CHARITY COMMISSION FOR ENGLAND ANO WALES Trustees, Annual Report for the period From 1st November 2021 To 318t October 2022 Charity name: Chatterley Whiffield Friends CIO Charity registration number: 1183093 Objectives and Activities SORP referBrKe Summary of the purposes of Parn 1.17 the thanly as set out in rts governing document The object of the Charitable Incorporated Organisation (CIO) is to advance the education of the public in the history of mining at the fomier Chatterley lthiffield colliery by the demonstration of mining methods and the exhibition of machinery and ancillary matters connected with mining transportalion social condrtions and industrial archaeology and in such other ways as the trustees consider appropriate. Summary of the main activities in relation to those I purposes for the public benefit, in particular, the activities, projects or 8eThices identified in the , accounts. Pars 1.17 arvj 1.19 Cataloguing, preseNing, renovating, erecting. digitising and displaying artefacts, documents, photographs. maps and plans linked to the mining industry and the ommunity. I Constru¢ting memorials to colliers who lost their lives at Chatterley IMiitField, in the north Staffordshire coalfield and at war. Maintaining a mining heritage centre with ! displays and exhibitions, for research, projects and meetings, and as a drop-in centre for social activty, memories and oral history. ' Providing tours and information about Chattertey Whrfield on Heritage Open Days, other open days and for parties from schools, colleges and community associations. Liaising with Stok8-on-Trent City Council (the owners of the site) and other organisations, including Historic England, to preserve the several listed buildings and scheduled ancient monuments on site. Applying for grant fvnding to maintain. i enhance and develop the Chatterley Whitfield Friends heritage centre and other buildings and site assets. Cultivating a social media presence to infomi the wider public about Chatterley hitfield. Supporting the security of the complex and. wilh the aid of a local college, keeping in ' check the overgrowih of vegetation. Producing an On￿oing photographic record of Chattertey Whitfield to monitor the state of the buildin9S. Liaising with Historic England, the local M.P., and the site owners progress on the ouncil adopted Vision document. setting out opportunities for the re-use and re-purposing of Chattedey Whilfield. Providing volunteering opportunities for ' community members. Obtaining a grant to maintain visitor access to the 2 star listed Pil Head Baths building and the canteen. ! Obtsining a grant to develop Building 30, a building full of mining artefacts which can be a¢¢essed by the public. Statement confiming whether the twstees have had regard to the guidan issued by the Charity Commission on public bènefit I P8r8 1.18 In planning the aciivities for the period the trustees reviewed and incorporated Charity Commission guidance on public benefrt. Achievements and Performance ,' SORP r•fer¢nce ', Summary of the main achievements of the charty, identifying the differenc8 the charity's wod( has made to the circumstances of its beneficiaries and any wider benefits to society as a ,. We have seen a reduction in the number of Chattedey Whiffield Friends at over 350 , supporting members. The 2022 HODS and open days were all fully booked and there was a waiting list, showing the continuing interesl that remains in the j former colliery both locally and further afield. The well established working parties on Thursday and Saturday mornings have .' attracted more active members and the Heritag8 C8ntre and R8membrance Garden has become established as well frequented social meeting places. Visits without appointment (the main colliery site itself is usually cordoned off due to potential °piffalls'} are still being conducted. We were also available by appointment at suitably convenient times to guide tours around the colliery site itself