## **Trustees’ Annual Report for the period**
**From 1[st] November 2023 to 31[st] October 2024 Charity name: Chatterley Whitfield Friends CIO**
**Charity registration number: 1183093**
## **Objectives and Activities**
||||
|---|---|---|
||SORP reference||
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the Charitable Incorporated
Organisation (CIO) is to advance the
education of the public in the history of
mining at the former Chatterley Whitfield
colliery by the demonstration of mining
methods and the exhibition of machinery
and ancillary matters connected with mining
transportation social conditions and
industrial archaeology and in such other
ways as the trustees consider appropriate.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and 1.19|Cataloguing, preserving, renovating,
erecting, digitising and displaying artefacts,
documents, photographs, maps and plans
linked to the mining industry and the
community.
Constructing memorials to colliers who lost
their lives at Chatterley Whitfield, in the
north Staffordshire coalfield and at war.
Maintaining a mining heritage centre with
displays and exhibitions, for research,
projects and meetings, and as a drop-in
centre for social activity, memories and oral
history.
Providing tours and information about
Chatterley Whitfield on Heritage Open
Days, other open days and for parties from
schools, colleges and community
associations.
Liaising with Stoke-on-Trent City Council
(the owners of the site) and other
organisations, including Historic England, to
preserve the several listed buildings and
scheduled ancient monuments on site.|
||||
|---|---|---|
|||Applying for grant funding to maintain,
enhance and develop the Chatterley
Whitfield Friends heritage centre and other
buildings and site assets.
Cultivating a social media presence to
inform the wider public about Chatterley
Whitfield.
Supporting the security of the complex and,
with the aid of a local college, keeping in
check the overgrowth of vegetation.
Producing an on-going photographic record
of Chatterley Whitfield to monitor the state
of the buildings.
Liaising with Historic England, the local
M.P., and the site owners progress on the
council adopted Vision document, setting
out opportunities for the re-use and
re-purposing of Chatterley Whitfield.
Providing volunteering opportunities for
community members.
Obtaining a grants to develop Building 30, a
building full of mining artefacts which can be
accessed by the public.
Progressing a 25 year lease off Stoke on
Trent City Council for the Heritage Centre,
Remembrance Garden and building 30.
Engaged in the Chatterley Whitfield -
Heritage Crime Risk Assessment - Review
and Planning. A multi agency approach
looking at the security of the site and
protecting it's artefacts.
Progressing with the application to become
an Accredited Museum.
Working with the 20th society with a country
wide project on Pit Head Baths.
Liaising with a newly appointed council
consultant - Recovering artefacts from the
site which are at risk,|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|In planning the activities for the period the
trustees reviewed and incorporated Charity
Commission guidance on public benefit.|
## **Achievements and Performance**
||||
|---|---|---|
|Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|We have been able to maintain our members
of Chatterley Whitfield Friends at over 350
supporting members. Also seen an increase
in the activity on our social media sites, such
as Facebook
The 2024 we took a risk and reduced the
number of tours on the HODs. This resulted
in a more relaxed atmosphere giving hr the
tour guides more time with the visitors. We
also attracted more members and donations
were up. The monthly and open days were
all fully booked and there was a waiting list,
showing the continuing interest that remains
in the former colliery both locally and further
afield.
We had a few issues with the council over
access to the main site, but this was resolved
by the summer.
The well established working parties on
Thursday and Saturday mornings have
attracted more active members and the
Heritage Centre and Remembrance Garden
has become established as well frequented
social meeting places. Visits without
appointment (the main colliery site itself is
usually cordoned off due to potential
“pitfalls”) are still being conducted.
We were also available by appointment at
suitably convenient times to guide tours
around the colliery site itself for individuals,
schools, academics, community groups.
We have also liaised with the Fire Service
who have used the site to conduct exercises.
We continued to develop the Remembrance
Garden (with additional seating for reflection
and flower and herb beds) including the
miners epitaph and memorials
commemorating the 1881 disaster at
Chatterley Whitfield and a World War
memorial. A new memorial is been
developed to honour the Bevin Boys, This is
expected to be completed by the Spring
2025.
We continue to host filming by a local film
production company as well as undertaking
interviews for local television, radio and the
press.
In the summer we hosted the The London
Plein Air Group. Artists from London who
spent a whole day on site.
