2021-03-31-accounts

Saltford Lawn Tennis Club Annual Report Year ended 31 March 2021

Charity number: 1183060

This is the second Annual Report for Saltford Lawn Tennis Club with a year that has been significantly impacted by Covid-19 as we were closed for 5 ½ months during the three lockdown periods.

Objective

Our charitable objective is to promote community participation in healthy recreation by providing facilities for playing tennis for the benefit of the public in Saltford and the surrounding area.

Overview

The club has three outdoor all weather floodlit courts with a small clubhouse. The club is an open and friendly community club which is run by volunteers. There are no paid staff as we have outsourced the provision of coaching to Team Bath from University of Bath.

The year started in Covid-19 Lockdown 1 with the club closed. Our membership renews each year on 31[st] March, so we took the decision not to request membership fees until it was clear that we could reopen and play. When we reopened in May having completed the risk assessment and put in place the Covid-19 operating requirements. We decided to open up to provide tennis for free to both members and the general public for two weeks to get more people engaged in tennis and back on court playing, given other sports were restricted. We were delighted to have our courts booked back to back during this period and they continued to be very busy all through the summer.

As a result of Covid-19 our activities were curtailed but we are delighted with the increased level of interest in tennis and the Club during the summer months which continued through the year. Once possible in accordance with the LTA guidelines we provided club nights and sessions completing risk assessments and recording attendees.

We have had 12 main volunteers who supported the club across a number of activities this year which has been very different to prior years. The key activities were keeping up with Covid-19 requirements and LTA guidance which resulted in the need to open and close the courts every day and organising social play sessions. In line with LTA guidance the Clubhouse was closed for Covid-19 but as it is in such a poor state of repair the committee have decided to keep the Clubhouse closed.

Volunteers organised the in-house tournament, an on-line singles ladder; safety and welfare; maintenance; managing the membership database; financial record keeping, assisting with the review of the lease and completing grant applications to name a few key areas. We are grateful to all the members who volunteer and have worked hard this year to keep the club operating in difficult circumstances.

On Court activities

Membership

At 31 March 2021 we had 173 (2020: 159) members which is an 8% increase on last year. We were delighted to welcome 33 new adults to the club taking advantage of our first year discounted membership fee of £50 to provide a low cost entry point to enable more people to access tennis. We also provided a first year discounted family membership of £100 and had 31 family members join. Members are able to book courts for free, gain discounts on group coaching sessions, participate in club nights and the annual in-house tournament as well as represent the club in league matches.

Court hire

Our courts are available to hire by the general public through our website and the mobile ClubSpark Booker App. On reopening in middle of May 2019 we enabled the courts to be booked free of charge

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Saltford Lawn Tennis Club Annual Report Year ended 31 March 2021

Charity number: 1183060

by both members and the general public for two weeks from 9am to 9pm each day. From 1 June 2019 all three courts were available for the general public to hire (when not in use by the Club) at a very competitive price of £6 per hour per court. We further increased our accessibility and profile by registering for the LTA initiative Rally which enables non-members to find and book local courts.

We were delighted to see an almost doubling of court hire income in comparison to the prior year Club accounts given we were closed for 5 ½ months.

League

As a result of Covid-19 there was no league matched played.

In-house tournament

We were really pleased with the number of members involved this year including new members in our annual in-house tournament. This meant that the men had to go through a qualifying round to even enter the mixed doubles competition. The tournament organisers worked hard to keep members informed with match results and analysis on WhatsApp as the Clubhouse was closed and spectators were not allowed.

Coaching

This year the coaching programme was significantly impacted by Covid-19 as our service provider Team Bath (from University of Bath) furloughed its coaches until September 2020. From June 2020, the LTA allowed small group coaching back on court, so the Club ran two short programmes in July and August covering all ages and abilities from age of 5 to adult on Monday, Wednesday afternoon/evening and Saturday mornings which proved very popular. Team Bath provided the coaching from September onwards in between the Lockdowns.

As a result of other sports being restricted and people staying at home for their holidays we had a good level of new interest in the Coaching programme in the year.

Open days

Due to Covid-19 we were unable to hold free open days, due to the need to control numbers. However, following Lockdown 2.0 we opened with two fun days the first for members only and the second open to both members and the general public. Both days consisted of fun sessions aimed at different age groups and abilities throughout the day at a cost of £5 per player and was managed by the coach. These were popular sessions and led to several non-members joining the club. The funds raised were put towards the clubhouse replacement fund.