for individuals and community groups. Ne continued to develop the Remembrance Garden {with addilional sealing for reflection , and flower and herb beds) induding the miners epitaph and memorials commemorating the 1881 disaster at Chattedey Whitfield and a World War memorial. A new memorial was unveiled in i 2022 to the Lid1￿. ,, We hosted filming by a local film production ', company as well as undertaking interviews for local television. radio and the press. We continue to work with Reaseheath College arboriculture students to help with the removal of excess vegetation from the site. We have Cowoperated with the local Keele University on I￿0 projects - 'De¢ommissioning the 2¢y Century. and °Planning Creativity.. The former concemed with how Tnajor industrial sites are decommissioned and the latter regarding how communtties can participate in th8 planning process. In 2022 we made the site available for Urban Experience, a local charity group. who brought some local artists, later displaying '. their work. , We finished an OLrtside demonslrator tub rail ' netsvork adIa￿nt to the memorial compound ', showing visitors how work was done and , coal moved in the mine. This has now been developed and a new area has been ! developed to display and underground Dint ! Header (Modem mechanised machinery). We continue to look for grants for the fonner Canteen and other parts of the pil head baths i for Friends and community use. We have obtained funding during the year to ', enhan￿ the Remembrance Garden and i obtained banners and displays boards I We continue to maintain and enhance our presence on Facebook, Instagram. Twitter and YouTube which. together wilh our i website, infornis and acquaints the public l and community aboLrt what is happening and opportunities at Chattedey INhrtfield ,' We have co-operated with other universities, . colleges and schools, who are undertaking a variety of projects, including architecture. marketing, media, history and others. to show them the site and infomi them of its past, present and future potential. Unfortunately, we have eXperien￿d and continually deal with (as best we can) vandalism and trespass on site which is damaging irreplaceable heritage., this involves patrolling the srte, mending and replacing fencing and liaising with the council and the police. In June we were burgled and ,' a number of artefacts stolen. We have participated in the On￿oing production of a Vision document for ', Chattertey Whitfield, commissioned by Historic England, that will consider future uses for the fomer colliery. This has now ' b8en adopted by the City Council. i INe are still digitising the several thousand photographs and documents and are in the process of digitising several thousand maps and plans, which are held at Chatterley Whitfield. with the intention of cataloguing them on our websile (with excerpts on Fa￿book and Instagraml and making the collections available, subject to copyright, to researchers, both amateur and professional. We have been visited by the commissioners from Historic England. several Tv Companigs and DIY SOS Big Build- Nick Knowles. We held an outdoor remembrance Servi￿ as part of ourAGM in November, to remember with grats'tude and indebtedness all those colleagues who lost their lives serving King and Que8n in amied conflict. We are continually grateful for those rtems which are donated to us by members ofthe mining communty public and others, local organisations and private companies as well as the considerable help given by local, regional and national auihorities. Financial Review ' Review of the charty's financial position at the end of the period Para 1.21 At the end of the period the CIO held £14,195.94 in non restricted funds, an increase of approximately £2,000 over the preceding accounting year end, the increase mainly being made up of membership fees. donations and funding. The main sources of unrestricted income are membership fees and donations. These can