## **WESSEX ROTARY CIO**
**ANNUAL REPORT &**
**FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2024**
## **WESSEX ROTARY CIO**
## **CONTENTS**
|**CONTENTS**||
|---|---|
||**PAGE**|
|CIO INFORMATION|1|
|TRUSTEES' REPORT|2-4|
|INDEPENDENT EXAMINER’S REPORT|5|
|STATEMENT OF FINANCIAL ACTIVITIES|6|
|STATEMENT OF FINANCIAL POSITION|7|
|NOTES AND ACCOUNTING POLICIES|8-10|
## **WESSEX ROTARY CIO**
## **CIO INFORMATION**
|**Registered number**
**Trustees**
**Registered Office**|G Phillips -
District Governor
retired 30thJune 2024
D Dunford -
District Governor
appointed 1stJuly 2024
D Dunford -
District Governor Elect
retired 30thJune 2024
R Burnett -
District Governor Elect
appointed 1stJuly 2024
S Parsons -
District Governor Nominee
appointed 1stJuly 2024
C Pelatt -
District Secretary
retired 1stJuly 2023
R Gonard -
District Secretary
appointed 1stJuly 2023
K Flynn -
District Treasurer
retired 1stJuly 2023
V Evered -
District Treasurer
appointed 2ndNovember 2023
1183094
148 Northmoor Way
Wareham
Dorset|G Phillips -
District Governor
retired 30thJune 2024
D Dunford -
District Governor
appointed 1stJuly 2024
D Dunford -
District Governor Elect
retired 30thJune 2024
R Burnett -
District Governor Elect
appointed 1stJuly 2024
S Parsons -
District Governor Nominee
appointed 1stJuly 2024
C Pelatt -
District Secretary
retired 1stJuly 2023
R Gonard -
District Secretary
appointed 1stJuly 2023
K Flynn -
District Treasurer
retired 1stJuly 2023
V Evered -
District Treasurer
appointed 2ndNovember 2023
1183094
148 Northmoor Way
Wareham
Dorset|
|---|---|---|
||BH20 4EU||
||United Kingdom||
|**Other names**
**Registration**|Wessex Rotary Charitable Incorporated Organisation
24th April 2019||
|**Bankers**|Barclays Bank Plc
Bournemouth Town 2
Leicester
Leicestershire LE87 2BB||
||United Kingdom||
|**Gift Aid**|Not recognised by HMRC for Gift Aid||
|**Independent**|S Ellingham (FCA)||
|**Examiner**|Fawcetts Chartered Accountants||
||Windover House||
||26 St Ann Street||
||Salisbury||
||Wiltshire SP1 2DR||
||United Kingdom||
1
## **WESSEX ROTARY CIO**
## **TRUSTEES’ REPORT**
The Trustees present their annual report and the financial statements of Wessex Rotary CIO ("CIO") for the year ended 30th June 2024.
## **GOVERNING DOCUMENT**
CIO was registered on 24th April 2019 by Rotary International District 1110. The objects of the CIO are: for the public benefit in Wessex, any other part of the United Kingdom or elsewhere in the world, to relieve the poor and needy and to further such other purposes which are exclusively charitable under the laws of England and Wales as the trustees shall think fit, in particular but not exclusively by working with the members of the Rotary Clubs in the Rotary International District 1110 ( "District") through conferences and similar.
## **STATEMENT OF PUBLIC BENEFIT**
The objects of the CIO are contained in the Governing Document above. The Trustees confirm that they referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the CIO's aims and objectives and in planning future activities and setting the policies for the year. The Trustees consider that the declared objectives above include the specific activities in:
a) Overseas aid, disaster and famine relief;
b) General charitable giving to charities and voluntary bodies; and
c) Help and benefit to children and young people.
## **ROTARY IN GENERAL**
The Rotary International District 1110 is composed of approximately 1,500 Rotarians in 61 Clubs and is one of 25 Districts within Great Britain and Ireland. Throughout the word there are about 1.2 million Rotarians in 35,000 Clubs in over 200 countries and geographic areas. As signified by the motto "Service Above Self" Rotary's main objective is service in the communities throughout the world.
## **RESERVES POLICY**
The Trustees continue to review the reserves policy annually. It remains the intention of the trustees, over time, to set aside sufficient free reserves so as to be able to meet and/or smooth out any unexpected spikes in charitable expenditure or income, so providing a cushion against unforeseen contingencies. However, this is subject to any particular requirements to allocate funds to specific projects.
## **INVESTMENT POWERS**
Under the Constitution the CIO has the power to make any investments that the Trustees see fit.
