## **Trustees’ Annual Report for the period** **From 1[st] November 2020 To 31[st] October 2021 Charity name: Chatterley Whitfield Friends CIO** **Charity registration number: 1183093** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the Charitable Incorporated
Organisation (CIO) is to advance the
education of the public in the history of
mining at the former Chatterley Whitfield
colliery by the demonstration of mining
methods and the exhibition of machinery
and ancillary matters connected with mining
transportation social conditions and
industrial archaeology and in such other
ways as the trustees consider appropriate.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Cataloguing, preserving, renovating,
erecting, digitising and displaying artefacts,
documents, photographs, maps and plans
linked to the mining industry and the
community.
Constructing memorials to colliers who lost
their lives at Chatterley Whitfield, in the north
Staffordshire coalfield and at war.
Maintaining a mining heritage centre with
displays and exhibitions, for research,
projects and meetings, and as a drop-in
centre for social activity, memories and oral
history.
Providing tours and information about
Chatterley Whitfield on Heritage Open Days,
other open days and for parties from
schools, colleges and community
associations.
Liaising with Stoke-on-Trent City Council
(the owners of the site) and other
organisations, including Historic England, to
preserve the several listed buildings and
scheduled ancient monuments on site.
Applying for grant funding to maintain,
enhance and developthe Chatterley| |||Whitfield Friends heritage centre and other
buildings and site assets.
Cultivating a social media presence to
inform the wider public about Chatterley
Whitfield.
Supporting the security of the complex and,
with the aid of a local college, keeping in
check the overgrowth of vegetation.
Producing an on-going photographic record
of Chatterley Whitfield to monitor the state of
the buildings.
Liaising with Historic England, the local
M.P., the site owners and appointed
architects (Feilden Clegg Bradley Studios) to
produce a Vision document setting out
opportunities for the re-use and re-purposing
of Chatterley Whitfield.
Providing volunteering opportunities for
community members.
Obtaining a grant to maintain visitor access
to the 2 star listed Pit Head Baths building.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|In planning the activities for the period the
trustees reviewed and incorporated Charity
Commission guidance on public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|All the members of Chatterley Whitfield
Friends are volunteers who freely give their
time, experience and expertise to benefit the
charity and the local community. The
charity relies upon their dedication, passion
and enthusiasm to preserve the Chatterley
Whitfield colliery and memories of miners
and mining communities.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|We maintained the number of Chatterley
Whitfield Friends at over 450 supporting
members, despite the problems brought on
by the continuing covid19 pandemic that
resulted in the closure of the site for much of
2020 and 2021.
During lockdown we continued to meet
regularly, plan and campaign using video
conferencing facilities.
Heritage Open Days (HODs) were reinstated
in 2021 (having been cancelled in 2020) and
we restarted monthly site open days for
visitors from October 2021.
The 2021 HODs and open days were all fully
booked and there was a waiting list, showing
the continuing interest that remains in the
former colliery both locally and further afield.
From mid 2021 we were able to reintroduce
increased opening hours at our heritage
centre (with working parties on Thursday
and Saturday mornings) so that more people
were able to visit without appointment (the
main colliery site itself is usually cordoned
off due to potential “pitfalls”).
We were also available by appointment at
suitably convenient times to guide tours
around the colliery site itself for individuals
and community groups.
We have been visited by the local M.P. for
Stoke-on-Trent North, Kidsgrove and Talke,
Jonathan Gullis, on several occasions and
he has been active in parliament acclaiming
the potential of Chatterley Whitfield. He
was accompanied on one visit by the leader
of the House of Commons, Jacob Rees-
Mogg and, on another visit, by the then
Under Secretary of State for Arts, Heritage
and Tourism.