fluctuate from year to year, as can monthly outgoings. W8 aim to hav8 a minimum of the approximate equivalent of six months reserves based on the expenditure figures . from the accounting year. ststement explaining the policy for holding r8serves statin9 ¥Nhy they are held ' Para 1.22 ,' Amount of reserves held . Pa¥a 1.22 £1000 Reasons for holding zero ' reserves Para 1.22 Details of fund materially in I defKit rExplanation of any uncertainties about the charity continuing as a going concern Para 1.24 Para 1.23 Structure, Governance and Management Description of charity's trusts.. Type of goveming document Para 1.25 Constitution. Idl Lfly How is the charity constituted? Pars 1.25 Charitable Incorporated Organisation. -aled o) Trustee selection methods including details of any constitutional provisions e.g. eledion to post or name of i any person or body entitled to I | appoint one or more trustees Para 1.25 Offi￿r$ of the charity are elected I re4lected at the AGM lor at a gen6ral meeting). There is a maximum of 11 and a minimum of 5 trustees. The constitution states that five positions (chair, deputy chair, secretary, treasurer, membership secretary) automatically be¢ome trustees. There are in addition up to 4 trustees elected by the membership at the AGM or general meeting (nominations for election may be made by any member} and, also. up to 2 trustees can be co-opted by the membership of the CIO. Membership is open to any member of the public for a small fee. Additional infomiation (optional) You may choose to include further statements where relevant about.. SORP referer Policy on grant making | Para 1.38 Policy on social investment including program related i investment i Para I All the members of Chatterley Whiffield Friends are volunteers who freely give their i ". time, experience and expertise to benefit the charity and the local community. The harity relies upon their dedication, passion and enthusiasm to preserye the Chattedey i Whitfield Colliery and memories of miners and mining communities. ! Contribution made by j volunteers Para 1.38 Additional infomiation (optional) You may choose to include further stat6m8nts where relevant about: i Achievements against objectives set Para 1.41 Two grants were Suc￿$fUl, one for new banners and signs and another for work in the Remembrance Garden ' Perforniance of fundraising activities against objectives set Paro 1.41 Investment performance against objectives POM 1.41 One negativ8 period during 2022 was we had a burglary where a number of invaluable artefacts, maps and mining equipment were stolen. Offenders were identrfied and are awaiting the result of any athon taken against them. Other Additional infomiation (optional) You may Choose to include further statements where relevant aboui.. Funds derive from membership fees, donats'ons and grants. The charity's principal sources of funds (induding any fundraising) Para 1.47 ! Investment policy and objectives including any social investment policy adopted , A description of the principal , risks facing the charity Para 1.46 Other Additional infomiation loptional} You may choose to include further statements where relevant about.. Policies and procedures adopted for the induction and Para 1 51 training of trustees The charity's organisational structure and any wider nefv40rk with whith the charity works Para 1.51 Relationship with any related Para 1.51 parties Other Reference and Administrative details Charity name Other name the charity uses Chattertey Whitfield Friends CIO Registered charity number 1183093 Charity's principal address i Unit 29b Enterprise Centre. | Chattedey ￿lthe1d. Biddulph Road, Stoke-on-Trent. ST6 8UW Names of the charity trustees who manage the charity Offlco (If any} Datss act8d If not for lole year Name of person lor body) entltled to appolnt tru8t•e lif any) Trusts• namo Nigel Bowers Chair Mark O'Grady Deputy Chair Daniel Bowers S8crelary Isa￿1 Newsome Treasurer Daniel Bowers Membership Graham