## **RISK MANAGEMENT**
The major risks to which CIO is exposed, as identified by the Trustees, have been reviewed and controls put in place to mitigate these risks.
## **GOING CONCERN**
The Trustees have a reasonable expectation that the CIO has adequate resources to continue in operational existence for the foreseeable future.
Accordingly, the Trustees continue to adopt the going concern basis in preparing their annual report and financial statements.
## **TRUSTEES AND THEIR INTERESTS**
The Trustees of the CIO and any changes during the year up to the date that these financial statements were signed are stated on page 1.
2
## **WESSEX ROTARY CIO**
## **TRUSTEES’ REPORT**
## **FINANCIAL RESULTS AND ACTIVITIES IN THE YEAR**
The work of the CIO is organised through a number of committees of Rotarians who recommend to the CIO’s Executive their proposed activities and funding. Proposals are considered by the CIO’s Executive and if adopted are put forward to the members of the CIO for agreement. Usually, the committee organising a fundraising activity is also held responsible for recommending the use of their funds so raised, and the CIO’s funds are therefore notionally attributed to the fundraising committees; Community, Youth, International Foundation, and Grants. The CIO’s funds are similarly named and organised. A Central fund holds the remaining unallocated funds.
Gross income for the year was £108,343 (2023: £168,853). £134,483 (2023: £127,354) was paid out for good causes.
During the year the charity undertook the following main projects:-
1) The “Rotary Shoe Box Appeal” collected 14,177 (2023: 18,779) shoe boxes filled with toys and presents and sent them to the following countries: Moldova, Montenegro, Romania and Ukraine. Total monies collected for 2023-24 campaign: £36,167 ( £33,347).
The surplus for the year amounted to £3,159 (2023 : deficit £915). The trustees continue to aim to hold a minimum of £5,000 in reserves at all times in order to fund further Shoebox costs in the new Rotary year.
2) The Rotary “Kids Out” scheme is a national Rotary event taking mentally and physically disabled children, together with children with behavioural difficulties, to Bournemouth’s Adventure World or Marwell Zoo for the day.
£11,200 was donated by the clubs to Rotary Kids Out and there is a balance of £10,314 to carry forward.
3) Young Carers involves activity weekends away for young people supporting their families at home.
4) Various youth activities are supported by the CIO directly through a youth contribution from each of the clubs throughout District 1110.
5) District Grants are funded by the Rotary Foundation, and are passed on to Clubs to support their charitable activities. Applications are made to a committee, which considers and approves the distribution. £21,878 was distributed in this way.
7) The Wessex CIO through the International Committee has helped support humanitarian work in Turkey and Syria and the Ukraine. The Children in Ukraine Appeal raised £10,960 of which £7,000 was distributed to those hardest hit by the war. The Ukraine Appeal distributed £5,535 in year of to purchase medical equipment and to aid refugees.The Turkey & Syria Appeal distributed £5,829 to those hit by the natural disasters in those areas. The District also played its part holding and distributing funds raised through national campaigns for projects in Libya, the Ukraine and general disasters.
3
## **WESSEX ROTARY CIO**
## **TRUSTEES’ REPORT**
## **TRUSTEES’ RESPONSIBILITIES STATEMENT**
The Trustees are required to prepare the financial statements for each financial period in accordance with generally accepted accounting principles, the governing document and the Statement of Recommended Practice, Accounting and Reporting by Charities and the regulations made under the Charities Act 2011 and 2022.
The financial statements of the CIO are required to give a true and fair view of the state of affairs of the CIO. In preparing these financial statements, the Trustees should:
- Select suitable accounting policies and then apply them consistently;
- Make judgements and estimates that are reasonable and prudent;
- State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the CIO will continue in business.
The Trustees are responsible for keeping accounting records which are sufficient to show and explain its transactions and are such as to disclose with reasonable accuracy at any time the financial position of the CIO and enable them to ensure that the financial statements prepared by the CIO comply with the requirements of the Law. They are also responsible for safeguarding the assets of the CIO and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Authorised for issue by the Board of Trustees on and signed on behalf of the Board of Trustees
D Dunford, Chairman District Governor
Dated:
4
## **WESSEX ROTARY CIO INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 30TH JUNE 2024**
## **RESPONSIBILITIES AND BASIS OF THE REPORT**
As the Trustees of the CIO you are responsible for the preparation of financial statements in accordance with the requirements of the Charities Act 2011 (the "act") and 2022 .
I report to the CIO Trustees on my examination of the annual report and the financial statements of Wessex Rotary CIO for the year ended 30th June 2024 carried out under Section 145 of the Act. In carrying out my examination I have followed all applicable directions given by the Charity Commission under Section 145(5) (B) of the Act.
