## THE IPSWICH & EAST SUFFOLK BEEKEEPERS’ ASSOCIATION First Founded 1880, Charitable Incorporated Organisation No. 1183025 Via the Suffolk Beekeepers’ Association, an area association of the British Beekeepers’ Association ## The Trustees’ Annual Report **for the period from 1[st] December 2021 to 30[th] November 2022** ## **This is the report of all eight Trustees, not just of the three who have signed it.** _The Charity Commissioners call for this report and specify its format._ ## _**BACKGROUND INFORMATION**_ This Association was first founded in 1880; in 2014, it became a registered charity. On 1[st] June 2019 we became a Charitable Incorporated Organisation. **Correspondence address:** c/o The Old Rectory, Dallinghoo, Woodbridge IP13 0LA. **Bank account details:** Barclays Bank plc, in the name of The Ipswich & East Suffolk Beekeepers’ Association, sort code: 20-44-51, account number: 10570028. ## _**SECTION A - REFERENCE AND ADMINISTRATION DETAILS**_ |**Trustees**
Listed inalphabeticalorder|**Responsibility**
(Ifany)|**Date of**
**birth **|**Contact details**| |---|---|---|---| |Richard**Allen**
From 10/10/2016|Hon Secretary|09/09/1962|11 Jupiter Road, Ipswich IP4 4NT
01473 719207
secretary.iesbka@suffolkbeekeepers.co.uk| |Barry**Crabtree**
From 15/06/2017|Talks
Programme &
Newsletter|16/10/1958|3 Old Cottages, Tattingstone, Ipswich IP9 2NN
01473 327240
barry.crabtree@gmail.com| |Jackie**McQueen**
From 22/02/2012|Hon Treasurer|04/05/1944|643 Foxhall Road, Ipswich IP3 8NE
01473 420187
jackie.mcqueen@ntlworld.com| |Barrie**Powell**
From 14/10/2015|President &
Apiary Manager|03/01/1935|Bristol House, Bristol Hill, Shotley Gate, Ipswich IP9 1PU
01473 787199
beepowell.powell@gmail.com| |Jeremy**Quinlan**
From 22/02/2012|Chairman|16/08/1937|The Old Rectory, Dallinghoo, Woodbridge IP13 0LA
01473 737700
jeremyq@tiscali.co.uk| 1 |Helen Catherine**Thorne**
From03/02/2021|Schools|13/10/1953|Offton Place, Offton, Ipswich IP8 4SF
07814 506988
hthorne57@gmail.com| |---|---|---|---| |Jonathan James**Tuppen**
From03/02/2021|Safeguarding
Lead|07/07/1961|Hallfield Cottage, Lower Street, Sproughton IP8 3AD
01473 742862
jonjtuppen@gmail.com| |Steve**Willingham**
From 10/10/2018|Mentors for
new
beekeepers|20/12/1955|380 Norwich Road, Ipswich, IP1 4EJ
07521 467247
steve@tktptr.co.uk| Note: We have two other committee members who prefer not to be Trustees. ## **Independent examiner of accounts:** Paul White ## _**SECTION B - STRUCTURE, GOVERNANCE AND MANAGEMENT**_ **Governing document.** The association is governed by its constitution; this was accepted by the Association’s members at our annual general meeting of 6[th] February 2019. **How the charity is constituted.** The charity is a Charitable Incorporated Organisation (CIO). **Organisational Management.** The Trustees of the Association are responsible for its management and control; they aim to meet at least three times a year. We must have at least three trustees and at most twelve. One third of the Trustees must retire in turn at each annual general meeting (AGM) but may offer themselves for re-election. Trustees are elected by the ordinary members of the Association at our AGM. Should there be a vacancy for a trustee, either the members or the trustees may at any time appoint a new one - see our constitution article 13. ## _**SECTION C - OBJECTIVES AND ACTIVITIES**_ **Objects:** Working mainly in Ipswich and East Suffolk, our objects are to: - a. Promote and further the craft of beekeeping. - b. Advance the education of the public in the environmental and economic importance of bees. ## _**Summary of the main activities undertaken for the public benefit in relation to these objects:**_ ## _**Charitable