Unwin Elected Henry McDonald Elected Alistair Lias Elected Ann James Elected 10 Co-opted 11 Co-opted Corporate trustees- names of the directors at the date the report was approved ' tXY•¢t¢r name Name of twstees holding title to property belonging to the charity Tr40ts0 name Dates acted If notfor T*hcA• y•ar Funds held as custodian trustees on behalf of others Description of the assets held i in this ¢apacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian Charity's objects i Details of arrangements for safe custody and segregation I of such assets from the ' charity's own assets Additional infomiation (optional) Names and addresses of advisers Ioptional infomiation) Type of Name Address adviser Nam• of chief executivo or names of senior staff members (Optional infomiationl Exemptions from disclosure Reason for non4isdosure of key personnel details Other optional infonnation Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full namo18) Nigel Thomas Bowers Isabel Jane Newsome Position (eg Chair Secretary. Chair, etc) Date 01 De￿rnber 2022 Treasurer 01 December 2022 |ChatterleyWhitfieldFriends CIO- Accountsfor the yearending 31October 2022(Receipts andPaymentsFormat)|ChatterleyWhitfieldFriends CIO- Accountsfor the yearending 31October 2022(Receipts andPaymentsFormat)|ChatterleyWhitfieldFriends CIO- Accountsfor the yearending 31October 2022(Receipts andPaymentsFormat)|ChatterleyWhitfieldFriends CIO- Accountsfor the yearending 31October 2022(Receipts andPaymentsFormat)|ChatterleyWhitfieldFriends CIO- Accountsfor the yearending 31October 2022(Receipts andPaymentsFormat)|ChatterleyWhitfieldFriends CIO- Accountsfor the yearending 31October 2022(Receipts andPaymentsFormat)|||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---| |RECEIPTSAND PAYMENTSACCOUNT 1 November 2021 to 31October 2022||||||||||||| |||||||||||||| ||General Fund|Grant 1
Digitisation|Grant 2
Improvements|Memorial
Project|Lidice Project|PettyCash|Police
Shutter Grant|
Postcode
LotteryGrant|Arnold Clark
Grant|
Lottery
Community
Grant|Total|Lastyear| ||2021-2022|||||||||||01/11/20 -
31/10/21| |Receipts:||||||||||||| |Membership|£1,726.35||||||||||£1,726.35|£1,486.37| |Donations|£1,542.37||||£500.00||||||£2,042.37|£1,339.00| |MerchandiseDonations|£60.00||||||||||£60.00|£20.00| |Grants|||||||||£750.00|£1,950.00|£2,700.00|£22,355.00| |Heritage Open DaysDonations|£613.00||||||||||£613.00|£773.00| |Heritage Open DaysMembership|£95.00||||||||||£95.00|£257.00| |Heritage Open DaysFood Sales|£228.00||||||||||£228.00|£0.00| |Memorial Project Donation|||||||||||£0.00|£510.00| |Council WardFunding||||£500.00|||||||£500.00|£600.00| |HistoricEngland Grant Donation|||||||||||£0.00|£0.00| |Petty Cash|||||||||||£0.00|£70.00| |Refunds|£24.99||£50.32||||||||£75.31|£0.00| |TOTAL RECEIPTS|£4,289.71|£0.00|£50.32|£500.00|£500.00|£0.00|£0.00|£0.00|£750.00|£1,950.00|£8,040.03|£27,410.37| |||||||||||||| |Payments:||||||||||||| |Grants||£342.88|£2,240.18||||£2,000.00|£16,416.00|£651.71||£21,650.77|£2,711.37| |Memorial Project||||£422.10|£508.55||||||£930.65|£1,805.96| |Displays|£404.99||||||||||£404.99|£145.15| |Insurance|£443.67||||||||||£443.67|£420.79| |Merchandise|£63.84||||||||||£63.84|£0.00| |Health& Safety|£39.48||||||||||£39.48|£178.04| |Stationery|£281.30||||||||||£281.30|£107.94| |Fixtures &Fittings|||||||||||£0.00|£0.00| |Cleaning &Refreshments|£254.22||||||||||£254.22|£29.99| |Repairs &Maintenance|£62.00||||||||||£62.00|£238.52| |Furniture|£40.00||||||||||£40.00|£359.00| |Subscriptions|£60.00||||||||||£60.00|£163.88| |Outdoor Amenities|£295.16||||||||||£295.16|£0.00| |Miscellaneous|£73.90||||||||||£73.90|£0.00| |Transfer toPetty Cash|||||||||||£0.00|£70.00| |BusinessRates|||||||||||£0.00|£353.88| |Donations|£49.89||||||||||£49.89|£0.00| |TOTAL PAYMENTS|£2,068.45|£342.88|£2,240.18|£422.10|£508.55|£0.00|£2,000.00|£16,416.00|£651.71|£0.00|£24,649.87|£6,584.52| |||||||||||||| |NET RECEIPTSLESSPAYMENTS|£2,221.26|-£342.88|-£2,189.86|£77.90|-£8.55|£0.00|-£2,000.00|-£16,416.00|£98.29|£1,950.00|-£16,609.84|£20,825.85| |||||||||||||| |Transfer