We continued to develop the memorial
garden (with seating for reflection and flower
and herb beds) including the miners epitaph
and memorials commemorating the 1881
disaster at Chatterley Whitfield and a World
War memorial.| We held an outdoor remembrance service as part of our AGM in November, suitably socially-distanced because of the pandemic, to remember with gratitude and indebtedness all those colleagues (nearing 5000 colliers) who lost their lives during the working period of the north Staffordshire coal mines. We developed an outside demonstrator tub rail network adjacent to the memorial compound showing visitors how work was done and coal moved in the mine. We continue to maintain and enhance our presence on Facebook, Instagram, Twitter and YouTube which, together with our website, informs and acquaints the public and community about what is happening and opportunities at Chatterley Whitfield. We hosted filming for potential inclusion in the BBC nature programme “The Green Planet” and BBC YouTube, as well as undertaking interviews for local television, radio and the press. We invited Reaseheath College arboriculture students to help with the removal of excess vegetation from the site. We have co-operated with the local Keele University on two projects - “Decommissioning the 20[th] Century” and “Planning Creativity”. The former concerned with how major industrial sites are decommissioned and the latter regarding how communities can participate in the planning process. We have co-operated with other universities, colleges and schools, who are undertaking a variety of projects, including architecture, marketing, media, history and others, to show them the site and inform them of its past, present and future potential. A significant repair to the entrance of the grade 2 star listed pit head baths, undertaken using a covid-19 grant, has been completed; which will allow continued safe visitor entrance and exit to a Chatterley Whitfield Friends work and display area in the Deployment Centre and will hopefully be a catalyst to open up the former Canteen and other parts of the pit head baths for Friends and community use. We have obtained funding during the year to enhance the amenity and security of the heritage centre for members and visitors. Unfortunately, we have experienced and continually deal with (as best we can) vandalism and trespass on site which is damaging irreplaceable heritage; this involves patrolling the site, mending and replacing fencing and liaising with the council and the police. We have participated in the on-going production of a Vision document for Chatterley Whitfield, commissioned by Historic England, that will consider future uses for the former colliery. We have digitised several thousand photographs and documents and are in the process of digitising several thousand maps and plans, which are held at Chatterley Whitfield, with the intention of cataloguing them on our website (with excerpts on Facebook and Instagram) and making the collections available, subject to copyright, to researchers, both amateur and professional. We are continually grateful for those items which are donated to us by members of the mining community public and others, local organisations and private companies as well as the considerable help given by local, regional and national authorities. ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|At the end of the period the CIO held
£11,974.68 in non restricted funds, an
increase of approximately £2,000 over the
preceding accounting year end, the increase
mainly being made up of membership fees,
donations and funding. There were fewer
outgoings, in part due to the covid19
pandemic.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The main sources of unrestricted income are
membership fees and donations. These
can fluctuate from year to year, as can
monthly outgoings. We aim to have a
minimum of the approximate equivalent of
six months reserves based on the
expenditure figures from the accounting
year.| |Amount of reserves held|Para 1.22|£1000| |Reasons for holding zero
reserves|Para 1.22|**-**| |Details of fund materially in
deficit|Para 1.24|**-**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**-**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Funds derive from membership fees,
donations and grants.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed,royal charter)|Para 1.25|Constitution.| |How is the charity
constituted?
(e.g unincorporated
association,CIO)|Para 1.25|Charitable Incorporated Organisation.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Officers of the charity are elected / re-
elected at the AGM (or at a general
meeting). There is a maximum of 11 and a
minimum of 5 trustees. The constitution
states that five positions (chair, deputy chair,
secretary, treasurer, membership secretary)
automatically become trustees. There are
in addition up to 4 trustees elected by the
membership at the AGM or general meeting
(nominations for election may be made by
any member) and, also, up to 2 trustees can
be co-opted by the membership of the CIO.
