Winterslow Village Hall
The 4th Annual General Meeting of CIO Charity No: 1183009 –
being held Wednesday 24[th] April 2024
Chairman’s Report for Year ending 31[st] December 2023
Introduction:
This is the report of my first full year as Chairman at the Hall and I’m delighted to see the hall providing the venue for numerous activities, which make our community so vibrant. A huge thank you to the commitment of all those who run the various groups and organisations, without which the Hall would not succeed.
It was at first, a daunting task taking over from the previous Chairman. Clive had been at the helm for 10 years, but with two experienced vice-chairs as my “wingmen” to guide me, I think maybe now it might be safe to take off my “L” plates. Clive Broadley & Mike Morgan-Jones have both done a great job as Vice- Chairs in helping me settle into the “hot seat” and without their advice and support, I would have certainly lost more hair by now.
The Executive Committee:
The Hall could not operate successfully without the amazing volunteers who make up our Executive committee, not only Clive & Mike but also Mike Taylor, Marisa Hardy, Richard Henderson, Alan Eadle, Jim McGillivray, Ian McDonald, Richard Smith, Corinne & Rick Liken and our Treasurer, Steve Durrans. All of whom play key roles in maintaining the required administration and maintenance, and who freely provide the energy necessary to run this busy place. A huge thank you.
Mike Taylor has done a brilliant job supporting the Executive committee by leading the project team. I would like to thank him for his support as without his experience and expertise, our current toilet refurbishment would still be on the drawing board.
The running repair work and improvements undertaken by Alan Eadle are greatly appreciated and saves the Hall considerable amounts of money.
Corinne & Rick Liken joined the committee in July and have given valuable assistance in many areas. Corinne assists with hall bookings, giving us a backup when required and has excellent organizational / administrative skills. Rick is really useful helping out wherever required. Thank you both.
Key events during the year:
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The events team had a busy year: -
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Entertainment included the wonderful Steve Knightley concert in September. This was a successful event with a packed hall enjoying the performance and raising £820 for the refurbishments.
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A Barn Dance was held in November. The event sold out 80 tickets with everyone enjoying the ho-down. This event raised another £870 towards the Refurbishment reserves.
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The Burns night dinner & dance was another huge success for the events team in January, especially considering all the hard work behind the scenes. There was a huge effort that went into producing the x2 course hot meal and organizing the
dancing. The scouts were a tremendous help in serving the meal and we donated £200 towards new tents, out of the £1664 profit made. A big thanks to Corinne for hosting the dancing at short notice.
- The Witney Houston tribute concert in March also went down well to complete a brilliant year of entertainment.
Very well done and thank you to everyone who helped with these events.
Other happenings:
The King’s Coronation : The outside of the hall was decorated with flags and bunting to mark this special Royal event.
Remembrance Day : WI once again put up their amazing poppy display created by the ladies’ hard work, over many months.
Christmas : The outside of the hall was decorated with fairy lights, enhancing the experience of visiting the hall in the festive period.
The Air Ambulance clothes bank has been popular and well used by villagers.
The Winterslow Drama Group have continued to delight audiences with their performances throughout the year and the Christmas Panto, is a must see.
Truffles coffee shop continues to be a focal point in the village, for weekday morning social meetings and catch ups. Thank you to the wonderful volunteer ladies that provide this facility, raising money for local charities.
The village continues to enjoy “fast food” outlets with regular visits to the car park from Fish & chips, Pizza and Kebab vans.
Our website has been upgraded to make it more user friendly, including setting up an online payment system for event tickets.
Two double house martin nest boxes have been installed high on the east end of the hall, following an interesting evening presentation from Sue & Tony Walker.
Finances:
Our finances will be covered fully in the Treasurer’s report and presentation of the Year-end accounts.
Our finances are very stable and balances in the Current and Deposit account are healthy. We are self-funding and able to cover our day-to-day running expenses from hire fees and events, but also welcomed donations from the Parish council and the Bonfire committee, which sadly had to disband.
We were again grateful to the Parish Council for matching the grant of £10k from Scottish & Southern Electricity to enable us to install a standby generator and the Wiltshire Council, Southern Area Board who granted £5k towards the toilets.
Interest rates on savings were poor at the beginning of the year. However, once the savings rates increased, we took advantage and switched our project savings to a higher rate money market account.