Activities**_ When planning the activities of the association, the Trustees bear in mind the Charity Commission’s guidance on public benefit. In carrying out its charitable objects, the association undertakes a wide range of activities. These include responding to many enquiries from the public on a wide variety of bee related subjects, collecting swarms, school visits, shows, talks and demonstrations, advice and help to new and inexperienced beekeepers, classroom and apiary training courses and preparation for national beekeeping examinations and assessments. All activities are carried out voluntarily by the members. The Trustees thank all those who give their time so freely to help the Association to function. We could not manage without their good will and ready practical assistance; we thank them for their enthusiasm and commitment throughout the year. ## _**Additional details of objectives and activities**_ Together with most of the other beekeepers’ associations in East Anglia, we continue to contribute to the advancement of bee sciences. In conjunction with the School of Natural and Environmental Sciences at the University of Newcastle and nearly every East Anglian beekeeping association, we support our third East Anglian Research Student (EARS3) as she works for her PhD, a study of honey bee nutrition in the effects of Chronic Bee Paralysis Virus. This work continues for a fourth year. In 2021-22 we gave 2 £400 towards this research project and another £300 towards several other research supported by Bee Disease Insurance Ltd. ## _**SECTION D - ACHIEVEMENTS & PERFORMANCE**_ ## **Summary of the main achievements of the charity during the year** The Association recognises the need to engage with the public and advance their understanding of the importance of bees and beekeeping to them and to the environment. During the year we assisted at the Suffolk Agricultural Association’s Annual Show, their School Farm Country Fayre, their Farming School of the Year - and at many other public events, fetes and open gardens. We visited seven schools. We continue to provide expert advice and training to HM Prisons, Hollesley Bay and Warren Hill, and to the Ipswich charity ‘ActivLives’; each has an apiary with several colonies of bees. Many members of the public fear bees, particularly honeybees in swarms, and seek information and reassurance by telephone and email. Unfortunately, there is also widespread ignorance of the different bee species so the majority of the calls are for either bumble or solitary bees. While we have no great expertise with these, we have helped many with advice. Both the Suffolk Beekeepers’ Association and the British Beekeepers’ Association maintain lists of those prepared to respond to swarm calls; many of our members volunteer for both. We recommend there should be no charge for responding to such calls. The association’s commitment to education and training continues. To members of the public new to beekeeping, we offered our usual introductory course with follow up guidance for learning and practicing the craft. As always, we accept those with no beekeeping experience and offer free training to those who cannot afford the fee. In 2022, 30 people took our course. We continue to focus on the training and development of our members and are particularly proud of our mentoring system for those new to beekeeping. In 2022, 40 new and inexperienced beekeepers asked for mentor support. Encouragingly, we also had 40 volunteer to be mentors. Beginners’ support requirements range from guidance on hive siting and swarm collection to help with hive inspections. All beginners are encouraged to work towards taking the BBKA Basic Assessment – seven took it and all achieved distinctions - and to enter the Suffolk Honey Show classes. Between May and August, we opened our Wherstead apiary for teaching every Sunday afternoon. Around 50 attended. Currently there are 5 different types of hive here. Our particular thanks go to our apiary manager for whom this is a considerable commitment. Three Module study evening groups of 12, 5 & 6 met by Zoom. Four took one of the BBKA’s Module examinations and achieved a credit and 3 passes. We would like to improve the level of expertise within the association and develop competent knowledgeable teachers of beekeeping, but we have difficulty getting the more experienced but less expert to engage. Liaison is maintained with DEFRA’s APHA National Bee Unit Inspectorate in monitoring the health of the honey bee population and promoting good practice. The trustees want all members will take advantage of these services by registering with the NBU’s _BeeBase_ . Our library of some 350 books and DVDs continues to be both popular and well used by our members. On request, books are sent out by post with the borrower responsible for the cost of return. Thirty are currently out on loan. Suggestions for new books are welcome and new books are added regularly. 3 In 2017 we signed lease at a peppercorn rent with Ardencrest Limited, the legal name of the Eastern Counties’ Co-operative Society, moved our apiary to their land at Wherstead Park and installed a hut. While relationships between us are good, we have no security of tenure there, we continue to look for a small piece of land we might buy for an apiary; so far, we have not found one. The overall membership of the association continues to be buoyant. During the year our membership reached 269, the most it has ever been. The growth in numbers allowed us to continue to engage good speakers from far away; this has enhanced the standards of teaching and training. The general use of Zoom has, however, meant that few are now willing to travel far. Continuing his most successful series of talks during lockdown, Barry Crabtree, one of our Trustees, continued arranging Zoom talks. From September, Tim Wilmshurst. another member, has kindly taken on responsibility for organising talks. ## _**Meetings:**_ |**Date**|**Title**|**Speaker/Organiser**|**Type**|| |---|---|---|---|---| |01-Dec-21|Playing with Beeswax|Jeremy Quinlan|Face-to-face|| |05-Jan-22|Pollen|Barry Crabtree|Zoom|| |26-Jan|Queen Rearing|David Evans (The Apiarist)|Zoom|| |02-Feb|AGM & Regional Bee Inspector’s briefing|Peter Davies|Face to face|35| |23-Feb|Sustainable Varroa Control|Norman Carreck|Zoom|| ||_An Introduction to Beekeeping Course_(7 sessions)|James Ferguson & Jeremy Quinlan|Face to face|30| |02-Mar|The Forgotten Bees – Bumbles & Solitaries|Hawk Honey|Face to face|| |30-Mar|Beyond the Basics: Beekeeping for Improvers|Bob Smith (Kent)|Zoom|| |06-Apr|TMT: Building a Bee Vac|Lee Smith|Face to face|| ||Microscopy for Beekeeping|Gordon Brown|Face to face|| |24-Apr|Bee Health Day|Jane Corcoran, Suffolk BKA|Face to face|30| |28-Apr|SAA’s School Farm & Country Fair|Jeremy Quinlan, Suffolk BKA|Face to face|3,500| ||Wherstead Apiary: Sunday afternoons to August|Barrie Powell|Face to face|50| |01-May|Queen Raising course (over 3 weeks)|Jeremy Quinlan|Face to face|4| |03-May|SAA’s Farming School of the Year|Jeremy Quinlan, Suffolk BKA|Face to face|100| |03-May|U3A group visit to Wherstead Teaching Apiary|Chris Stephens|Face to face|18| |21-May|Hadleigh Show|Paul White|Face to face|| |31 May & 1 June|Suffolk Show (with the other Suffolk associations)|Joy Allen, Suffolk BKA|Face to face|17,500| |18-Jun|Hog Roast Wherstead (Our 141stAnniversary)|Steve