Membership is open to any member of the
public for a small fee.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charityname|ChatterleyWhitfield Friends CIO| |---|---| |Other name the charityuses|-| |Registered charitynumber|1183093| |Charity’s principal address|Unit 29b Enterprise Centre,| Chatterley Whitfield, Biddulph Road, Stoke-on-Trent. ST6 8UW ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Nigel Bowers|Chair||| ||Mark O’Grady|Deputy Chair||| ||Daniel Bowers|Secretary||| ||Isabel Newsome|Treasurer||| ||Adrian Cartlidge|Membership||| ||Michael Ansell|Elected||| ||Henry McDonald|Elected||| ||Alistair Lias|Elected||| ||Ann James|Elected|From 21st November
2020|| ||David Evans|Co-opted||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and**|**addresses of advisers (Optional information)**|**addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**|**Name**
**Address**|| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg**
**Secretary, Chair,**
**etc)**
**Date**||| |---|---|---| ||Nigel Thomas Bowers|Isabel Jane Newsome| ||Chair|Treasurer| ||01 December 2021|01 December 2021| Chatterley Whitfield Friends CIO - Accounts for the year ending 31 October 2021 (Receipts and Payments Format) RECEIPTS AND PAYMENTS ACCOUNT 1 November 2020 to 31 October 2021 |||||||Police|Postcode||| |---|---|---|---|---|---|---|---|---|---| |||Grant 1|Grant 2|Memorial||Shutter|Lottery||| ||General Fund|Digitisation|Improvements|Project|Petty Cash|Grant|Grant|Total|Last year| ||||||||||01/11/19 -| ||2020 - 2021||||||||31/10/20| |Receipts :|||||||||| |Membership|£1,486.37|||||||£1,486.37|£1,892.79| |Donations|£1,326.00||||£13.00|||£1,339.00|£625.60| |Merchandise Donations|||||£20.00|||£20.00|£105.00| |Grants|||£2,355.00||||£20,000.00|£22,355.00|£2,000.00| |Heritage Open Days Donations|£773.00|||||||£773.00|£0.00| |Heritage Open Days Membership|£257.00|||||||£257.00|£0.00| |Memorial Project Donation||||£510.00||||£510.00|£200.00| |Council Ward Funding||||£600.00||||£600.00|£1,500.00| |Historic England Grant Donation||||||||£0.00|£500.00| |Petty Cash|||||£70.00|||£70.00|£7.90| |Refunds||||||||£0.00|£76.49| |TOTAL RECEIPTS|£3,842.37|£0.00|£2,355.00|£1,110.00|£103.00|£0.00|£20,000.00|£27,410.37|£6,907.78| |Payments :|||||||||| |Grants||£76.53|£2,634.84|||||£2,711.37|£3,362.47| |Memorial Project||||£1,775.96|£30.00|||£1,805.96|£388.54| |Displays|£145.15|||||||£145.15|£40.88| |Insurance|£420.79|||||||£420.79|£0.00| |Merchandise||||||||£0.00|£54.00| |Health & Safety|£154.06||||£23.98|||£178.04|£41.57| |Stationery|£107.94|||||||£107.94|£126.44| |Fixtures & Fittings||||||||£0.00|£0.00| |Cleaning & Refreshments|£29.99|||||||£29.99|£203.82| |Repairs & Maintenance|£191.79||||£46.73|||£238.52|£51.80| |Furniture|£359.00|||||||£359.00|£0.00| |Subscriptions|£163.88|||||||£163.88|£82.00| |Transfer to Petty Cash|£70.00|||||||£70.00|£47.33| |---|---|---|---|---|---|---|---|---|---| |Business Rates|£353.88|||||||£353.88|£0.00| |Donations||||||||£0.00|£34.00| |TOTAL PAYMENTS|£1,996.48|£76.53|£2,634.84|£1,775.96|£100.71|£0.00|£0.00|£6,584.52|£4,432.85| |NET RECEIPTS LESS PAYMENTS|£1,845.89|-£76.53|-£279.84|-£665.96|£2.29|£0.00|£20,000.00|£20,825.85|£2,474.93| |Transfer Between Funds|||||||||| |Petty Cash to General Fund|£100.00||||-£100.00|||£0.00|£0.00| |Cash funds last year end|£10,028.79|£579.73|£6,960.68|£843.52|£98.57|£2,000.00||£20,511.29|£18,036.36| |CASH FUNDS THIS YEAR END|£11,974.68|£503.20|£6,680.84|£177.56|£0.86|£2,000.00|£20,000.00|£41,337.14|£20,511.29| |MONETARY ASSETS||||||||This Year|Last year| |Business Account - Lloyds Bank||||||||£41,336.28|£20,412.72| |Petty Cash||||||||£0.86|£98.57| ||||||||Total|£41,337.14|£20,511.29| |REPRESENTED BY FUNDS||||||||This Year|Last year| |General Fund||||||||£11,974.68|£10,127.36| |Petty