## **Trustees’ Annual Report for the period** **From 1[st] November 2022 To 31[st] October 2023 Charity name: Chatterley Whitfield Friends CIO** **Charity registration number: 1183093** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the Charitable Incorporated
Organisation (CIO) is to advance the
education of the public in the history of
mining at the former Chatterley Whitfield
colliery by the demonstration of mining
methods and the exhibition of machinery
and ancillary matters connected with mining
transportation social conditions and
industrial archaeology and in such other
ways as the trustees consider appropriate.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and 1.19|Cataloguing, preserving, renovating,
erecting, digitising and displaying artefacts,
documents, photographs, maps and plans
linked to the mining industry and the
community.
Constructing the Lidice memorial to
residents who lost their lives during world
war two.
Maintaining a mining heritage centre with
displays and exhibitions, for research,
projects and meetings, and as a drop-in
centre for social activity, memories and oral
history.
Providing tours and information about
Chatterley Whitfield on Heritage Open Days,
other open days and for parties from
schools, colleges and community
associations.
Liaising with Stoke-on-Trent City Council
(the owners of the site) and other
organisations, including Historic England, to
preserve the several listed buildings and
scheduled ancient monuments on site.| |||Applying for grant funding to maintain,
enhance and develop the Chatterley
Whitfield Friends heritage centre and other
buildings and site assets.
Cultivating a social media presence to
inform the wider public about Chatterley
Whitfield.
Supporting the security of the complex.
Producing an on-going photographic record
of Chatterley Whitfield to monitor the state
of the buildings.
Liaising with Historic England, the local
M.P., the site owners and appointed
architects (Feilden Clegg Bradley Studios)
to produce a Vision document (Now
Adopted) setting out opportunities for the
re-use and re-purposing of Chatterley
Whitfield.
Providing volunteering opportunities for
community members.
Opening a new building to display large
mining artefacts recovered from the
Underground Experience circa 2006| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|In planning the activities for the period the
trustees reviewed and incorporated Charity
Commission guidance on public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment |Contribution made by
volunteers|Para 1.38|All the members of Chatterley Whitfield
Friends are volunteers who freely give their
time, experience and expertise to benefit
the charity and the local community. The
charity relies upon their dedication, passion
and enthusiasm to preserve the Chatterley
Whitfield colliery and memories of miners
and mining communities.| |---|---|---| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The number of Chatterley Whitfield Friends
now stands at over 390 supporting
members,
We restricted our monthly sites visits due to
activity to open the new building.
The 2023 HODs and open days were all fully
booked and there was a waiting list, showing
the continuing interest that remains in the
former colliery both locally and further afield.
In 2023 we were able to maintain our
opening hours at our heritage centre (with
working parties on Thursday and Saturday
mornings) so that more people were able to
visit without appointment (the main colliery
site itself is usually cordoned off due to
potential “pitfalls”).
We were also available by appointment at
suitably convenient times to guide tours
around the colliery site itself for individuals
and community groups. We have also
hosted more school visits.
In August we officially opened our new
display building and were joined by
representatives from Historic England,
National Lottery and the Arts Council.