## **INDEPENDENT EXAMINER'S STATEMENT**
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe the in any material respect:
1) accounting records were not kept in respect of the CIO as required by Section 130 of Act; or 2) the accounts do not accord with those records; or
3) the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I confirm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached.
S Ellingham (FCA) Fawcetts Chartered Accountants Windover House 26 St Ann Street Salisbury Wiltshire SP1 2DR United Kingdom
Dated: 5 March 2025
5
**WESSEX ROTARY CIO**
**Charity No 1183094**
## **STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING SUMMARY INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 30 JUNE 2024**
**----- Start of picture text -----**
Categories by activity Note Unrestricted Restricted Endowment Total funds Prior year
funds income funds funds
funds
£ £ £ £ £
INCOME
Donations and legacies 3 744 107,599 - 108,343 168,853
Charitable activities - - - - -
Other trading activities - - - - -
Investments - - - - -
Other - - - - -
744 107,599 0 108,343 168,853
EXPENDITURE
Raising funds - - - - -
Charitable activities 3 400 134,083 0 134,483 127,355
Separate material expense item - - - - -
Other - - - - -
400 134,083 0 134,483 127,355
Net income/(expenditure) before tax 344 -26,484 0 -26,140 41,498
Tax payable - - - - -
Net income/(expenditure) after tax before investment
gains/(losses) 344 -26,484 0 -26,140 41,498
Net gains/(losses) on investments - - - - -
Net income/(expenditure) 344 -26,484 0 -26,140 41,498
Extraordinary items - - - - -
Transfers between funds - - - - -
Gains and losses on revaluation of fixed assets for the
charity’s own use - - - - -
Other gains/(losses) - - - - -
NET MOVEMENT IN FUNDS 344 -26,484 0 -26,140 41,498
RECONCILIATION OF FUNDS
Total funds brought forward 9,207 73,966 0 83,173 41,675
Total funds carried forward 3 9,551 47,482 0 57,033 83,173
**----- End of picture text -----**
6
**WESSEX ROTARY CIO**
**Charity No 1183094**
## **STATEMENT OF FINANCIAL POSITION**
## **AS AT 30 JUNE 2024**
**----- Start of picture text -----**
Note Unrestricted Restricted Endowment Total this Total last
funds income funds year year
funds
£ £ £ £ £
FIXED ASSETS
- - - - -
Intangible assets
- - - - -
Tangible assets
- - - - -
Heritage assets
Investments - - - - -
- - - - -
CURRENT ASSETS
Stocks 2 - - - - 415
Debtors - 400 - 400 -
Cash at bank and in hand 3 9,551 47,482 - 57,033 82,758
Total current assets 9,551 47,882 - 57,433 83,173
CREDITORS: AMOUNTS FALLING DUE WITHIN
ONE YEAR
Other creditors -400 - -400 -
Net current assets/(liabilities) - -400 - -400 -
Total assets less current liabilities 9,551 47,482 - 57,033 83,173
CREDITORS: AMOUNTS FALLING DUE AFTER
ONE YEAR
Provisions for liabilities - - - - -
Total net assets or liabilities 9,551 47,482 - 57,033 83,173
FUNDS OF THE CHARITY
Endowment funds - - - -
Restricted income funds 3 - 47,482 - 47,482 73,966
Unrestricted funds 3 9,551 - - 9,551 9,207
Revaluation reserve - - - -
Fair value reserve - - -
Total funds 9,551 47,482 - 57,033 83,173
Approved by Trustees and signed on their behalf by:
Mrs D Dunford, District Governor Date
Mrs V Evered, District Treasurer Date
**----- End of picture text -----**
7
## **WESSEX ROTARY CIO NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2024**
## **1. Accounting policies**
## **Accounting convention**
These financial statements have been prepared in accordance with the Statement of Recommended Practice - Accounting and Reporting by Charities ( SORP 2020) and applicable UK Accounting standards.
The financial statements have been prepared under the historic cost convention.
## **2.2 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES**
The accounting policies set out below have been applied consistently during the year presented in these financial statements.
## **Donations**
Donations are recognised in the accounts for when they are received. Donations received for the general purposes of the charity are included as Unrestricted Funds; donations for activities restricted by the wishes of the donor/s are taken to Restricted Funds.
Analysis of movements for the year ended 30 June 2024 in Restricted and Unrestricted Funds is shown on the page 6.
## **Legacies**
Legacies are recognised once the charity has entitlement to the income and it is certain the income will be received.
## **Volunteers**
The value of services provided by volunteers is not incorporated into these accounts.
