had three fundraising events this year.
A new event was The Summer Soiree in July, this wasn’t attended as well as we had hoped but it was a fun evening.
Next was Bonfire Night, which was very wet and cold, but everyone seemed to enjoy the evening.
Lastly the Bachelor’s and Belle’s Christmas party in the new year. It was great fun with beautiful food, plenty of alcohol and great company.
I would like to say a massive thank you to all that were involved in making these events happen.
We also hosted the king’s coronation in May at the hall for all the parishes, thank you Peter, great effort.
Roy’s bench and plaque was unveiled.
A tree was planted in memory of the Queen.
Charity Commission proved to be difficult to assess because of a new system, but Lisa persisted and got it sorted.
The Yockleton Arms was the chosen venue for our committee dinner, lovely evening.
Thank you to the Parish Council for their help they have given us through the year.
Thank you to Sharon the village hall cleaner for her work throughout the year. I would like to say thank you to you all for your support and help over the last year especially Lisa, Peter, Carol in their official roles. Ann for running the tote. All of you as a committee for your input and help without you none of this would be possible.
Village Hall Maintenance
Smoke alarms fitted in the kitchen/hall, but they do go off quite a lot when cooking.
Fixed Folding doors into main hall, these are working much better now. Boiler has been serviced and fixed.
Some half pint glasses have been purchased.
New re-chargeable batteries and charger have been purchased for use in the microphone, as we had to replace them so often.
Treasurers Report
We have changed our accountants to D.R.E & Co, as we had some issue with bank statements not matching the accounts, but Peter has sorted this. A copy of the year end 31[st] December 2023 account was given out. We can see the difference between 2022 and 2023 copy attached. Hire of the village hall- about the same.
Tote- about the same.
Bachelor & Belles- up, that is because it didn’t go ahead 2022 because of covid. Bonfire night- down
Water- up
Electric- up but fixed now with Octopus.
Oil up but we had two deliveries in this year’s accounts. Donations- down Grants- down
Sundries up this is village hall insurance. Peter changed this to Community First, a not-for-profit company and has tied us in for three years, cost £858.16 per year, a very big saving.
Repairs and renewals- down
Current Account as of accounts Savings Account as of accounts. 2022- £7’274.09 2022- £20’048.10 2023- £7’965.79 2023- £20’338.62
Overall profit £982.22 this is down on last year; we do always need to do our fundraisers as we wouldn’t make any profit otherwise.
Paul thanked the treasurer for keeping the accounts so efficiently.
Gerald Morris proposed that the accounts should be adopted, and Paul Kelsall seconded the proposition.
Paul said thank you to Peter for all the work he has done as treasurer.
Electon of Ofcers and Commitee
Before vacating the chair, Paul Kelsall thanked everyone for the help and support over the past twelve months. I hope the next chairperson gets as much support as I did. Paul then asked Louise to act as convener. Louise thanked Paul for all his hard work over the last year.
Representatves of Organizatons that use the village hall
Parish Council Robert Davies (Richard Groome, Clerk)
Parochial Church Council Ann Stokes Weeds United Carol Ryles
WI Joyce Morris YFC Will Evans
Quilters Margaret Davies Three Cheers Jane Weston (7)
Other members of Commitee
Paul Kelsall, Peter Davies, Lisa Pugh, Betty Lou Davies, Joan Whitehouse, Gerald Morris, Louise Pemberton, Myles Pemberton, Caroline Hall, Rob Hall, and John Butterworth.
Total 11
This was proposed by all
Electon of Ofcers
Chairman Paul Kelsall Proposed Joyce Morris Seconded Peter Davies
Vice – Chairman John Butterworth Proposed Paul Kelsall Seconded Gerald Morris Secretary Lisa Pugh Proposed BettyLou Davies Seconded Robert Davies Treasurer Peter Davies Proposed Myles Pemberton Seconded Peter Davies
Louise thanked the committee for standing and when Mr Paul Kelsall returned to the chair he thanked Louise for acting as convener.
Ann Stokes to do the Tote again for another year. Caroline Hall will carry on with the village Hall bookings.
ALBERURY VILLAGE HALL RECEIPTS AND PAYMEPUS ACCOUNr Year Ende 31 December 2023 DRAFT nce l Janua CUrnt Account 3799 25.8493 727&09 20.048. 25,849.83 27.322.19 5.285.LKI 1,440.00 Hlre OF Hall Tots Takin8S Hlre of thair5 and Tables 365.ts) Donatlons 3.167.(f) Grants 168.94 Other 48.10 Interest Recefved S25.) 1SC¥).LK) IjxKJ.l Fund R Iser Bathelors & Belle5 1676.25 Bonfire Party 2.750. 1235. 1.636.04 109.31 Coronatlon Bar 13,150.29 15.075.77 39,(.12 41397S6 1.200.IKJ 863.77 152.96 Caretsker ght and Heat Water Telephon• RepaSr5 and Reral5 Sundrles Annual C¢sts Bank Charges 2,551.49 Hall Exten51 250.00 Cash Float 350.00 Deposlts Refunded Mtscellaneous Prfzes Taken Out Accountan I560.) 3384.07 219.08 74.08 5,731.25 57&46 8X16 3.102.53 108.58 370.(KI 979.05 L5.(? 12(100 11.677.93 14.093S5 Balance atyear End Current Account 3799 Say[r Account 3802 7274.09 20,048.10 7365.79 20338.62 42J97.96 L47136 Profft forth¢Yr