We continued to develop the memorial
garden (with seating for reflection and flower
and herb beds) including the miners epitaph
and memorials commemorating the 1881
disaster at Chatterley Whitfield a World War
memorial and memorial to Lidice.| We have maintained co-operatation with the local Keele University on two projects - “Decommissioning the 20[th] Century” and “Planning Creativity”. The former concerned with how major industrial sites are decommissioned and the latter regarding how communities can participate in the planning process. This has lead to Keele University offering placements for academic students. We have co-operated with other universities, colleges and schools, who are undertaking a variety of projects, including architecture, marketing, media, history and others, to show them the site and inform them of its past, present and future potential. We held an outdoor remembrance service in November, to remember with gratitude and indebtedness all those colleagues who lost their lives fighting for their country in all armed conflicts. We have continued development of an outside demonstrator tub rail network and adjacent to the memorial compound showing visitors how work was done and coal moved in the mine. Which now includes a Dint Header. We have also managed to recover large artefacts from the site including man riders and a cage, which are now on display in our new outdoor compound . We continue to maintain and enhance our presence on Facebook, Instagram, Twitter now X, LinkedIn and YouTube which, together with our website, informs and acquaints the public and community about what is happening at Chatterley Whitfield. We have also been working with Historic England with a view to establishing Heritage Watch. This has been as a result of the burglary in 2022. We have obtained funding during the year to enhance the amenity and security of the heritage centre for members and visitors. Unfortunately, we have experienced and continually deal with (as best we can) vandalism and trespass on site which is damaging irreplaceable heritage; this involves patrolling the site, mending and replacing fencing and liaising with the council and the police. We have had thefts from the site and are liaising with the Council to get access to buildings, which have been vandalised with a view to recovering artefacts. This has not been and straight forward process. We continue to digitise several thousand photographs and documents and are in the process of digitising several thousand maps and plans, which are held at Chatterley Whitfield, with the intention of cataloguing them on our website (with excerpts on Facebook and Instagram) and making the collections available, subject to copyright, to researchers, both amateur and professional. We are now working with Staffordshire County Council and liaising with the county archivists. We are continually grateful for those items which are donated to us by members of the mining community public and others, local uses for the former colliery, organisations and private companies as well as the considerable help given by local, regional and national authorities. ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| Other ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|At the end of the period the CIO held
£15.545.95 in non restricted funds, an
increase of approximately £1,350 over the
preceding accounting year end, the
increase mainly being made up of
membership fees, donations and funding.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The main sources of unrestricted income
are membership fees and donations.
These can fluctuate from year to year, as
can monthly outgoings. We aim to have a
minimum of the approximate equivalent of
six months reserves based on the
expenditure figures from the accounting
year.| |Amount of reserves held|Para 1.22|£1000| |Reasons for holding zero
reserves|Para 1.22|**-**| |Details of fund materially in
deficit|Para 1.24|**-**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**-**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Funds derive from membership fees,
donations and grants.
A grant of £38,632 was from Historic England
so access could be gained to the new display
building.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| Other ## **Structure, Governance and Management** |Description of charity’s trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled to
appoint one or more trustees|
Para 1.25|Officers of the charity are elected / re-elected
at the AGM (or at a general meeting). There
is a maximum of 11 and a minimum of 5
trustees. The constitution states that five
positions (chair, deputy chair, secretary,
treasurer, membership secretary)
automatically become trustees. There are in
addition up to 4 trustees elected by the
membership at the AGM or general meeting
(nominations for election may be made by
any member) and, also, up to 2 trustees can
be co-opted by the membership of the CIO.
Membership is open to any member of the
public for a small fee.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| Other ## **Reference and Administrative details** |Charity name|Chatterley Whitfield Friends CIO| |---|---| |Other name the charity uses|-| |Registered charity number|1183093| |Charity’s principal address|Unit 29b Enterprise Centre,
Chatterley Whitfield,
Biddulph Road,
Stoke-on-Trent.
