## **Trustees’ Annual Report for the period**
**From 1[st] January 2022 To 31[st] December 2022**
## **Charity name: Flushing Sailing Club**
**Charity registration number: 1182993**
## **Objectives and Activities**
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SORP reference
Summary of the Para 1.17
purposes of the charity The object of the CIO is to promote
as set out in its and facilitate community participation
governing document in healthy recreation by providing
facilities for sailing for those resident
in the local and greater Flushing and
Falmouth Area and surrounding
regions.
Summary of the main Para 1.17 and
1.19
activities in relation to FSC CIO facilitates low cost keelboat
those purposes for the racing in Falmouth Harbour and
public benefit, in Carrick Roads and provides a social
particular, the activities, hub not only for race participants but
projects or services also for the local community.
identified in the
accounts.
Statement confirming Para 1.18 The trustees confirm that throughout
whether the trustees the period they have had regard to
have had regard to the
the Charity Commission’s guidance on
guidance issued by the
public benefit.
Charity Commission on
public benefit
In particular:
There is an open house policy on race
nights and for the winter talks
programme.
The club house can be used as a
venue, with a small donation to cover
costs, by a wide range of people and
organisations in the local community.
There is no entry fee requirement for
new members applying to join the
club.
The costs of membership and Race
Fees are kept low and among the
lowest in the harbour. The trustees
have decided not to increase
membership or race fees in 2023, to
encourage participation
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## **Additional information (optional)**
You may choose to include further statements where relevant about: SORP reference
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SORP reference
The charity will make grants in
Para 1.38 exceptional circumstances and which,
Policy on grant making in particular, promote sailing
opportunities for those who might not
otherwise be able to afford them.
In 2022 the CIO made a grant to the
Roseland Sailing Trust so as to
sponsor one young person to
experience a week on a tall ship.
Policy on social Para 1.38 Not applicable
investment including
program related
investment
Para 1.38 All club activities are run by
Contribution made by volunteers with the exception of the
volunteers club launch and part-time bar staff.
The day to day running of the club is
done by committee members and
trustees as volunteers.
In the period under review significant
additional contribution has been
made by volunteers towards the
pontoon development project. This
has once again facilitated the Club
taking a project management
approach to the development which
has saved a substantial sum from the
overall project cost.
Similarly, the projects to update the
finance systems and the website and
membership systems have benefitted
hugely from the expertise of a small
number of volunteers who have given
so freely of their time.
Next year, 2023, will also see the
retirement of some of the stalwarts of
our volunteers after many years of
dedicated service to the Club. A
massive thank you to them, and
indeed to everybody who contributes
to our success, we couldn’t do it
without your support.
Other
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**Achievements and Performance**
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SORP reference
The Club has successfully run its full
race programme of nearly 60 events
throughout the season, attracting
Summary of the main competitors from throughout the
Para 1.20
achievements of the area. In total just under 1,100 boats
charity, identifying the raced in 11 different classes. Over the
difference the charity’s season we estimate that equates to
work has made to the some 4,300 people out on the water
circumstances of its and pleasingly saw a good number of
beneficiaries and any new sailors among them. Our Tuesday
wider benefits to society evening racing remains the best
as a whole. supported series of events in the
harbour with just under 750 boats
participating over the season.
Old hands and some less-mobile
members complemented our race
office team who kept things running
smoothly and kept spectators well
informed.
The links established with Falmouth
University have continued to develop
to encourage more young people to
participate in our events. This has
been further facilitated by the
development of the FSC Crewing
WhatsApp group which puts potential
crew in touch with boat owners and
vice versa.
Both the AGM and the series of winter
talks have adapted to the “new
normal” and been held using a
combination of Zoom and in-person.
Both assist in maintaining the club’s
role as a social hub and to foster the
all-important community spirit. The
use of technology has had a
significant impact on our winter talks
enabling, for example, a live guided
tour of Cusco in Peru. However, there
has been a very strong desire on the
part of the local community to return
to face to face gatherings. The
development of Friday evenings as a
social evening has been very strongly
supported by members.
Thanks in part to the racing
programme we run and due to the
attraction of the new clubhouse,
membership numbers have grown
over the year. In 2022 there were 231
memberships covering approximately
individuals. This is a 6% increase in
memberships over the prior year
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Much of the focus this year has been on improving the essential back-office systems to make the lives of our key volunteers easier. Our finance systems now run on Xero and a huge amount of work has been done by a dedicated band re-writing the Club website and facilitating such features as on-line membership renewal.
As ever, the trustees are most grateful to all those who have worked so hard on these key projects.
## **Additional information (optional)**
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You may choose to include further statements where relevant about:
See above
Achievements against Para 1.41
objectives set
The Club has now embarked on the
next phase of its development plan.
Performance of Consultants have been appointed and
fundraising activities Para 1.41 work has commenced on the creation
against objectives set of significantly enhanced water
access for the Club and the local
community.
All surplus funds are held in accounts
with UK based High Street banks.
