**Saltford Lawn Tennis Club Annual Report Year ended 31 March 2022** **Charity number: 1183060** This has been a significant and successful year for the club which is detailed below in the Annual Report and accounts. ## **Objective** Our charitable objective is to promote community participation in healthy recreation by providing facilities for playing tennis for the benefit of the public in Saltford and the surrounding area. ## **Overview** The club has three outdoor all weather floodlit courts with a small clubhouse. The club is an open and friendly community club which is run by volunteers. There are no paid staff as we had outsourced the provision of coaching to Team Bath from University of Bath. This year was significant for the club as we were awarded by Avon Tennis the LTA Club of the Year for the County which is a fantastic achievement. We received the award for being fun, accessible and affordable. One of the Trustees, Peter May was awarded the LTA Volunteer of the Year for the County together with the Regional LTA Volunteer for his work on the Community Asset Transfer from the Council, associated new long lease and the clubhouse replacement project. Peter received his regional award from the President of the LTA at the Nottingham Open tournament. In addition, our Membership Secretary received a Saltford Parish Council Achievement Award recognising her contribution over a number of years as Membership Secretary. We have 14 (2021: 12) main volunteers who are either committee members or hold specific roles within the club. They have volunteered time and skills across a wide range of activities including organising the in-house tournament; managing club sessions, holding an Open Day, organising and running fundraising events, managing the membership database; financial record keeping, social media, marketing, legal support for the lease; safety and welfare and maintenance. They have been supported by a further eight members. We are grateful to all the members who volunteer and have enabled the club to have a successful year both on and off the court. ## _**On Court activities**_ ## _Membership_ At 31 March 2022 we had 205 (2021: 173) members which is an (18%) increase on last year, as we managed to retain many members who joined in lockdown. We provide a discounted first year membership for adults and families which gives a low cost entry point to enable more people to access tennis. Members are able to book courts for free, gain discounts on group coaching sessions, participate in club nights and the annual in-house tournament as well as represent the club in league matches. ## _Court hire_ Our courts are available to hire by the general public through our website and the mobile ClubSpark Booker App. All three courts are available for the general public to hire (when not in use by the Club) at a very competitive price of £6 per hour per court. We are registered with LTA Rally which increases our profile as non-members can find and book local courts We achieved record numbers for court hire in terms of number of public hire bookings of 256 (2021: 195) hours which in turn achieved record financial income of £1,834 (2021: £1,161) which demonstrates that the club is open and accessible to the general public. 1 **Saltford Lawn Tennis Club Annual Report Year ended 31 March 2022** **Charity number: 1183060** ## _League_ This year we were able to get back to playing competitive league tennis following a Covid-19 impacted 2021 year and we enjoyed a very successful year. For the Avon Tennis Summer League season we fielded three ladies teams enabling more members to play competitive league matches. Both the first and second Ladies’ teams gained promotion. The Mens’ first team also gained promotion. We entered a team into the Avon Tennis Late Summer Mens’ Veterans League for the first time and had ten members play these matches which were enjoyed by all. We entered two teams into the Avon Tennis Mixed Winter League which ran from November to the end of March. The first team played in a highly competitive division and achieved 3rd place. ## _In-house tournament_ We had a record 103 entrants across the six categories which included a junior tournament this year and included many new members. The matches were all very competitive especially the Finals. ## _Coaching_ Our coaching service provider Team Bath (from University of Bath) re-established its coaching programme, following the Covid-19 impacted prior year. Coaching was provided for ages from five to adult on Monday evenings, Wednesday afternoon/evening and Saturday mornings, for all standards and achieved record numbers. ## _Open days_ Following Lockdown 2.0, we started the year with two fun open days, the first for members only and the second open to both members and the general public. Both days consisted of fun sessions aimed at different age groups and abilities throughout the day at a cost of £5 per player and was managed by the coach. These were popular sessions and led to several non-members joining the club We held a free open day in September, which enabled the general public to play tennis for free and have a free taster of coaching which was successful in generating members for the club and new interest for the coaching programme. ## _**Off Court activities**_ The Off Court committee has continued to work closely with the Bath & North East Somerset (BANES) Council following the completion of the Community Asset Transfer (CAT) of the courts and finalised a long lease in July 2021. This provides the Club with a 99 year term and gives security for the Club and also provided some additional land as the lease covers the land for the original clubhouse. The additional land has enabled the club to plan to replace the old dilapidated Clubhouse with one double the size which includes a disabled toilet. In February the old clubhouse was cleared ahead of its demolition in March when the groundworks were completed ahead of the new build commencing. Following the relaxation of the Covid-19 rules we were able to hold a Christmas Jumper fun tournament and a quiz in March 2022 which raised a total of £1,328 (2021: £0). 