ST6 8UW| ||| Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** **Funds held as custodian trustees on behalf of** **Names of the charity trustees who manage the charity** |||**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| |---|---|---|---|---|---| ||1
2
3
4
5
6
7
8
9
10
11
19
20|Nigel Bowers|Chair||| |||Mark O’Grady|Deputy Chair||| |||Daniel Bowers|Secretary||| |||Isabel Newsome|Treasurer||| |||Daniel Bowers|Membership||| |||Graham Unwin|Elected||| |||Henry
McDonald|Elected||| |||Alistair Lias|Elected||| |||Ann James|Elected||| ||||Co-opted||| ||||Co-opted||| ||||||| ||||||| ## **others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional info** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Signature
Full name Nigel Thomas Bowers BEM Isabel Jane Newsome
Position Chair Treasurer
Secretary, Ch
e
D 01 December 2023 01 December 2023
**----- End of picture text -----**
Chatterley Whitfield Friends CIO - Accounts for the year ending 31 October 2023 (Receipts and Payments Format) RECEIPTS AND PAYMENTS ACCOUNT 1 November 2022 to 31 October 2023 |||||||||||Lottery|Staffs||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||Grant 1|Grant 2|Memorial||||Postcode|Arnold|Community|Police - Hi||| ||General Fund|Digitisation|Improvements|Project|Lidice Project|Petty Cash|Building 30|Lottery Grant|Clark Grant|Grant|Viz Jackets|Total|Last year| ||||||||||||||01/11/21 -| ||2022 - 2023||||||||||||31/10/22| |Receipts :|||||||||||||| |Membership|£1,520.15|||||||||||£1,520.15|£1,726.35| |Donations|£1,215.57|||£478.00|£330.00||£1,000.00|||||£3,023.57|£2,042.37| |Merchandise Donations|£116.40|||||||||||£116.40|£60.00| |Grants|||||||||||£94.19|£94.19|£2,700.00| |Heritage Open Days Donations|£384.00|||||||||||£384.00|£613.00| |Heritage Open Days Membership|£311.72|||||||||||£311.72|£95.00| |Heritage Open Days Food Sales|£36.50|||||||||||£36.50|£228.00| |Council Ward Funding|||||||£500.00|||||£500.00|£500.00| |Historic England Grant Donation|||||||£38,632.00|||||£38,632.00|£0.00| |Refunds||||£37.98||||||||£37.98|£75.31| |TOTAL RECEIPTS|£3,584.34|£0.00|£0.00|£515.98|£330.00|£0.00|£40,132.00|£0.00|£0.00|£0.00|£94.19|£44,656.51|£8,040.03| |Payments :|||||||||||||| |Grants||£118.49|||||£38,681.53||£101.24|£883.78||£39,785.04|£21,650.77| |Memorial Project||||£420.87|£323.94|||||||£744.81|£930.65| |Displays|£182.14|||||||||||£182.14|£404.99| |Insurance|£508.40|||||||||||£508.40|£443.67| |Merchandise|£0.00|||||||||||£0.00|£63.84| |Health & Safety|£393.61|||||||||||£393.61|£39.48| |Stationery|£241.25|||||||||||£241.25|£281.30| |Fixtures & Fittings|||||||£202.15|||||£202.15|£0.00| |Cleaning & Refreshments|£190.22|||||||||||£190.22|£254.22| |Repairs & Maintenance|£281.72||||||£34.38|||||£316.10|£62.00| |Furniture|£0.00|||||||||||£0.00|£40.00| |Subscriptions|£123.00|||||||||||£123.00|£60.00| |Outdoor Amenities|£0.00|||||||||||£0.00|£295.16| |Miscellaneous|£72.87|||||||||||£72.87|£73.90| |Security|£157.98|||||||||||£157.98|£0.00| |Donations|£0.00|||||||||||£0.00|£49.89| |Internet|£84.00|||||||||||£84.00|£0.00| |TOTAL PAYMENTS|£2,235.19|£118.49|£0.00|£420.87|£323.94|0.00|£38,918.06|£0.00|£101.24|£883.78|£0.00|£43,001.57|£24,649.87| |NET RECEIPTS LESS PAYMENTS|£1,349.15|-£118.49|£0.00|£95.11|£6.06|0.00|£1,213.94|£0.00|-£101.24|-£883.78|£94.19|£1,654.94|-£16,609.84| |Transfer Between Funds|||||||||||||| |Petty cash to General Fund|£0.86|||||-0.86|||||||| |Lidice Project to Memorial Project||||£191.45|-£191.45||||||||| |Cash funds last year end|£14,195.94|£160.32|£4,490.98|£255.46|£191.45|0.86|£0.00|£3,584.00|£98.29|£1,750.00|£0.00|£24,727.30|£41,337.14| |CASH FUNDS THIS YEAR END
£15,545.95
£41.83
£4,490.98
£542.02
£6.06
0.00
£1,213.94
£3,584.00
-£2.95
£866.22
£94.19|£26,382.24|£24,727.30| |---|---|---| |MONETARY ASSETS
Business Account - Lloyds Bank
Petty Cash
Total
REPRESENTED BY FUNDS
General Fund
Petty Cash
Grant 1 (Digitisation)
Grant 2 (Improvements)
Memorial Project
Arnold Clark Grant
Lottery Community Fund
