Trustees Annual Report 2020-2021
________________
Maidstone Lions Club CIO
Registered Charity Number 1182988
Trustees Annual Report - Year Ended 30[th] June 2021
Legal and Administrative Details:
Lions Club Name: Maidstone Formation Date: 23[rd] September 1959 Charity Name: Maidstone Lions Club Registered Charity No: 1182988 Principal Address: The Charity has no registered permanent address, the focal point for correspondence is Peter Woods, 37 Paynes Lane, Maidstone, Kent ME15 9QZ Constitution: CIO constitution dated 1[st] February 2020 Trustees for the Year: Trustees: Maidstone Lions Club Members as per attached Appendix A Bankers: Shawbrook Bank CAF Bank Independent Examiner: AIMS Accountants for Business New Stonehill Farm, Stonehill Road, Egerton, Kent TN27 9DU
Restrictions: There are no restrictions
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Trustees Annual Report 2020-2021
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Aims and Organisation
Lions Clubs International
The Maidstone Lions Club is a local club formed as part of Lions Clubs International voluntary service organisation that helps, supports and guides local clubs to serve their local communities. Clubs are chartered as separate entities with their own constitution but have links to other clubs in their Zone, to their District in the South East of England, the Multiple Districts of the UK and to Lions Clubs International. Linkages with other Lions Clubs and the Lions Clubs structures provides a vehicle for the exchange of ideas and through co-operation the clubs work together to help on national and international charitable projects.
Maidstone Lions Club
Maidstone Lions Club is a voluntary organisation which exists to help the local community and support, as it sees fit, Lions Clubs’ national and international projects. The administration of the Club is wholly financed by its members. All time to organise activities to raise funds and provide community service is given freely by the members and friends of the club, for no payment or reward. This is the Club’s 61[st] year as part of Lions Clubs International.
The objects of each Lions Club are to:
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create and foster a spirit of understanding among the peoples of the world;
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promote the principles of good government and good citizenship;
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take an active interest in the civic, cultural, social and moral welfare of the community;
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unite the clubs in the bonds of friendship, good fellowship and mutual understanding;
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provide a forum for the open discussion of matters of public interest; provided, however, that partisan politics and sectarian religion shall not be debated by club members;
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encourage service-minded people to serve their community without personal financial reward, and to encourage efficiency and promote high ethical standards in commerce, industry, professions, public works and private endeavours.
Membership
The Lions Club’s membership at the beginning of the year was 20. At the end of the year the membership was 19.
In undertaking its work the Charity relies on the members of the Maidstone Lions Club. Their time is given freely and without charge and without this support the charity would not be able to function.
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Trustees Annual Report 2020-2021
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Maidstone Lions Club is managed by its members and meets monthly at a “Business Meeting”. The Club elects and appoints annually a number of Officers and Trustees who meet monthly to discuss strategic or important issues. Detailed affairs relating to Fund-raising and decisions on Community Service proposals and donations are considered at regular monthly welfare committee meetings.
Club members pay an annual subscription of £52.00, paid half yearly. These subscriptions and some fund raising social events for members pay for the members’ dues which are paid to support Lions SE District, Lions Multiple Districts and Lions Club International administration and for the administration of the Club. The monies relating to the administration of the club are indicated in the accounts.
CIO Composition
The CIO is managed by the Trustees which include the Club President, Secretary and Treasurer. The Trustees are elected by the members of the Lions Club and are listed in Appendix A. Trustees are encouraged to attend the Lions District 105SE Spring Forum where guidance is given on the role of Trustees. New Trustees are given relevant information as outlined in the constitution.
The Club’s charitable work and donations are administered through the CIO. All financial donations are individually approved by a majority of the members and Trustees, subject to there being a quorum of at least 50% trustees and members; the Chairperson, Lion President, having a casting vote.
Purposes of the CIO
The charitable purposes of the CIO fall into the following general categories:
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the improvement of health or the saving of lives.
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the relief of those in need, by reason of youth, age, ill-health, disability, or other disadvantage.
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the advancement of citizenship or community development.
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the relief of financial hardship.
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the advancement of environmental protection or improvement.
Finance and Activities
Income
The CIO relies entirely on the Maidstone Lions Club for its income. Members and friends of the Club undertake a variety of fund-raising activities throughout the year.
The main income of the club during the year was derived from:
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Street Collections
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Rental Income
These funds are only then donated to chosen causes following the guidelines in the Grant Making policy and on the recommendation of the Club’s Welfare Committee and the Lions Club members and approval by the Trustees.
