WESSEX ROTARY CIO
ANNUAL REPORT &
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 JUNE 2025
CONTENTS
WESSEX ROTARY CIO
| CONTENTS | |
|---|---|
| PAGE | |
| CIO INFORMATION | 1 |
| TRUSTEES' REPORT | 2-4 |
| INDEPENDENT EXAMINER’S REPORT | 5 |
| STATEMENT OF FINANCIAL ACTIVITIES | 6 |
| STATEMENT OF FINANCIAL POSITION | 7 |
| NOTES AND ACCOUNTING POLICIES | 8-10 |
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WESSEX ROTARY CIO
CIO INFORMATION
| Registered number Trustees Registered Office |
D Dunford - District Governor R Burnett - District Governor R Burnett - District Governor Elect S Parsons - District Governor Elect K Flynn - District Governor Nominee R Gonard - District Secretary V Evered - District Treasurer 1183094 148 Northmoor Way Wareham Dorset |
retired 30/06/2025 appointed 01/07/2025 retired 30/06/2025 appointed 01/07/2025 appointed 01/07/2025 appointed 01/07/2023 appointed 02/11/2023 |
|---|---|---|
| BH20 4EU | ||
| United Kingdom | ||
| Other names Registration Bankers |
Wessex Rotary Charitable Incorporated Organisation 24th April 2019 Barclays Bank Plc Bournemouth Town 2 Leicester Leicestershire LE87 2BB |
|
| United Kingdom | ||
| Gift Aid | Not recognised by HMRC for Gift Aid | |
| Independent | S Ellingham (FCA) | |
| Examiner | Fawcetts Chartered Accountants | |
| Windover House | ||
| 26 St Ann Street | ||
| Salisbury | ||
| Wiltshire SP1 2DR | ||
| United Kingdom |
1
WESSEX ROTARY CIO
TRUSTEES’ REPORT
The Trustees present their annual report and the financial statements of Wessex Rotary CIO ("CIO") for the year ended 30th June 2025.
GOVERNING DOCUMENT
CIO was registered on 24th April 2019 by Rotary International District 1110. The objects of the CIO are: for the public benefit in Wessex, any other part of the United Kingdom or elsewhere in the world, to relieve the poor and needy and to further such other purposes which are exclusively charitable under the laws of England and Wales as the trustees shall think fit, in particular but not exclusively by working with the members of the Rotary Clubs in the Rotary International District 1110 ( "District") through conferences and similar.
STATEMENT OF PUBLIC BENEFIT
The objects of the CIO are contained in the Governing Document above. The Trustees confirm that they referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the CIO's aims and objectives and in planning future activities and setting the policies for the year. The Trustees consider that the declared objectives above include the specific activities in:
a) Overseas aid, disaster and famine relief; b) General charitable giving to charities and voluntary bodies; and c) Help and benefit to children and young people.
ROTARY IN GENERAL
The Rotary International District 1110 is composed of approximately 1,500 Rotarians in 61 Clubs and is one of 25 Districts within Great Britain and Ireland. Throughout the word there are about 1.2 million Rotarians in 35,000 Clubs in over 200 countries and geographic areas. As signified by the motto "Service Above Self" Rotary's main objective is service in the communities throughout the world.
FINANCIAL RESULTS AND ACTIVITIES
CIO does not have any trading subsidiaries. CIO helps individuals and organisations by making grants, provide other finance/service/advice/information.
The work of the CIO is organised through a number of committees of Rotarians who recommend to the CIO Executive their proposed projects and funding for consideration. Such adopted proposals are put forward to the members of the CIO for agreement. Usually the committee organising a fundraising activity recommends the use of the funds to be raised, and so the CIO funds notionally distributed to the fundraising committees (Community, Youth, international, Foundation and Grants). The CIO's funds are similarly named and organised. Central Fund holds the remaining unallocated funds.
District Grants are funded by the Rotary Foundation and are passed on to District Clubs to support their charitable activities. Applications are made to the committee for approval and distribution. The Grants distributed were £24,302 (2024: £18,754).
Analysis of movements for the year ended 30 June 2025 in Restricted and Unrestricted Funds is shown on the pages 9 and 10.
2
WESSEX ROTARY CIO
TRUSTEES’ REPORT
Gross income for the year was £83,487 (2024 - £108,343). £91,903 (2024 - £134,483) was paid out for good causes.