Also hosted a local drama based video
company, who's production has received|
world wide awards. We further developed bay 2 in building 30, giving visitors a better understanding of the coal industry. The display of large mining artefacts supplement the outside demonstration tub rail network adjacent to the memorial compound and additional Dint Header showing visitors how work was done and coal moved in the mine. We continue to maintain and enhance our presence on Facebook, Instagram, X, LinkedIn and YouTube which, together with our website, informs and acquaints the public and community about what is happening and opportunities at Chatterley Whitfield We have maintained our contacts with other universities, colleges and schools, who are undertaking a variety of projects, including architecture, marketing, media, history and others, to show them the site and inform them of its past, present and future potential. We continue to look for grants for Building 30 with a view to bringing it back to its former glory. Unfortunately, we are experiencing and continually deal with (as best we can) vandalism and trespass on site which is damaging irreplaceable heritage; this involves patrolling the site, mending and replacing fencing and liaising with the council and the police. The Lamp House and Hesketh building been targeted this year. The result of the damage caused in the Lamp House, we can no longer allow access by the public and are taking steps the save it's contents. The council have not been very proactive. The Vision document for Chatterley Whitfield, commissioned by Historic England, has now been adopted by the City Council. No progress on it We are still digitising the several thousand photographs and documents and are in the process of digitising several thousand maps and plans, which are held at Chatterley Whitfield, with the intention of cataloguing them on our website (with excerpts on Facebook and Instagram) and making the collections available, subject to copyright, to researchers, both amateur and professional. We have been visited by the commissioners from Historic England, several Tv Companies.
We held an outdoor remembrance service as part of our AGM in November, to remember with gratitude and indebtedness all those colleagues who lost their lives serving King and Queen in armed conflict.
We have co-operated with other universities, colleges and schools, who are undertaking a variety of projects, including architecture, marketing, media, history and others, to show them the site and inform them of its past, present and future potential.
We are continually grateful for those items which are donated to us by members of the mining community public and others, local organisations and private companies as well as the considerable help given by local, regional and national authorities.
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
||||
|---|---|---|
||SORP reference||
|Policy on grant making|Para 1.38||
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38|All the members of Chatterley Whitfield
Friends are volunteers who freely give their
time, experience and expertise to benefit
the charity and the local community. The
charity relies upon their dedication, passion
and enthusiasm to preserve the Chatterley
Whitfield colliery and memories of miners
and mining communities.|
|Other|||
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
||||
|---|---|---|
|Achievements against
objectives set|Para 1.41||
|Performance of fundraising
activities against objectives
set|Para 1.41|Two grants were successful, one for work on
Building 30 and one for the lease application,|
|Investment performance
against objectives|Para 1.41||
|Other||One negative period during 2022 was we had
a burglary where a number of invaluable
artefacts, maps and mining equipment was
stolen. Offenders were identified and we are
awaiting the realist of any action taken
against them. Still not gone to court|
## **Financial Review**
|**inancial Review**|||
|---|---|---|
||||
|Review of the charity’s
financial position at the end of
the period|Para 1.21|At the end of the period the CIO held
£16,926.38 in non restricted funds, an
increase of £1,380.43 over the preceding
accounting year end, the increase mainly
being made up of membership fees,
donations and funding.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The main sources of unrestricted income are
membership fees and donations. These can
fluctuate from year to year, as can monthly
outgoings. We aim to have a minimum of
the approximate equivalent of six months
reserves based on the expenditure figures
from the accounting year.|
|Amount of reserves held|Para 1.22|£1000|
|Reasons for holding zero
reserves|Para 1.22|**-**|
|Details of fund materially in
deficit|Para 1.24|**-**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**-**|
**Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Funds derive from membership fees,
donations and grants.|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
||||
|---|---|---|
|Description of charity’s trusts:|||
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution.|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation.|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled to
appoint one or more trustees|Para 1.25|Officers of the charity are elected / re-elected
at the AGM (or at a general meeting). There
is a maximum of 11 and a minimum of 5
trustees. The constitution states that five
positions (chair, deputy chair, secretary,
treasurer, membership secretary)
automatically become trustees. There are in
addition up to 4 trustees elected by the
membership at the AGM or general meeting
(nominations for election may be made by
any member) and, also, up to 2 trustees can
be co-opted by the membership of the CIO.
Membership is open to any member of the
public for a small fee.|
**Additional information (optional)** You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees Para 1.51
The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
## **Reference and Administrative details**
|||
|---|---|
|Charity name|Chatterley Whitfield Friends CIO|
|Other name the charity uses|-|
|Registered charity number|1183093|
|Charity’s principal address|Unit 29b Enterprise Centre,
Chatterley Whitfield,
Biddulph Road,
Stoke-on-Trent.