Projects, Maintenance, and compliance:
Projects:
A project team was put in place to consider the following exciting ambitions:
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Refurbishment of the toilets.
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Refurbishment of the Main Hall to include insulating and paneling the ceiling, new LED lighting, plastering the walls with the installation of acoustic panels, refurbishment of the floor, and installing a large patio door arrangement giving access to the rear lawn.
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Extending the Meeting Room to incorporate the covered patio, installing two unisex toilets, an office, and a storeroom along the East elevation; re-establishing the covered patio to access the rear lawn.
Our ability to proceed will depend on finding the necessary funding. However, the toilets are under way and financed from our reserves. Mike Taylor will update us at the AGM.
Most of the ideas follow previous idea-sharing with the Representatives and Hall users but has taken some time to develop, to ensure the right decisions are made to take the hall forward.
Maintenance:
General maintenance work has been undertaken during the year, mostly for plumbing and electrical issues. The hall sound system has been improved with speakers now installed in each room and over the rear lawn. This now allows announcements to be heard anywhere during events.
Boundary fencing has been replaced and the rear lawn bank reseeded, with the corner turfed.
Compliance: Compliance and Regulation requirements are reviewed at each monthly Executive Committee meeting.
In conclusion:
Thank you to all the following for your hard work, time, and energy:
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The Tennis sub-committee, Lynne Blackwell, Sandra Cassells, Myra Newton, have continued to manage the Tennis Court and membership. The success of this is important to the Hall as the annual membership and booking fees made a substantial contribution to the Hall’s running costs, not to mention the benefit of tennis to the community.
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The Winterslow Cinema team, Chris & Bob Loach with their support team have continued to run monthly film nights, which brings pleasure to many who may not otherwise go to the cinema.
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Village Hall Events sub-committee, Bella Thomas, Corinne Liken, Marisa Hardy, Pat Ford, Gaynor Banks and Helen James, who organise the entertainment events that contribute to our funds.
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Len Curtiss and David Tullis continue to prune and maintain the Queen’s 90[th] birthday Rose Garden. This continues to bring colour to brighten the day.
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Thank you, to Adrian Geary , for all his caretaking activities and his “meet and greets”. Our Caretaker is an important ambassador for the Hall.
Finally, the Hall thrives due to the devotion of those of you who organise the clubs, groups, activities, and events. The energy generated by all of you and your activities makes the community a wonderful place to live.
Thank you for the experience and for your support.
Andy
Andy Banks - Chairman
| Winterslow Village Hall | Winterslow Village Hall | Winterslow Village Hall | Winterslow Village Hall | Winterslow Village Hall | Winterslow Village Hall | Winterslow Village Hall | Winterslow Village Hall | Winterslow Village Hall | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Accounts for theyear ended 31st December 2023 | ||||||||||||||||
| Income and expenditure | ||||||||||||||||
| 2022 | INCOME | 2023 | 2022 | EXPENDITURE | 2023 | |||||||||||
| £ | £ | Hire of Village Hall and Facilities | £ | £ | £ | £ | £ | |||||||||
| Village organisations | ||||||||||||||||
| 134 | 1 | Art | - | 9,582 | Caretaker & Cleaning | 9,582 | ||||||||||
| 397 | 2 | Badminton | 488 | 2,790 | Insurance & Licenses | 2,780 | ||||||||||