Willingham|Face to face|100| |16-Jul|Apiary Safari (Kirton & Felixstowe)|Chris Stephens|Face to face|25| |07-Sep|Auction of beekeeping equipment|Barrie Powell|Face to face|43| ||Felixstowe Beekeepers’ monthly winter meetings|||| ||in the Kirton Pavilion|Chris Stephens|Face to face|20| ||Beginners’ Beekeeping: monthly winter meetings in|||| ||Shotley Gate|Barrie Powell|Face to face|11| |05-Oct|Asian Hornet|Andrew Durham|Face to face|42| ||How the Microbiome influences health from Bees|||| |02-Nov|to Humans|Drs Jon Tuppen & Nel Syed|Face to face|40| 4 ## _**SECTION E - FINANCIAL REVIEW**_ As usual, some three quarters of our expenditure went to outside bodies. This is principally to our central organisation, the British Beekeepers’ Association (BBKA), Bee Disease Insurance Ltd and Bee Craft Magazine. In 2022, the BBKA increased subscriptions by £2 per year but we decided to absorb half that increase. ||**2021-22**|**2020-21**|**2019-20**| |---|---|---|---| |Income|18,919.27|13,346.33|8,236.43| |Expenditure|18,084.24|9,766.56|8,952.35| |Surplus/Deficit|**853.03**|**3,579.77**|**(715.92)**| |Cash at bank at start ofyear|22,089.41|18,509.34|19,210.14| |TotalCash Assets atYear End|**22,931.72**|**22,089.41**|**18,509.34**| **Gift Aid - tax refund:** Our Gift Aid number is ZD09379. In 2021-22 our refund was £1,363. **Reserves policy:** The Trustees want to buy land for an Association apiary; we are looking for a suitable place at a price we can afford. There were no funds in deficit. ## _**TRUSTEES’ DECLARATION**_ The trustees declare that they have approved this report. Signatures: Full names: Full names: Richard Allen Position: Hon Secretary Jackie McQueen Jeremy Quinlan Hon Treasurer Chairman February 2023 5 ## **Ipswich & East Suffolk Beekeepers’ Association Income and Expenditure Account For the Year ended 30 November 2022** |||**2022**||||||**2021**||||| |---|---|---|---|---|---|---|---|---|---|---|---|---| |**Income**||||||||||||| |Subscriptions|£|9,255.90
|||||£|8,208.64
||||| |Research Donations|£|657.50
|||||£|621.25
||||| |Other Donations|£|161.09
|||||£|43.60
||||| |Gift Aid|£|1,363.68
|||||£|2,222.87
||||| |Course/Training Fees|£|1,670.00
|||||£|2,160.00
||||| |Suffolk Show|£|5,628.80
||||||||||| |Apiary|||||||£|60.00
||||| |Teas & Coffees|£|34.30
|||||£|29.97
||||| |Hog Roast|£|148.00
|||||£|-
||||| ||||£|18,919.27
|||||£|13,346.33
||| |Expenditure BBKA, BDI|£|6,447.35
|||||£|5,589.15
||||| |Direct Debit Costs|£|79.26
|||||£|78.16
||||| |Research - EARS|£|400.00
|||||£|300.00
||||| |Research - BDI|£|300.00
|||||£|300.00
||||| |Beecraft|£|2,294.17
|||||£|1,889.43
||||| |Meetings/ Speakers/Hall|£|529.60
|||||£|647.88
||||| |Newsletter|£|9.14
|||||£|17.59
||||| |Course Expenses|£|1,344.61
|||||£|303.19
||||| |Honey/Apiary Costs|£|494.12
|||||£|47.67
||||| |Suffolk Show|£|5,494.40
||||||||||| |Cup Insurance|||||||£|12.00
||||| |Library|£|96.44
|||||£|320.77
||||| |Bee Safari|£|60.00
|||||£|-
||||| |General/Stationery|||||||£|15.72
||||| |Hog Roast|£|331.15
||||||||||| |Miscellaneous|£|85.00
||||||||||| |Refund|£|119.00
|||||£|245.00
||||| ||||£|18,084.24
|||||£|9,766.56
||| |Excess of Income over Expenditure|||||£|835.03
|||||£|3,579.77
| |**Cash at Bank Start of Year**|**£**|**10,048.40**
|||||**£**|**6,468.63**
||||| |**Cash at Bank Year End**|**£**|**7,883.40**
|||||**£**|**10,048.40**
|||£|3,579.77
| |**Cash to Deposit Account**|£|3,000.00
||||||||||| |Deposit Account||||||||||||| |Cash at Bank Start of Year|£|12,041.01
|||||£|12,040.71
||||| |Cash at Bank Year End|£|15,048.32
|||||£|12,041.01
||||| |**Total Cash Assets at Year End**|||£|22,931.72
|||||£|22,089.41
||| |Accounts Examined|||||Treasurer|||||||| |Paul White|||||Jackie|McQueen|||||||