Off Court activities

The Off Court committee has had a busy year working closely with the Bath & North East Somerset (BANES) Council completing a Community Asset Transfer (CAT) of the courts and adjoining small section of land in August 2020. The CAT had been approved by a member vote at the March 2021 AGM. The lease was finalised in July 2021 which provides the Club with a 99 year term which provides long-term security of the three courts and also an additional small strip of adjacent land so the old dilapidated Clubhouse can be replaced with a larger footprint.

As a result of Covid-19 we were unable to hold our usual fundraising quiz; however, the Off Court committee completed a large number of grant applications to raise funds for the Clubhouse and worked with both the Avon LTA and the regional Development Officer of LTA.

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Saltford Lawn Tennis Club Annual Report Year ended 31 March 2021

Charity number: 1183060

Review of financial results

The results of the Club are for a full year compared to the 2020 accounts which was the CIO’s first trading period following incorporation on 23 April 2019 and the asset and cash transfer on 1 May 2019.

The main income for the Club is membership fees which are paid annually on 1 April and as a result of the National Lockdown 1.0 in March 2020, the committee decided it was not appropriate to ask members to renew their membership when they were unable to play tennis and there was so much uncertainty when we could get back on court. When we were allowed to re-open in May 2020 we provided two weeks of free tennis to both members and non-members and reinstated membership from 1 June 2020 which was pro-rated for 10 months to 31 March 2021. Despite these reductions we achieved a record membership income of £9,070 (2020: £2,960 reported, amended for the full 12 months to £8,870) due to the increased number of members.

Annually we review the cost of all membership categories to ensure that all classes get value for money whilst ensuring the Club is financially secure and able to build sinking funds for future maintenance requirements.

Even though the Club was closed for 5 ½ months it achieved a record income of £1,161 (2020: £606) for court hire by the general public, which reflects that the club is open and accessible with a low cost of £6 per hour per court.

The increased level of tennis played is also reflected in the level of visitor fees of £215 (£141).

The Club uses the LTA ClubSpark platform for its website, membership database, court bookings and coaching programme as it has an online card payment facility. The coaching income provided by Team Bath is collected by the Club on behalf of Team Bath and paid to TeamBath on a termly basis. During July and August 2020 as Team Bath were unable to provide coaching due to the furlough of their staff, the Club ran the coaching programme which resulted in Club net income of £2,217 (2020: £0).

The Off Court Committee were successful in gaining several grants which totalled £26,507 (2020: £0) to support the club during Covid-19 and to fund the project to replace the Clubhouse.

The LTA suspended loan repayments for six months to assist Club’s cashflow which resulted in reduced cost of £500 so the loan balance at 31 March 2021 was £2,000 (2020: £2,500). The Council enabled the Club to pay rent on a monthly basis to assist with cashflow and Avon LTA waived their league fees and charged only £15 for the few friendly matches that were arranged.

As a result of the LTA Covid-19 guidance which required members to provide their own balls the Club has saved in the region of £600 and it also saved approximately £300 of electricity costs as the Club closed during the Winter months so the floodlights were not used to the same extent as a normal year.

During this challenging Cobvid-19 impacted year, the Club has significantly strengthened its financial position through attracting and welcoming new members, being open and accessible for public hire, providing coaching during two Summer months and applying for grant funding, whilst carefully managing its costs. At 31 March 2021 the Club had cash funds of £64,505 (2020: £28,744). The cash funds are held across three bank accounts, the current account for the Club’s ongoing working capital requirements and two saver accounts for designated funds. The first designated fund is for

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Saltford Lawn Tennis Club Annual Report Year ended 31 March 2021

Charity number: 1183060

the Clubhouse replacement project and the second is the Sinking Fund for the court resurfacing and floodlights replacement.

Post period end activities

As a result of Covid-19 restrictions we were unable to access toilet facilities in the adjacent village hall which we had previously done, so the Committee decided that the Clubhouse should be redesigned to include a disabled toilet facility. The revised planning application received approval in January 2021. The Committee had planned to replace the Clubhouse in Autumn 2021; however, with the redesign, the delays with the finalisation of the lease and high demand for builders the project has been delayed to Spring 2022.

The project to replace the clubhouse will also improve access to the courts and floodlights for both members and the general public through the installation of the LTA Smart Gate Access system. In addition the project will provide bike stands and benches on the adjacent land so that tennis can be watched and enjoyed by the public.

The completion of the project in Spring 2022 will be a significant event for the Club and will enable the Club to open up its new and improved facilities to disabled and charitable groups.