During the year the charity undertook the following main projects:-
1) In October and November the “Rotary Shoe Box Appeal” collected 20,462 (2024 – 18,779) shoe boxes filled with toys and presents plus 8 cartons of hand-knitted woollen items (2 with each shipment) and sent them to the following countries:
| Montenegro Albania Philippines Romania Moldova Ukraine Poland |
2024/2025 6,080 - - 4,009 4,109 6,264 - 20,462 |
2023/2024 6,165 - - 5,659 6,165 97 693 18,779 |
|---|---|---|
Shipments for the Ukraine were sent to Poland where local Rotary clubs helped moved them to Rotary clubs in the Ukraine for distribution.
Total monies collected from clubs across the District for 2024-25 Shoebox campaign: £38,675. The surplus for the year amounted to £8,501 (2023 – £3,158); The trustees continue to aim to hold a minimum of £5,000 in reserves at all times in order to fund further Shoebox costs in the future.
2) The Rotary “Kids Out” scheme is a national Rotary event taking mentally and physically disabled children, together with children with behavioural difficulties, to Farmer Palmer’s or Marwell Zoo.
3) The management of Paulton’s Park agreed to donate £5,000 per year until 2021 for the CIO to distribute as it wishes but with the request that this should be directed where possible to disadvantaged children. £2,640 was donated to Rotary Kids Out and there was at the end of the previous year a balance of £10,313 to carry forward. Funding due from the Kids Out Charity circa £6k per year has now not been forthcoming for the last 2 years despite assurances from the charity that they would make funds available. This has led to a severe shortfall in income for this year and a resultant deficit of £2,656. As a result of the lack of funding coming from external bodies that has helped subsidise this event in the past, the Trustees decided to approach the provision of this support in a more localised way going forward to reduce costs but as the same time increase the opportunity to more deserving young people.
4) Young Carers involves activity weekends away for young people supporting their families at home.
5) Various youth activities are supported by the CIO directly through a youth contribution from each of the clubs throughout District 1110. These funds are used a range of District-led Youth Activities including Rotary Young Leaders Awards (RYLA).
6) District Grants are funded by the Rotary Foundation, and are passed on to Clubs to support their charitable activities. Applications are made to a committee, which considers and approves the distribution. £24,302 was distributed in this way.
7) The Wessex CIO through the International Committee has helped support humanitarian work in the Ukraine. Funds raised resulted in £3,950 being donated for medical equipment and to aid refugees. Part of these funds came from donations from all over RGB&I with Rotary District 1110 acting as the focal point for donations.
3
WESSEX ROTARY CIO
TRUSTEES’ REPORT
RESERVES POLICY
The Trustees continue to review the reserves policy annually. It remains the intention of the trustees, over time, to set aside sufficient free reserves so as to be able to meet and/or smooth out any unexpected spikes in charitable expenditure or income, so providing a cushion against unforeseen contingencies. However, this is subject to any particular requirements to allocate funds to specific projects.
INVESTMENT POWERS
Under the Constitution the CIO has the power to make any investments that the Trustees see fit.
RISK MANAGEMENT
The major risks to which CIO is exposed, as identified by the Trustees, have been reviewed and controls put in place to mitigate these risks.
GOING CONCERN
The Trustees have a reasonable expectation that the CIO has adequate resources to continue in operational existence for the foreseeable future.
Accordingly, the Trustees continue to adopt the going concern basis in preparing their annual report and financial statements.
TRUSTEES AND THEIR INTERESTS
The Trustees of the CIO and any changes during the year up to the date that these financial statements were signed are stated on page 1.
TRUSTEES’ RESPONSIBILITIES STATEMENT
The Trustees are required to prepare the financial statements for each financial period in accordance with generally accepted accounting principles, the governing document and the Statement of Recommended Practice, Accounting and Reporting by Charities and the regulations made under the Charities Act 2011 and 2022.
The financial statements of the CIO are required to give a true and fair view of the state of affairs of the CIO. In preparing these financial statements, the Trustees should:
-
Select suitable accounting policies and then apply them consistently;
-
Make judgements and estimates that are reasonable and prudent;
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State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the CIO will continue in business.
The Trustees are responsible for keeping accounting records which are sufficient to show and explain its transactions and are such as to disclose with reasonable accuracy at any time the financial position of the CIO and enable them to ensure that the financial statements prepared by the CIO comply with the requirements of the Law. They are also responsible for safeguarding the assets of the CIO and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Authorised for issue by the Board of Trustees on and signed on behalf of the Board of Trustees
R Burnett Chairman District Governor
Dated:
4
WESSEX ROTARY CIO INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 30TH JUNE 2025
RESPONSIBILITIES AND BASIS OF THE REPORT
As the Trustees of the CIO you are responsible for the preparation of financial statements in accordance with the requirements of the Charities Act 2011 (the "act") and 2022 .