Investment performance Para 1.41
against objectives
Other
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## **Financial Review**
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Review of the charity’s Para 1.21 The cash balances at the year-end are
financial position at the £88,378 in the General Account,
end of the period which includes £1,270 in respect of
members who paid their 2023
membership fees early. There is
£73,217 in the Development Account
which is designated for the pontoon
development project.
Statement explaining Para 1.22 FSC has a well-established long-term
the policy for holding development plan. The key focus of
reserves stating why the Plan is the development of top-
they are held class facilities to support access for all
to the water in the pursuit of its
charitable aim to promote and
facilitate community participation in
healthy recreation. The plan is
currently being updated to reflect the
success of the clubhouse re-
development.
To this end specific reserves have
been established for the Clubhouse
re-development project and to enable
the Club launch to be replaced when
required.
Following discussion with the
Independent Examiner the trustees
have re-designated the balance on
the Development Fund that is not
funded by specific donations as
“Unrestricted”. This has no impact on
the cash resources of the charity or
the purpose for which the funds are
held.
The Club is very reliant on its
generous sponsors and use of the
Clubhouse by its members and the
local community to generate the
funds required to meet day-to-day
running costs. The new Clubhouse
costs more to run, particularly for
costs such as insurance. The trustees
have therefore determined that it is
prudent to maintain between six and
twelve months anticipated running
costs by way of a general reserve.
This level to be kept under periodic
review.
Amount of reserves held Para 1.22 Cash balances as detailed above. The
general fund includes a reserve of
£6,000 for the club launch and engine
fund.
Reasons for holding zero Para 1.22 Not applicable
reserves
Details of fund materially Para 1.24 Not applicable
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in deficit
Explanation of any Para 1.23 None
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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The funds to meet normal operating
costs come from members
The charity’s principal subscriptions, race entry fees and
sources of funds Para 1.47 commercial sponsors. Incidental
(including any income is generated from the use of
fundraising) the clubhouse building by members
and the local community.
Development projects, such as the
new clubhouse, are only commenced
when sufficient funds have been
raised, or guaranteed sources of
funds identified, to see them through
to completion. Any such funds are
ring-fenced and held in a separate
account.
The club holds no long-term
investments. The principle criterion is
Investment policy and the security of funds, as such they are
objectives including any Para 1.46 all held in accounts with UK based
social investment policy High Street banks.
adopted
The trustees maintain a risk register
that covers all aspects of the Club’s
A description of the Para 1.46 operations and which is kept under
principal risks facing the regular review.
charity The principal risks are:
Operational risk. The Charity’s key
operational risk relates to the
organisation of racing activities. Every
year a comprehensive risk
assessment and mitigation plan is
prepared and discussed with the
Harbour Authority. All racing is
conducted in accordance with World
Sailing Rules and the Charity uses
trained and experienced race officers.
Each skipper is required to
acknowledge their own responsibility
as regards risk management for
themselves, their crew and their
yacht.
The Club has no specific junior
section, nonetheless the Safeguarding
risks for young people and adults at
risk has been reviewed in the year
and refreshed as appropriate.
Part of the clubhouse re-development
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includes a much-enhanced catering facility. For the most part catering operations are outsourced to fully qualified third parties. The trustees and management committee are however mindful of their responsibilities under environmental health provisions and appropriate steps taken to ensure the legislation is fully complied with. Other
## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 CIO constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g. unincorporated
association, CIO)
Trustee selection Para 1.25 All trustees are elected from the Club
methods including membership at the AGM. One third of
details of any the trustees retire by rotation each
constitutional provisions year and may stand for re-election on
e.g. election to post or two occasions. Any member may put
name of any person or their name forward to serve as a
body entitled to appoint trustee when a vacancy arises.
one or more trustees
Two new trustees were elected at the
2022 AGM. At the 2023 AGM one
trustee will retire by rotation, and
being eligible will stand for re-
election. A second trustee will retire
and a new trustee has been identified
and will stand for election at the AGM.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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New trustees are fully briefed on their
duties and responsibilities using
Policies and procedures material from the Charity Commission
adopted for the Para 1.51 website.
induction and training of
trustees
The day-to-day activities of the Club
are run by a management committee,
The charity’s chaired by the Club Commodore (who
organisational structure Para 1.51 is also a trustee). The members of the
and any wider network management committee are elected
with which the charity annually at the AGM and are drawn
works from the club membership. Any
member may put themselves forward
for consideration by the members at
the AGM.
In a wider context the Club is a
member of the Port of Falmouth
Sailing Association, The Royal
Yachting Association and the Cornwall
Marine Network.
