2023-12-31-accounts

Trustees’ Annual Report for the period

From 1[st] Jan 2023 Period start date To 31[st] Dec 2023 Period end date

Charity name: Stalisfield Village Hall Trust

Charity registration number: 1194093

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To provide and maintain a village hall for the use of the inhabitants of the village of Stalisfeld without distinction of political, religious or other opinions, including use for meetings, lectures and classes, and other forms of recreation and leisure- time occupation with the object of improving the conditions of life for the inhabitants.”
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Main activities undertaken during 2023 involved ensuring the hall was ft for purpose by ongoing maintenance and providing a safe and secure space for community both mental and physical well being.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees believe that they have had regard to the guidance as issued by ensuring that all inhabitants of the village of Stalisfeld have had access to hire the hall. Community events (both free and paid for) are carried out to ensure inclusivity and to assist with both physical and mental well being. This includes both social events and classes.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	N/A
Policy on social investment	Para 1.38	N/A

including program related investment
Contribution made by volunteers	Para 1.38	There are no employees of Stalisfield Village Hall Trust, all events are undertaken by volunteers
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	A jubilee celebration encompassing a village party, childrens’ and seniors’ Christmas party, quiz and summer fete were all held and well attended by villagers. Unfortunately the Christmas panto had to be postponed due to Covid cases. All events were all very much appreciated with attendees voicing their appreciation. A coronation celebration encompassing a village party, childrens’ and seniors’ Christmas party, panto, quiz and summer fete were all held and well attended by villagers. All events were all very much appreciated with attendees voicing their appreciation.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41

Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The village hall is covering its costs including ringfencing funds on an annual basis to go towards major refurbishments / rebuild at a future date and providing reduced cost/free events for villagers helping with reduction of social isolation
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	See above
Amount of reserves held	Para 1.22	£32,500 increasing by £3,000 per annum for rebuild / refurbishment £10,000 towards extraordinary maintenance costs
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Fund raising Grants where applicable Rental of village hall within and without the village
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Trust Deed
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Election to post voted by trustees
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	Per Charity Commission requirements
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	All trustees have equal votes Wider network - NA
Relationship with any related parties	Para 1.51	None
Other

Reference and Administrative details

Charity name	Stalisfield Village Hall Trust
Other name the charity uses
Registered charity number
Charity’s principal address	Stalisfield Village Hall, Stalisfield Green, Near Faversham, Kent ME13 0HY

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	TracyDove	Chair / Treasurer
	Cat Horn
	Rose West
	Nina Williams
	Catherine Jamieson

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity

Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Tracy Dove

Position (eg Secretary, Chair Chair, etc)

Date

13[th] March 2024