2 **Saltford Lawn Tennis Club Annual Report Year ended 31 March 2022** **Charity number: 1183060** ## _Review of financial results_ The main income for the Club is membership fees which are paid annually on 1 April. This year we achieved record membership income of £11,730 (2021: £9,070) as a result of membership retention and attraction. Annually we review the cost of all membership categories to ensure that all classes get value for money whilst ensuring the Club is financially secure and able to build sinking funds for future requirements. We achieved record financial income from public hire bookings of £1,834 (2021: £1,161) which demonstrates that the club is open and accessible to the general public, although the Club was closed for 5 ½ months in 2021. The Club uses the LTA ClubSpark platform for its website, membership database, court bookings and coaching programme as it has an online card payment facility. The Bath University coaching income of £20,544 (2021: £4,089) is collected by the Club on behalf of Team Bath and paid to TeamBath on a termly basis. During Covid-19 as Team Bath furloughed their staff and they were unable to deliver coaching, the Club ran the coaching programme which resulted in Club net income of £239 (2021: £2,217). The Off Court Committee were successful in gaining several grants which totalled £14,825 (2021: £26,507) and an interest free ten year loan of £10,000 from Avon Tennis to fund the replacement of the clubhouse. The Club has continued to manage its financial position carefully through attracting and welcoming new members, being open and accessible for public hire, applying for grant funding and interest free loans, whilst carefully managing its costs. At 31 March 2022 the Club had cash funds of £78,847 (2021: £64,505). The cash funds are held across three bank accounts, the current account for the Club’s ongoing working capital requirements and two saver accounts for designated funds. The first designated fund is for the clubhouse replacement project and the second is the Sinking Fund for the court resurfacing and floodlights replacement. 3 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinèr's Report Report to the trusteesl members of Saltford Lawn Tennis Club On accounts for tho year ended 31 March 2022 Charity no (if any) 1183060 Set out on pages I report to the trustees on my examination of the accounts of the above charity (Yhe Trust") for the year ended 31 March 2022. Responsibilities and As the charity trusteés of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 {'the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 AGI and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(51(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention {other than that disclosed below '} in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord wrth the accounting records Independent examinerfs ststement I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not appty. Signed: Date: Name". And￿W Brooks Relevant professional qualification(s) or body lif any}: Address: 14 Anson Close, Salttord, Bristol BS31 3DY IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief detsils of any items that the examiner wishes to disc105e. No matters of concem found. IER October 2018 CHARITY COMM155ION FOR ENGLAND ANO WAIES Sallford Lawn T•nnl8 Club 1183080 Receipts and payments accounts CC16a For the perlod from 0110412021 31103f2022 To Section A Receipts and payments Unrestrictgd lund8 Reslrictod funtls Eiidowiiionl funds Total lund# La$¢ year tho nur••t to Ihty n••r4•t É to th• n•aro•tÉ tho n•ar••t e to th• £ A1 Recel 11.730 11.7JO 114 1,8J4 20 12 1J28 14.825 10.000 9,070 215 1,161 415 21 Wwtcrf￿Ve$t Fees PUL￿1¢ CtyJrt Hi mi5cdlar￿Ous Bank Interest FundrasirvJ Events Grants Loans Club Coac￿￿ Malth Fees ghls Bath UniveTsby coathing 20 12 1A28 14.825 iO,ODO 26.507 3.808 16 110 4.089 196 234 Sub total(Gmss income for AR) 61M34 61.834 4Sh12 A2 Asset and Investmènt sales, (seè table}. Sub total 61.834 6t.834 45,412 A3 Payments Avon LTA TenThs Ba11s BANES Rent Insuran ElecknrAty Miscellaneous Addibonal Court Hire Saltford ¢(AnmunityAsxoab Club Maintenan Loan Remmeni Payment Pr(Ke￿n9 fee5 New Clubhouse Club Coachin9 88th Unl￿ty CwhiNJ 595 493 431 392 375 52 1.600 362 530 112 495 431 392 1.102 128 240 10 307 1,000 10 50 500 349 20.964 759 20.581 47.493 20,964 759 ZO.5B1 47.493 1,591 Sub total 9.6S1. A4 Assgt and investment urchase8. {8ee table) Sub total 47,493 47.493 9,651 Net of receipts/(payments) A5 Trnnsfèts bètwèèn fund5 A6 Cash funds last yèar end Cash funds this year end 14.342 14.342 35.761 64,505 78.847 64,505 78,847 28,744 64.505 CCXX R18¢￿¥un￿ ISSI IOn1r2023 Section B Ststement of assets and liabilities at the end of the period Unre$trlctod funds Restricted funds to ngare5t£ Endowment funds to r￿areSt £ Categori*$ Ootails B1 Cash funds Lloyds C￿rr*nI Account 4.801 Lloy￿ R•9ual Saviilgb Ac¢ounl 34.498 Uoyds InstantSa¥6rA¢count 39.549 Total cash funds lawee •)d Pa￿ 78,847 Unrestricted funds arest£ Rèstrictgd funds to nearest£ Endowment funds to nearest£ Detalls Fund to whlch asset b8lon CLrrrent valuo Details Costlopttonall 83 Investmont assèts Fund to whlch a5SEt belon Cuffent value iOn31 Detsils Costloptlonftl) 84 Assets retained for the charity's own use Fund towblch relates 1.000 Amount due ional When due ional Delails LTA Floodl￿hts Loan B5 Liabilities Bath Univer6ity Coachiny 334 LTA Clubhou&9 Loan 10,000 SvJned by one or Nvo trustees on behaifof 811 the trusle8S Dale of roval STrgnalure Prinl Name Ay lo 1,123 io/IlL3 CCXX R2 accounts ISSI 10101r2023