Relationship with any Para 1.51
related parties
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Other
## **Reference and Administrative details**
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Charity name Flushing Sailing Club
Other name the charity
uses
Registered charity 1182993
number
Charity’s principal New Quay
address Trefusis Road
Flushing
TR11 5TZ
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## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Peter Harvey Chair
2 Gay Slater Commodore
Melanie Franks Appointed 15 March
3
2022
4 Jeanette Hill
Michael Appointed 15 March
5
Hutchinson 2022
6 Dave Owens
Kaye Price Retired 15 March
7
2022
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved
Director name
Not applicable
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for
whole year
Not applicable
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## **Funds held as custodian trustees on behalf of others**
Description of the assets Not applicable held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Peter Harvey **Position (eg** Chair **Secretary, Chair, etc)**
**Date** 1[st] March 2023
**Charity Name No (if any) Flushing Sailing Club CIO 1182993 Receipts and payments accounts For the period** Period start date Period end date **To from** 1-Jan-22 31-Dec-22
## **Section A Receipts and payments**
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Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Donations, grants and Membership 19,400 6,416 - 25,816
Race fees 5,825 - - 5,825
Bar, catering, venue hire 51,120 - - 51,120
Interest received - - - -
- - - -
- - - -
- - - -
- - - -
Sub total (Gross income for AR) 76,345 6,416 - 82,761
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total [ - ] - - -
Total receipts 76,345 6,416 - 82,761
A3 Payments
Subscription RYA 425 - - 425
Bar, catering venue hire 32,506 32,506
Card and bank charges 1,270 1,270
Printing postage and stationery 890 - - 890
Telephone/website 4,362 - - 4,362
Rent 2,000 - - 2,000
Light, heat and water 1,842 - - 1,842
Insurance 3,014 - - 3,014
Repairs and renewals 1,178 1,178
Speakers 103 - - 103
Cleaning 4,179 4,179
Miscellaneous 84 84
Racing 6,514 6,514
Professional fees 50 - - 50
Charitable donations 1,050 - - 1,050
Sub total 59,467 - - 59,467
A4 Asset and investment
purchases, (see table)
Clubhouse redevelopment - 1,885 1,885
Pontoon development - 14,417 - 14,417
Sub total - 16,302 - 16,302
Total payments 59,467 16,302 - 75,769
Net of receipts/(payments) 16,878 - 9,886 - 6,992
A5 Transfers between funds 49,222 - 49,222 - -
A6 Cash funds last year end 22,278 59,108 - 81,386
Cash funds this year end 88,378 - - 88,378
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## **Section B Statement of assets and liabilities at the end of the period**
**Unrestricted Restricted Categories Details funds funds to nearest £ to nearest £ B1 Cash funds** General **11,335 -** Bar/catering **3,826 -** Redevelopment Fund **73,217 -** _**Total cash funds**_ **88,378 -** (agree balances with receipts and payments account(s)) OK OK **Unrestricted Restricted funds funds Details to nearest £ to nearest £ B2 Other monetary assets** Bar stock **2,407 - - - - - - - - - - -**
## **Details**
**Fund to which Cost (optional) asset belongs**
## **B3 Investment assets**
**-**
## **B4 Assets retained for the charity’s own use**
## **B5 Liabilities**
Signed by one or two trustees on behalf of all the trustees
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Fund to which
Details asset belongs Cost (optional)
Fixtures and fittings Redevelopment 29,510
New Clubhouse Redevelopment 432,858
Club Launch General -
Trophies and other equipment General -
Pontoon project Redevelopment 14,417
-
-
-
-
Fund to which Amount due
Details liability relates (optional)
Memberships renewed prior to the year end General 1,290
-
-
-
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## Signature
## Print Name
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Peter Harvey
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CC16a
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## **Last year**
**to the nearest £**
**199,407 7,562 37,777 - - - - - 244,746**
**244,746**
**330 20,118 429 188 1,784 750 891 2,478 3,647 368 2,510 2,733 8,891 - 400 45,517**
**375,429 375,429 420,946 - 176,200 - 257,586 81,386**
## **Endowment funds**
**to nearest £**
**-**
OK
## **Endowment funds**
**to nearest £**
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-
-
-
-
-
-
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**Current value (optional)**
**Current value (optional) 24,860 432,858 3,000 26,000 - - - - -**
**When due (optional)**
## Date of approval
1st March 2023
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs
report on the accounts
Section A
Independent Examiner's Report
Flushing Sathng Club CIO
On accounts for tho year
31 C)ecemb8r 2022
Charlty no
(rfany)
1182993
Sot out on pages
I report to the trustees on my examination of the accounts of the above
chanty fft Tru) the yu ermled 31 Decenkn 2022.
Ra8pon8lbllllle• and As the Charity trustees of ttr Trust, you are re8pon8ible for the preparation of
I report in respect of my examination of the Trusfs accourrts carried out
under section 145 of the 2011 Ad and in carying out my examination. I have
sect 145(5)(b) of the A¢X.
Indepondont
•xaminorf8 8tat•m•nt
come to my attention in connection wtth the examlnation vh)i¢h gives me
cause to belEve that in. any material respect:
theAdor
I have concems and have come acxoss no other matters in connec*ion
Slgned:
OL
Pth Tregakes CTA FCA
Relevant professlonal
qualifi&ition(s) or body
(If any):
Chartered Accountsnt
Address:
9 Ordlard Vale
Flushing
Falm
IER
October 2018