ST6 8UW|
## **Names of the charity trustees who manage the charity**
||**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**|
|---|---|---|---|---|
|**1**|Nigel Bowers BEM|Chair|||
|**2**|Vacant|Secretary|||
|**3**|Isabel Newsome|Treasurer|||
|**4**|Daniel Bowers|Membership|||
|**5**|Sharon Bowers|Elected|||
|**6**|Henry McDonald|Elected|||
|**7**|Alistair Lias|Elected|||
|**8**|Ann James|Elected|||
|**9**|Graham Unwin|Elected|||
|**10**|Martin Challinor|Co-opted|||
|**11**|Adrian Cartlidge|Co-opted|||
Corporate trustees – names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
**Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees**
||||
|---|---|---|
|**Signature(s)**
**Full**
**name(s)**
**Position (eg**
**Secretary,**
**Chair, etc)**
**Date**|||
||Nigel Thomas Bowers BEM|Isabel Jane Newsome|
||Chair|Treasurer|
||3rdJanuary 2025|3rdJanuary 2025|
Chatterley Whitfield Friends CIO - Accounts for the year ending 31 October 2024 (Receipts and Payments Format) RECEIPTS AND PAYMENTS ACCOUNT 1 November 2023 to 31 October 2024
||||||||||Lottery|Staffs|||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||Grant 1|Grant 2|Memorial|Lidice||Postcode|Arnold|Community|Police - Hi|||
||General Fund|Digitisation|Improvements|Project|Project|Building 30|Lottery Grant|Clark Grant|Grant|Viz Jackets|Total|Last year|
||||||||||||01/11/23 -|01/11/22 -|
||2023 - 2024||||||||||31/10/24|31/10/23|
|Receipts :|||||||||||||
|Membership|£1 600 81||||||||||1600 81|£1 520 15|
|Donations|£1 571 57||||||||||£1 571 57|£3 023 57|
|Merchandise Donations|£12 00||||||||||£12 00|£116 40|
|Room Hire|£50 00||||||||||£50 00|£0 00|
|Grants|||||||||||£0 00|£94 19|
|Heritage Open Days Donations|£1 035 07||||||||||£1 035 07|£384 00|
|Heritage Open Days Membership|£260 00||||||||||£260 00|£311 72|
|Heritage Open Days Food Sales|||||||||||£0 00|£36 50|
|Council Ward Funding|£1 000 00||||||||||£1 000 00|£500 00|
|Historic England Grant Donation||||||2 944 00|||||£2 944 00|£38 632 00|
|Refunds|£92 99||||||||||£92 99|£37 98|
|TOTAL RECEIPTS|£5 622 44|£0 00|£0 00|£0 00|£0 00|2 944 00|£0 00|£0 00|£0 00|£0 00|£8 566 44|£44 656 51|
|Payments :|||||||||||||
|Grants||£41 83|£950 29|||14 49|||||£1 006 61|£39 785 04|
|Memorial Project||||£45 84|||||||£45 84|£744 81|
|Displays|£737 16||||||||||£737 16|£182 14|
|Insurance|£442 48||||||||||£442 48|£508 40|
|Merchandise|£0 00||||||||||£0 00|£0 00|
|Health & Safety|£179 40||||||||||£179 40|£393 61|
|Stationery|£75 58||||||||||£75 58|£241 25|
|Fixtures & Fittings|£199 99||||||||||£199 99|£202 15|
|Cleaning & Refreshments|£346 97||||||||||£346 97|£190 22|
|Repairs & Maintenance|£286 13||||||||||£286 13|£316 10|
|Furniture|£262 95||||||||||£262 95|£0 00|
|Subscriptions|£72 98||||||||||£72 98|£123 00|
|Outdoor Amenities|£310 00||||||||||£310 00|£0 00|
|Miscellaneous|£38 00||||||||||£38 00|£72 87|
|Security|£267 05||||||||||£267 05|£157 98|
|Donations|£49 99||||||||||£49 99|£0 00|
|Digitalisation|£776 38||||||||||£776 38|£0 00|
|Room Hire|£50 00||||||||||£50 00|£0 00|
|Internet|£144 00||||||||||£144 00|£84 00|
|TOTAL PAYMENTS|£4 239 06|£41 83|£950 29|£45 84|£0 00|14 49|£0 00|£0 00|£0 00|£0 00|£5 291 51|£43 001 57|
|NET RECEIPTS LESS PAYMENTS|£1 383 38|-£41 83|-£950 29|-£45 84|£0 00|2 929 51|£0 00|£0 00|£0 00|£0 00|£3 274 93|£1 654 94|
|Transfer Between Funds
CIO to Arnold Clark Grant
-£2 95
£2 95
Lidice Project to Memorial Project
£6 06
-£6 06
Cash funds last year end
£15 545 95
£41 83