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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independenl Examlnerfs Report Report to the trusteesl members of Salfford Lawn Tennis Club On accounts for the year ended 31 March 2021 Charity no {if any} 1183060 Set out on pages IEmL)Y..tr :o .'fc poe I'ldfi)t.rs ol ae.ortion< sTrcci¢ I report to the trustees on my examinalion of the accounts of the above charity 1.the Trust") for the year ended 31 March 2021. Responsibilities and As the chanty trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordance wth the requirements of the Charities Act 2011 {"the Act.). I report in respect of my examination of the Trust's aGcounts carried out under section 145 of the 2011 Act and in Garying out my examination, I have followed the applicable Directions given by the Charity Commission under section 14515)(bl of the Act. I have completed my examination. I confirm that no material matters have come to my attention {other than that disclosed below '} in connection wth the examination which gives me cause to believe that in, any material resFect.' accountiro records were not kept in accordan￿ wrth section 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs ststement I have no COn￿mS and have come across no other matters in ¢onnection with Ihe examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete Ihe words in Ihe brackels rfthey do not apply. Signed: Date: Oi Z)2L. Name: Andrew Brooks Relevant professional qualificationls) or body (if any)". Address: 14 Anson Close. Satttord. Bristol BS31 3DY IER October 2018

Section B Disclosure Only complete if the examiner needs lo highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidan￿ for examiners). Give here brief details of any items that the examinerwishes to disclose. No matters of concem found. IER October 2018

CHARITY COMMISSION FOR ENGLAND AND WALES Saltlord Lawn Tenn1$ Club 1183060 Receipts and payments accounts CC16a For the period from 0110412020 3110312021 To Section A Receipts and payments Unrestricted funds to the nearest Restrscted funds Endowment funds Tolal lunds Last year tothe neawt£ to the n￿rest £ to the Trea￿St£ to the nearest£ A1 Receipts Translerol lund5 held ￿ 1$1 May 2019 Membetship In¢x)me Vi>loriGuesi Fees Publ￿ Court Hife Mis¢e118neouS Bank Iniertsi Fundrasing quiz Income tJoDalions to o4ub and forcharity Gr8niS Club Coaching Match Feesfor le8we players Bèih Uniyersliy Annual Fee Baih Universtiy ¢oa¢hi 34,078 2,960 141 606 96 9,070 215 1,161 525 21 9,070 215 1,161 525 21 814 120 26,507 3.808 16 26.507 3,808 16 369 200 12,347 4.089 4,OB9 Sub total (Gross income for AR) 45.412 45,412 51,730 A2 Assèt and in￿$1m#￿t sales, Isee table). Sub total Total receipts 45.412 45,412 51,730 A3Pa ments Avon LTA Tennis 8alls 8ANES Reni Insuranc Electriuiy Miscellaneous S8lfford CommJnity Associatson Club Maintenance Loan Repayment Payment pra￿SSIng fees Donaiions 10 charity League & Club eornpeblions School CDaching & Lottery Grant costs New clubh￿Se pbnni Club Coaching Bath University Coaching 375 S2 1,600 362 530 112 375 52 1,6(Kl 362 530 465 679 1.200 342 885 133 170 195 1.000 125 110 500 349 349 2,804 4B7 1,S91 3.644 9,651 487 1,591 3,644 9,651 14,542 22,986 Sub total A4 Asset and investrnent urchases, (see table) Sub total 9,651 9,651 22,986 Net of receipts/(payments) A5 Transfers behveen funds A6 Cash funds last year end Cash funds this year end 35,761 35,761 28,744 28,744 64,505 28.744 64.505 28,744 CCXX R1 accounts ISSI 16101r2022

Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nèarest £ Restricted funds to neaiest £ Endowment fund$ Calegories Details to nearost £ 81 Cash funds Uoyds Currènt Account 11,389 Lloyds Rogualr Savings Account 28,375 Lloyds 32 Day Notsce Atcount 24,741 rotsl cash funds 64,505 layrg9 tsa1￿¥￿ tuc01￿$and psym￿S Unrestricted funds lo n8arest£ Restricted funds to n￿r•St£ Endowment funds to nearèst£ Details Fund to whlch asset bglon urrortv&lue onal Details Cost loptionJl} B3 Investmgnt assèts Fund to which a55et bplon Detatls Cost loptioRall CLtrrentvolue onal 84 Assets retalned for tho charity's own use to which rètsies AnTrount du When due Delails LTA Floodllghts Loan BS Liabillties Bath UnSverslty Cr•3ching 371 Signed by one or trustee5 on b8haW ol all th8 Iruslees Signature Print Name Date of rov81 Mp4q CCXX R2 accoun15 ISSI 1610112022