Lidice Project
Building 30
Postcode Lottery
Staffs Police Hi Viz Jackets
Total
NON-MONETARY ASSETS
Information Technology Equipment
Audio Visual Equipment
Security Equipment
Office Equipment, Furniture & Fittings
Artefacts
Total
LIABILITIES
Debtors
Creditors Due Within One Year
Total|This Year
Last year
£26,382.24
24,726.44
£0.00
0.86|| ||£26,382.24|24,727.30| ||This Year
Last Year
£15,545.95
14,195.94
£0.00
0.86
£41.83
160.32
£4,490.98
4,490.98
£542.02
255.46
-£2.95
98.29
£866.22
1,750.00
£6.06
191.45
£1,213.94
0.00
£3,584.00
3,584.00
£94.19
0.00|| ||**£26,382.24**|**24,727.30**| ||This Year
Last Year
£2,178.58
2,656.80
£827.05
1,008.60
£680.91
672.40
£784.37
754.40
£14,750.00
12,750.00|| ||£19,220.91|17,842.20| ||This Year
Last Year
£0.00
0.00
£0.00
0.00|| ||£0.00
0.00|| These accounts were approved by the trustees on the 4th NOV 2023 and signed on their behalf by : |Nigel Bowers|Isabel Newsome| |---|---| |Chair|Treasurer| ## Notes to the accounts: 1. These accounts are prepared on a receipts and payments basis with all revenue and expenses shown on a cash basis. Non-monetary assets and liabilities are shown as estimates of the value at the end of the year. 2. The CIO has eleven funds, two unrestricted funds (a general fund and petty cash fund) and nine restricted funds. The restricted funds are : Stoke on Trent City Council Community Investment Fund grant awarded 2017 £9,835.00 (Grant 1). This grant is to purchase equipment to digitise the archive collections in the custody of Chatterley Whitfield Friends. Stoke on Trent City Council Community Investment Fund grant awarded 2018 £17,520.00 (Grant 2). This grant is to undertake improvements to Chatterley Whitfield Friends Heritage Centre, including insulation, electrics, heating and security. ## Memorial Project Fund Chatterley Whitfield Friends are constructing memorials in commemoration of North Staffordshire miners who have lost their lives in the collieries or in war. ## Building 30 Project Fund This fund is for the repairs and upkeep of an additional building to display artefacts for the interest and education of visitors. ## Postcode Lottery Grant awarded 2021 This grant is to improve the roof of the Chatterley Whitfield Friends Heritage Centre. ## Lidice Project Chatterley Whitfield Friends are constructing a memorial to the lives lost in the Lidice atrocity. ## Arnold Clark Grant This grant is for the displays and banners at Chatterley Whitfield ## Lottery Community Fund This grant is for the pavers (£1000), Sports Gates (£750) and Lidice Trellis (£200) ## Staffs Police Hi Viz Jacket Grant This grant is to purchase high visibility jackets for visiting children. 3. No depreciation is assumed for artefacts. The increase this year is from a donation of a personal collection. 4. The CIO has no outstanding guarantees to third parties nor any debts secured on the assets of the CIO. 5. No remuneration was paid to any trustee or members. No expenses were paid to trustees or members. Date 28 November 2023 Chatterley Whitfield Friends CIO Building 29B Chatterley Whitfield Site Whitfield Road Stoke on Trent ST6 8UW Community Development Team Floor 4 Civic Centre Glebe Street Stoke-on-Trent ST4 1HH Dear Chatterley Whitfield Friends CIO, I am writing to confirm that on 28 November 2023 I completed an examination of your financial accounts for your financial year ending on 31 October 2023. It is my opinion that the accounts for this period are in excellent order and I did not notice any areas for concern. If you have any queries regarding this matter, please contact me using the details given below. Yours sincerely, Kevin Hawkins Community Development Coordinator, Community Development Team Email: kevin.hawkins@stoke.gov.uk Contact number: 01782 233265 Please tell us if you need this letter in an alternative format **contacting the council: Telephone:** 01782 23 4234 **Text:** 07786 200 700 **Email:** Enquiries@stoke.gov.uk **stoke.gov.uk**