## **Shoeboxes**
To follow the guidance given by the Charity Commission the Trustees feel it is appropriate to place a value on the contents of the Shoeboxes donated. The Trustees have agreed the average value of £15 per Shoebox. The Trustees will review the average value of the Shoeboxes each year.
## **Resources expended**
Resources expended are accounted for on an accruals basis and include irrecoverable VAT.
|**2. Stock**
Inventory of goods for sale to raise funds for Polio|**2024**
**£**
-|**2023**
**£**
415|
|---|---|---|
8
## **WESSEX ROTARY CIO NOTES TO THE FINAN FOR THE YEAR ENDED 30 JUNE 2024**
## **Note 3. Analysis of Funds Movements**
**----- Start of picture text -----**
For the year ended 30.06.2024 Opening Income Costs Donations Other Closing
£ £ £ £ £ £
Community Kids Out * 9,500 11,200 (19,571) 9,184 10,314
Paulton's Park * 9,184 (9,184)
Other Grants *
Young Carers * (394) 3,400 (2,529) 477
Youth Young Musicians * (1,477) (931) 2,408
Young Chef * (2,350) (1,496) 3,846
Youth Speaks * (781) (746) 1,527
Young Writer * (46) 46
Young Photograph * 8 (70) 62
RYLA Course * 2,915 (6) 2,909
RYLA Contingency *
Junior Technology * (42) 42
Youth Levy 5,136 4,770 (1,924) (7,982)
Other 3,966 (709) (446) 2,811
International Shoeboxes * (915) 36,167 (32,597) 504 3,159
Children in Ukraine* 10,960 (7,000) 3,960
Ukraine * (5,535) 5,536 1
Turkey/Syria * (5,830) 5,830
Task Shelter * 4,138 4,138
Task Friend * 662 6,128 6,790
Task Camp * 200 5,256 5,456
Morrocco/Libya * 131 131
Moschun Village * 5,000 (18,041) 13,041
Disaster Fund * 42,491 8,397 (10,920) (39,928) 39
Friendship Boxes * 835 835
Foundation Polio * 1,175 3,150 (415) (3,850) 60
RI Grants * 5,553 22,728 (331) (21,547) 6,403
Total Restricted Funds 73,966 107,599 (66,895) (67,189) 47,482
Central Fund 9,207 744 (399) 9,551
Reserves
Total Unrestricted Funds 9,207 744 (399) 9,551
Total Funds 83,173 108,343 (66,895) (67,588) 57,033
Represented By:
Current Account 62,623 (51,467) 11,157
Savings Account 20,135 25,744 45,878
TorFX Account
Transfers 13,041 (13,041)
Total Cash in Bank 82,758 13,041 (38,764) 57,035
Debtors 398 398
Inventory 415 (415)
Creditors (400) (400)
83,173 13,041 (39,181) 57,033
**----- End of picture text -----**
* - Restricted
9
2024 FS Wessex Rotary CIO
## **WESSEX ROTARY CIO NOTES TO THE FINAN FOR THE YEAR ENDED 30 JUNE 2024**
## **Note 3. Analysis of Funds Movements (continued)**
**----- Start of picture text -----**
For the year ended 30.06.2023 Opening Income Costs Donations Other Closing
£ £ £ £ £ £
Community Kids Out * 3,943 11,100 (10,788) 5,245 9,500
Paulton's Park * 14,429 (5,245) 9,184
Other Grants *
Young Carers * 2,883 1,600 (4,877) (394)
Youth Young Musicians * (678) (799) (1,477)
Young Chef * (617) 46 (1,778) (2,350)
Youth Speaks * (352) (430) (781)
Young Writer * (46) (46)
Young Photograph * 83 (75) 8
RYLA * 4,322 (1,407) 2,915
Junior Technology *
Youth Levy 5,136 5,136
Other 3,966 3,966
International Shoeboxes * (4,187) 33,347 (30,074) (915)
Gift of Sight *
Disaster Fund * 5,536 86,825 (49,870) 42,491
Other
Foundation Polio * 1,175 1,175
RI Grants * 3,268 29,540 (27,254) 5,554
Total Restricted Funds 32,550 168,769 (50,228) (77,124) 73,966
Central Fund 10,045 84 (2) (920) 9,207
Reserves (920) 920
Total Unrestricted Funds 9,125 84 (2) 9,207
41,675 168,853 (50,230) (77,124) 83,173
Represented By:
Current Account 21,209 41,414 62,623
Savings Account 20,051 84 20,135
Transfers
Total Cash in Bank 41,260 41,499 82,758
Debtors
Inventory 415 415
Creditors
41,675 41,499 83,173
**----- End of picture text -----**
* - Restricted
10
2024 FS Wessex Rotary CIO