I report to the CIO Trustees on my examination of the annual report and the financial statements of Wessex Rotary CIO for the year ended 30th June 2025 carried out under Section 145 of the Act. In carrying out my examination I have followed all applicable Directors given by the Charity Commission under Section 145(5) (B) of the Act.
INDEPENDENT EXAMINER'S STATEMENT
I have completed my examination. I can confirm that no material matters have come to my attention in
1) accounting records were not kept in respect of the CIO as required by Section 130 of Act; or 2) the accounts do not accord with those records; or
3) the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I confirm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached.
S Ellingham (FCA) Fawcetts Chartered Accountants Windover House 26 St Ann Street Salisbury Wiltshire SP1 2DR United Kingdom
Dated:
5
WESSEX ROTARY CIO
Charity No 1183094
STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING SUMMARY INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 30 JUNE 2025
----- Start of picture text -----
Categories by activity Note Unrestricted Restricted Endowment Total funds Prior year
funds income funds funds
funds
£ £ £ £ £
INCOME
Donations and legacies 81,083 - 81,083 107,599
Charitable activities - - - - -
Other trading activities - - - - -
Investments 554 - - 554 744
Other 1,850 - - 1,850 -
2,404 81,083 0 83,487 108,343
EXPENDITURE
Raising funds - - - - -
Charitable activities -4,895 -87,008 0 -91,903 -134,483
Separate material expense item - - - - -
Other - - - - -
-4,895 -87,008 0 -91,903 -134,483
Net income/(expenditure) before tax -2,491 -5,925 0 -8,416 -26,140
Tax payable - - - - -
Net income/(expenditure) after tax before investment
gains/(losses) -2,491 -5,925 0 -8,416 -26,140
Net gains/(losses) on investments - - - - -
Net income/(expenditure) -2,491 -5,925 0 -8,416 -26,140
Extraordinary items - - - - -
Transfers between funds - - - - -
Gains and losses on revaluation of fixed assets for the
charity’s own use - - - - -
Other gains/(losses) - - - - -
NET MOVEMENT IN FUNDS -2,491 -5,925 0 -8,416 -26,140
RECONCILIATION OF FUNDS
Total funds brought forward 9,551 47,482 0 57,033 83,173
Total funds carried forward 3 7,060 41,557 0 48,617 57,033
----- End of picture text -----
6
WESSEX ROTARY CIO
Charity No 1183094
STATEMENT OF FINANCIAL POSITION AS AT 30 JUNE 2025
----- Start of picture text -----
Note Unrestricted Restricted Endowment Total this Total last
funds income funds year year
funds
£ £ £ £ £
FIXED ASSETS
- - - - -
Intangible assets
- - - - -
Tangible assets
- - - - -
Heritage assets
Investments - - - - -
- - - - -
CURRENT ASSETS
Stocks - - - - -
Debtors - 159 - 159 400
Cash at bank and in hand 7,060 41,694 - 48,754 57,033
Total current assets 7,060 41,853 - 48,913 57,433
CREDITORS: AMOUNTS FALLING DUE WITHIN
ONE YEAR
Other creditors -296 - -296 - 400
Net current assets/(liabilities) - -296 - -296 - 400
Total assets less current liabilities 7,060 41,557 - 48,617 57,033
CREDITORS: AMOUNTS FALLING DUE AFTER
ONE YEAR
Provisions for liabilities - - - - -
Total net assets/(liabilities) 7,060 41,557 - 48,617 57,033
FUNDS OF THE CHARITY
Endowment funds - - - -
Restricted income funds - 41,557 - 41,557 47,482
Unrestricted funds 7,060 - - 7,060 9,551
Revaluation reserve - - - -
Fair value reserve - - -
Total funds 7,060 41,557 - 48,617 57,033
----- End of picture text -----
Approved by Trustees and signed on their behalf by:
----- Start of picture text -----
R Burnett, District Governor Date
10/11/2025
Mrs V Evered, District Treasurer Date
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WESSEX ROTARY CIO NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2025
1. Accounting policies
Accounting convention
These financial statements have been prepared in accordance with the Statement of Recommended Practice - Accounting and Reporting by Charities ( SORP 2020) and applicable UK Accounting standards.
The financial statements have been prepared under the historic cost convention.
2.2 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The accounting policies set out below have been applied consistently during the year presented in these financial statements.
Donations
Donations are recognised in the accounts for when they are received. Donations received for the general purposes of the charity are included as Unrestricted Funds; donations for activities restricted by the wishes of the donor/s are taken to Restricted Funds.
Legacies
Legacies are recognised once the charity has entitlement to the income and it is certain the income will be received.
Volunteers
The value of services provided by volunteers is not incorporated into these accounts.