Between Funds||||||||||||| |Lottery Grant toLidiceProject|||||£200.00|||||-£200.00|£0.00|£0.00| |||||||||||||| |Cash fundslastyearend|£11,974.68|£503.20|£6,680.84|£177.56||£0.86|£2,000.00|£20,000.00|£0.00|£0.00|£41,337.14|£20,511.29| 1 |||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---| |CASH FUNDS THIS YEAR END|£14,195.94|£160.32|£4,490.98|£255.46|£191.45|£0.86|£0.00|£3,584.00|£98.29|£1,750.00|£24,727.30|£41,337.14| |||||||||||||| |MONETARY ASSETS|||||||||||ThisYear|Lastyear| |BusinessAccount - LloydsBank|||||||||||£24,726.44|£41,336.28| |PettyCash|||||||||||£0.86|£0.86| |||||||||Total|||£24,727.30|£41,337.14| |||||||||||||| |REPRESENTED BY FUNDS|||||||||||This Year|Lastyear| |General Fund|||||||||||£14,195.94|£11,974.68| |Petty Cash|||||||||||£0.86|£0.86| |Grant 1(Digitisation)|||||||||||£160.32|£503.20| |Grant 2(Improvements)|||||||||||£4,490.98|£6,680.84| |Memorial Project|||||||||||£255.46|£177.56| |Arnold ClarkGrant|||||||||||£98.29|£0.00| |Lottery ComminityFund|||||||||||£1,750.00|£0.00| |LidiceProject|||||||||||£191.45|£0.00| |ShutterGrant|||||||||||£0.00|£2,000.00| |Postcode Lottery|||||||||||£3,584.00|£20,000.00| |||||||||Total|||£24,727.30|£41,377.14| |||||||||||||| |NON-MONETARY ASSETS|||||||||||This Year|Lastyear| |Information TechnologyEquipment|||||||||||£2,656.80|£3,240.00| |AudioVisual Equipment|||||||||||£1,008.60|£1,230.00| |SecurityEquipment|||||||||||£672.40|£820.00| |OfficeEquipment,Furniture &Fittings|||||||||||£754.40|£920.00| |Artefacts|||||||||||£12,750.00|£12,750.00| |||||||||Total|||£17,842.20|£18,960.00| |||||||||||||| |LIABILITIES|||||||||||ThisYear|Lastyear| |Debtors|||||||||||£0.00|£0.00| |Creditors Due Within One Year|||||||||||£0.00|£0.00| |||||||||Total|||£0.00|£0.00| |||||||||||||| |These accountswere approved bythetrustees on the12th November 2022and signed on theirbehalfby:||||||||||||| |Nigel Bowers||Isabel Newsome||||||||||| |Chair||Treasurer||||||||||| |||||||||||||| |Notestothe accounts:||||||||||||| |1. These accounts are prepared onareceipts and payments basiswithall revenue and expenses shownona cashbasis.||||||||||||| |Non-monetary assets andliabilities are shownas estimates of thevalue at the end of the year.||||||||||||| |||||||||||||| |2. The CIOhasten funds,two unrestrictedfunds (a general fund and a petty cash fund) and eight restrictedfunds.||||||||||||| |Therestrictedfunds are:||||||||||||| |||||||||||||| |Stoke on TrentCity CouncilCommunityInvestment Fund grantawarded2017£9,835.00 (Grant 1).||||||||||||| |This grant isto purchase equipment to digitisethe archive collectionsin the custody ofChatterleyWhitfieldFriends.||||||||||||| |||||||||||||| |Stoke on TrentCity CouncilCommunityInvestment Fund grantawarded2018 £17,520.00 (Grant 2).||||||||||||| |This grant isto undertakeimprovementsto ChatterleyWhitfieldFriendsHeritage Centre,includinginsulation, electrics,heating and security.||||||||||||| 2 Memorial Project Fund Chatterley Whitfield Friends are constructing memorials in commemoration of North Staffordshire miners who have lost their lives in the collieries or in war. Staffordshire Police Shutter Grant awarded 2020. This grant is to further improve the security of the Chatterley Whitfield Friends Heritage Centre. Postcode Lottery Grant awarded 2021 This grant is to improve the roof of the Chatterley Whitfield Friends Heritage Centre. Lidice Project Chatterley Whitfield Friends are constructing a memorial to the lives lost in the Lidice atrocity. Arnold Clark Grant This grant is for the displays and banners at Chatterley Whitfield Lottery Community Fund This grant is for the pavers (£1000), Sports Gates (£750) and Lidice Trellis (£200) 3. No depreciation is assumed for artefacts. 4. The CIO has no outstanding guarantees to third parties nor any debts secured on the assets of the CIO. 5. No remuneration was paid to any trustee or members. No expenses were paid to trustees or members. 3