£4 490 98
£542 02
£6 06
1 213 94
£3 584 00
-£2 95
£866 22
£94 19|#########|£24 727 30|
|---|---|---|
|CASH FUNDS THIS YEAR END
£16 926 38
£0 00
£3 540 69
£502 24
£0 00
4 143 45
£3 584 00
£0 00
£866 22
£94 19|#########|£26 382 24|
|MONETARY ASSETS
Business Account - Lloyds Bank
REPRESENTED BY FUNDS
General Fund
Grant 1 (Digitisation)
Grant 2 (Improvements)
Memorial Project
Arnold Clark Grant
Lottery Community Fund
Lidice Project
Building 30
Postcode Lottery
Staffs Police Hi Viz Jackets
Total
NON-MONETARY ASSETS
Information Technology Equipment
Audio Visual Equipment
Security Equipment
Office Equipment, Furniture & Fittings
Artefacts
Total
LIABILITIES
Debtors
Creditors Due Within One Year
Total|This Year|Last year|
||#########|£26 382 24|
||This Year
#########
0 00
3 540 69
502 24
0 00
866 22
0 00
4 143 45
3 584 00
94 19|Last Year
£15 545 95
£41 83
£4 490 98
£542 02
-£2 95
£866 22
£6 06
£1 213 94
£3 584 00
£94 19|
||**#########**|**£26 382 24**|
||This Year
£1 786 44
£678 18
£825 35
£1 106 12
#########|Last Year
£2 178 58
£827 05
£680 91
£784 37
£14 750 00|
||#########|£19 220 91|
||This Year
£0 00
£0 00||
|||Last Year
0 00
0 00|
||£0 00|0 00|
These accounts were approved by the trustees on the xx NOV 2024 and signed on their behalf by :
|Nigel Bowers|Isabel Newsome|
|---|---|
|Chair|Treasurer|
## Notes to the accounts:
1. These accounts are prepared on a receipts and payments basis with all revenue and expenses shown on a cash basis. Non-monetary assets and liabilities are shown as estimates of the value at the end of the year.
## 2. The CIO has ten funds, one unrestricted funds (general fund) and nine restricted funds.
The restricted funds are :
## **Stoke on Trent City Council Community Investment Fund grant awarded 2017 £9,835.00 (Grant 1).**
This grant is to purchase equipment to digitise the archive collections in the custody of Chatterley Whitfield Friends. This fund information will now be archived.
## **Stoke on Trent City Council Community Investment Fund grant awarded 2018 £17,520.00 (Grant 2).**
This grant is to undertake improvements to Chatterley Whitfield Friends Heritage Centre, including insulation, electrics, heating and security.
## **Memorial Project Fund**
Chatterley Whitfield Friends are constructing memorials in commemoration of North Staffordshire miners who have lost their lives in the collieries or in war.
## **Building 30 Project Fund**
This fund is for the repairs and upkeep of an additional building to display artefacts for the interest and education of visitors.
## **Postcode Lottery Grant awarded 2021**
This grant is to improve the roof of the Chatterley Whitfield Friends Heritage Centre.
## **Lidice Project**
Chatterley Whitfield Friends have constructed a memorial to the lives lost in the Lidice atrocity. This fund information will now be archived.
## **Arnold Clark Grant**
This grant is for the displays and banners at Chatterley Whitfield. This fund information will now be archived.
## **Lottery Community Fund**
This grant is for the pavers (£1000), Sports Gates (£750) and Lidice Trellis (£200)
## **Staffs Police Hi Viz Jacket Grant**
This grant is to purchase high visibility jackets for visiting children.
3. No depreciation is assumed for artefacts.
4. The CIO has no outstanding guarantees to third parties nor any debts secured on the assets of the CIO.
5. No remuneration was paid to any trustee or members. No expenses were paid to trustees or members.