| 1,700 | 3 | Bowls | 1,840 | |||||||||||||
| 429 | 4 | Brownies | 634 | Maintenance & Repairs | ||||||||||||
| - | 5 | Church | - | 891 | VH General Repairs /maintenenance | 7,064 | ||||||||||
| 178 | 6 | Craft | 138 | 682 | Fire Maintenance/Alarms | 416 | ||||||||||
| 1,505 | 7 | Drama Groups | 1,396 | 1,220 | Gardening | 1,220 | ||||||||||
| 206 | 8 | Friendship | 165 | 1,155 | Consumables | 1,155 | ||||||||||
| 52 | 9 | Glorious cycling | 52 | |||||||||||||
| - | 10 | Horticultural Society | - | Utilities | ||||||||||||
| 488 | 11 | JuJitsu | 606 | 225 | Water | 476 | ||||||||||
| 960 | 12 | Line Dancing | 1,217 | 757 | Sewerage/Bins | 815 | ||||||||||
| - | 13 | Para Bellum Fitness | - | 2,878 | Electricity | 8,247 | ||||||||||
| 203 | 14 | PCC/councils | 542 | 663 | Telephone/Broadband Costs | 747 | ||||||||||
| 531 | 15 | Pilates | 443 | 10,284 | ||||||||||||
| 4,016 | 16 | Pre-school/P&T | 6,340 | |||||||||||||
| 270 | 17 | Reading | - | Other Expenditure | ||||||||||||
| 608 | 18 | SlinkyPizza | 160 | - | Rent | 10 | ||||||||||
| 111 | 19 | FOWS | 202 | 1,465 | Moviola | 2,149 | ||||||||||
| - | 20 | Table Tennis | - | 516 | Website | 300 | ||||||||||
| 2,490 | 21 | Truffles coffee shop | 2,523 | - | Misc Expenditure | 627 | ||||||||||
| 510 | 22 | Whist Club | 515 | 480 | Honararia | 720 | ||||||||||
| 898 | 23 | Women’s Institute | 604 | 940 | Refunds on Hires | 90 | ||||||||||
| 1,200 | 24 | Tennis sub-committee | 3,300 | 1,530 | Events | 2,462 | ||||||||||
| 2,911 | 25 | Moviola | 5,122 | 6,359 | ||||||||||||
| 5,360 | 26 | Parties/Fundraisers | 9,343 | |||||||||||||
| 820 | 27 | Weddings | - | |||||||||||||
| 795 | 28 | Other village organisations | 1,749 | |||||||||||||
| 26,770 | Total Hire Income | 37,376 | 25,775 | Total Running Costs | 38,858 | |||||||||||
| Other Income | Equipment purchased/improvements | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| - | ElectricityOver Charge credit | |||||||||
| 5,000 | 29 | Grant Winterslow PC | 7,500 | - | Architect | 3,548 | ||||
| 5,000 | 30 | Grant Wilts Council | 5,000 | 13,309 | Tennis court improvements | - | ||||
| 1,922 | 31 | Solar Panels Income | 1,443 | 1,859 | Portable Scaffolding | - | ||||
| - | 32 | Table Tennis Donation | 553 | |||||||
| - | 33 | Fireworks Donation | 150 | |||||||
| - | 34 | Projector Grant | 500 | |||||||
| 16 | Interest Earned | 426 | ||||||||
| 11,938 | Total Other Income | 15,572 | ||||||||
| 40,943 | Total Expenditure | 42,406 | ||||||||
| 2,235 - |
Excess of Income over Expenditure | 10,542 | ||||||||
| 38,708 | Total Income | 52,948 | 38,708 | 52,951 | ||||||
| Balance Sheet as at 31st Dec 2023 | ||||||||||
| Current Assets and Liabilities | Bank Accounts | |||||||||
| 2022 | 2023 | 2022 | 2023 | |||||||
| £ | £ | Funds held by Village Hall | £ | £ | £ | £ | ||||
| 31,133 | Bank Savings Account | 10,899 | 56,223 | OpeningBalance as at 1st January2023 | 55,632 | |||||
| 24,499 | Bank Account | 22,115 | ||||||||
| High Interest Account | 33,160 | |||||||||
| - | Cash in hand | - | ||||||||
| 55,632 | 66,174 | |||||||||
| Funds held by Tennis Club | ||||||||||
| 0 | Bank Account | 0 | ||||||||
| 0 | Cash in hand | 0 | 2,235 - |
Excess of Income over Expenditure | 10,542 | |||||
| 0 | Less Liabilities | 0 | ||||||||
| 55,632 | 66,174 | 53,988 | ClosingBalance as at 31st Dec 2023 | 66,174 | ||||||
I certify that the Income and Expenditure Account and Balance sheet above are true and correct and accord with all records relating thereto.
Signed……………..…………..………………………(Independent Examiner) Mrs Amy Baker (Management Accountant)
Date : 12 Apr 24
Independent examiner’s report to the Trustees of Winterslow Village Hall
I report to the Trustees on my examination of the accounts of Winterslow Village Hall CIO Charity number 1183009 for the year ended 31st December 2023.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘The Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Mrs Amy Baker (Management Accountant)
Date 12[th] Apr 2024