Shoeboxes
To follow the guidance given by the Charity Commission the Trustees feel it is appropriate to place a value on the contents of the Shoeboxes donated. The Trustees have agreed the average value of £15 per Shoebox. The Trustees will review the average value of the Shoeboxes each year.
Resources expended
Resources expended are accounted for on an accruals basis and include irrecoverable VAT.
8
WESSEX ROTARY CIO NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2025
Note 3. Analysis of Funds Movements
----- Start of picture text -----
For the year ended 30.06.2025 Opening Income Costs Donations Other Closing
£ £ £ £ £ £
Community Kids Out * 10,314 2,640 (15,610) 2,656
Young Carers * 477 1,200 (269) 1,407
Youth Young Musicians * (587) 587
Young Chef * (2,790) 2,790
Youth Speaks * (73) 73
Young Writer
Young Photographer
RYLA Course * 2,909 (1,463) 1,446
RYLA Contingency
Junior Technology
Youth Levy * 2,811 4,494 (3,698) (3,449) 158
International Shoeboxes * 3,159 38,675 (33,333) 8,501
Children in Ukraine * 3,960 3,960
Ukraine * 1 4,250 (3,950) 301
Turkey/Syria
Task Shelter * 4,138 4,138
Task Friend * 6,790 6,790
Task Camp * 5,456 5,456
Morrocco/Libya * 131 131
Moschun Village
Disaster Fund * 39 5,316 5,355
Friendship Boxes * 835 1,050 (400) 1,485
Foundation Polio * 60 2,275 (2,275) (60)
RIBI Grants * 6,403 20,328 (24,302) 2,429
Holiehoodie * 855 (846) (9)
Total Restricted Funds 47,482 81,083 (89,595) 2,587 41,557
Central Fund 9,551 2,404 (958) (1,350) (2,587) 7,060
Reserves
Total Unrestricted Fund 9,551 2,404 (958) (1,350) (2,587) 7,060
Total Funds 57,033 83,487 (90,553) (1,350) 48,617
Represented By:
Current Account 11,157 75,722 (73,607) (950) 12,322
Savings Account 45,878 554 (10,000) 36,432
TorFX Account 7,050 (6,650) (400)
Transfers
Total Cash in Bank 57,035 83,326 (90,257) (1,350) 48,754
Debtors 398 (239) 159
Creditors (400) 400 (296) (296)
57,033 83,487 (90,553) (1,350) 48,617
----- End of picture text -----
-
- Restricted
9
WESSEX ROTARY CIO NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2025
Note 3. Analysis of Funds Movements (continued)
----- Start of picture text -----
For the year ended 30.06.2024 Opening Income Costs Donations Other Closing
£ £ £ £ £ £
Community Kids Out * 9,500 11,200 (19,571) 9,184 10,314
Paulton's Park * 9,184 (9,184)
Other Grants
Young Carers * (394) 3,400 (2,529) 477
Youth Young Musicians * (1,477) (931) 2,408
Young Chef * (2,350) (1,496) 3,846
Youth Speaks * (781) (746) 1,527
Young Writer * (46) 46
Young Photographer * 8 (70) 62
RYLA Course * 2,915 (6) 2,909
RYLA Contingency
Junior Technology * (42) 42
Youth Levy 5,136 4,770 (1,924) (7,982)
Youth Levy 3,966 (709) (446) 2,811
International Shoeboxes * (915) 36,167 (32,597) 504 3,159
Children in Ukraine * 10,960 (7,000) 3,960
Ukraine * (5,535) 5,536 1
Turkey/Syria * (5,830) 5,830
Task Shelter * 4,138 4,138
Task Friend * 662 6,128 6,790
Task Camp * 200 5,256 5,456
Morrocco/Libya * 131 131
Moschun Village * 5,000 (18,041) 13,041
Disaster Fund * 42,491 8,397 (10,920) (39,928) 39
Friendship Boxes * 835 835
Foundation Polio * 1,175 3,150 (415) (3,850) 60
RI Grants * 5,553 22,728 (331) (21,547) 6,403
Total Restricted Funds 73,966 107,599 (66,895) (67,189) 47,482
Central Fund 9,207 744 (399) 9,551
Reserves
Total Unrestricted Fund 9,207 744 (399) 9,551
Total Funds 83,173 108,343 (66,895) (67,588) 57,033
Represented By:
Current Account 62,623 (51,467) 11,157
Savings Account 20,135 25,744 45,878
TorFX Account
Transfers 13,041 (13,041)
Total Cash in Bank 82,758 13,041 (38,764) 57,035
Debtors 398 398
Inventory 415 (415)
Creditors (400) (400)
83,173 13,041 (39,181) 57,033
----- End of picture text -----
-
- Restricted
10