Cash||||||||£0.86|£0.00| |Grant 1 (Digitisation)||||||||£503.20|£579.73| |Grant 2 (Improvements)||||||||£6,680.84|£6,960.68| |Memorial Project||||||||£177.56|£843.52| |Shutter Grant||||||||£2,000.00|£2,000.00| |Postcode Lottery||||||||£20,000.00|£0.00| ||||||||Total|£41,337.14|£20,511.29| |NON-MONETARY ASSETS||||||||This Year|Last year| |Information Technology Equipment||||||||£3,240.00|£3,950.00| |Audio Visual Equipment||||||||£1,230.00|£1,500.00| |Security Equipment||||||||£820.00|£1,000.00| |Office Equipment, Furniture & Fittings||||||||£920.00|£1,050.00| |Artefacts||||||||£12,750.00|£12,750.00| ||||||||Total|£18,960.00|£20,250.00| ||||||||||| |LIABILITIES||||||||This Year|Last year| Debtors Creditors Due Within One Year ||£0.00|£0.00| |---|---|---| ||£0.00|£0.00| |Total|£0.00|£0.00| These accounts were approved by the trustees on the 13 NOV 2021 and signed on their behalf by : Nigel Bowers Isabel Newsome Chair Treasurer ## Notes to the accounts: 1. These accounts are prepared on a receipts and payments basis with all revenue and expenses shown on a cash basis. Non-monetary assets and liabilities are shown as estimates of the value at the end of the year. 2. The CIO has seven funds, two unrestricted funds (a general fund and a petty cash fund) and five restricted funds. The restricted funds are : Stoke on Trent City Council Community Investment Fund grant awarded 2017 £9,835.00 (Grant 1). This grant is to purchase equipment to digitise the archive collections in the custody of Chatterley Whitfield Friends. ## Stoke on Trent City Council Community Investment Fund grant awarded 2018 £17,520.00 (Grant 2). This grant is to undertake improvements to Chatterley Whitfield Friends Heritage Centre, including insulation, electrics, heating and security. The amount of £2355.00 received this year is the balance outstanding for this grant. ## Memorial Project Fund Chatterley Whitfield Friends are constructing memorials in commemoration of North Staffordshire miners who have lost their lives in the collieries or in war. ## Staffordshire Police Shutter Grant awarded 2020. This grant is to further improve the security of the Chatterley Whitfield Friends Heritage Centre. ## Postcode Lottery Grant awarded 2021 This grant is to improve the roof of the Chatterley Whitfield Friends Heritage Centre. 3. The Petty Cash Fund is reported separately this year; last year it was incorporated in the General Fund. ## 4. No depreciation is assumed for artefacts. 5. The CIO has no outstanding guarantees to third parties nor any debts secured on the assets of the CIO. 6. No remuneration was paid to any trustee or members. No expenses were paid to trustees or members. Your reference Our reference Date 28/01/2022 Chatterley Whitfield Friends CIO Building 29B Chatterley Whitfield Site Whitfield Road Stoke on Trent ST6 8UW ## **Housing and Customer Services** Floor 2 Civic Centre Glebe Street Stoke-on-Trent **ST4 1HH** Dear Chatterley Whitfield Friends CIO I am writing to confirm that I have completed an examination of the accounts belonging to Chatterley Whitfield Friends CIO on Friday 28[th] January 2022, to cover the period of 1[st] November 2020 to 31[st] October 2021. The accounts for this period were in excellent order and contained no areas for concern. If you have any queries regarding this matter, please contact me using the details given below. Yours Sincerely ## **Mark Bourne Tenant Involvement Officer, Tenant and Leaseholder Involvement Team** **Email** mark.bourne@stoke.gov.uk **Contact number** 01782 238515 ## Please tell us if you need this letter in an alternative format ## **contacting the council:** **Telephone:** 01782 23 4234 **Text:** 07786 200 700 **Email:** Enquiries@stoke.gov.uk **stoke.gov.uk**