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Trustees Annual Report 2020-2021
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Property
The Maidstone Lions Club owns two private residential properties for the purpose of generating rental income for the Maidstone Lions Club. These properties are: 9 Cudham Close, Vinters Park, Maidstone ME14 5QG
15 Castle Road, Allington, Maidstone ME16 OPR
Both are managed by – Hatch Batten Estates. Mid Kent Shopping Centre, Castle Road, Allington, Maidstone ME16 6PU
Donations made by the CIO
The Trustees approved a number of donations to local organisations and individuals based on recommendations from the Welfare Committee / Club members. A list of the donations approved by the Trustees is enclosed within the accounts.
Welfare Activities
Apart from financial donations the Club organised / supported amongst others: Third World Spectacles Recycling Maidstone Hospital ICU Heart of Kent Hospice Message in a Bottle for Maidstone citizens with hidden medical conditions Maidstone Churches Winter Shelter
Reserves Policy
The CIO looks to maintain a minimum balance in its account of £10,000.00 to cover any urgent needs or requests for financial donations.
Risk Policy
There are no employees but the Charitable Trust does own two properties. The property risks are mitigated by letting the properties through professional agents who hold tenancy deposits, and having appropriate buildings insurances.
The Trustees are covered to the level of £10 million by the Trustees’ indemnity element of the Lions Multiple District Insurance policy. Due diligence in checking the insurance details of any organisation employed at events is essential.
The only other perceived risk is insolvency. This is addressed by the trustees ensuring that grants / donations do not exceed the available funds held by the CIO
Review of Financial Activities and Affairs
The Receipts and Payments accounts of the Maidstone Lions Club for the year ended 30 June 2021 are attached to this report. These have been independently examined and approved.
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Trustees Annual Report 2020-2021
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Signed on behalf of the current Trustees:
Judith Woods, Peter Woods, Malcolm Luxton, Anita Crayford, Peter Hooper, Derek Ransley, Ian McWalter.
| Date | Signature | ||
|---|---|---|---|
| President | Judith Woods | ||
| Treasurer | Peter Woods | ||
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Trustees Annual Report 2020-2021
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Appendix – A
Maidstone Lions Trustees as at 30 June 2021
Office Held 2020-21
| Hannah Eaton | **President *** |
|---|---|
| Judith Woods | **1st Vice President *** |
| Malcolm Luxton | **Secretary *** |
| Peter Woods | **Treasurer *** |
| David Priestley | **Minute Secretary *** |
| Peter Hooper | Welfare Chairman* |
| Bryan Vizzard | **Member *** |
| Mike Williams | **Member *** |
| Anita Crayford | **Member *** |
Page 6
Maidstone Lions Club - Charitable Incorporated Organisation
Registered Charity Number 1182988
Company Number CE017194
Unaudited Receipts and Payments Accounts
For the year ending 30[th] June 2021
Maidstone Lions Club - Charitable Incorporated Organisation Registered Charity Number 1182988
Company Number CE017194
Contents of the Unaudited Receipts and Payments Accounts For the year ending 30[th] June 2021
| Page | |
|---|---|
| Accountant / Examiners’ Report | 1 |
| Receipts and Payments Accounts | 2 |
| Statement of Assets and Liabilities | 3 |
| Appendix A – Donations | 4 |
Maidstone Lions Club - Charitable Incorporated Organisation
Registered Charity Number 1182988
Company Number CE017194
Accountant/Examiners’ report
In order to assist you to fulfil your duties under the Charities Act 2011, we have prepared for your approval the receipts and payments accounts of Maidstone Lions Club Charitable Incorporated Organisation for the year ending 30[th] June 2021, from the charity’s accounting records and from information and explanations you have given us.
As a member firm of the Institute of Chartered Management Accountants (CIMA), we are subject to its ethical and other professional requirements which are detailed in the member’s handbook.
This report is made solely to the charity, as a body, in accordance with the terms of our engagement letter. Our work has been undertaken solely to prepare for your approval the receipts and payments accounts of Maidstone Lions Club Charity Trust Fund and state those matters that we have agreed to state to them, as a body, in this report in accordance with AAF 2/10 as detailed at icaew.com/compilation. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than Maidstone Lions Club Charity trust Fund as a body for our work or for this report.
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the Charities Act,
-
to follow the procedures laid down in the general Directions given by the Charity Commission (under
-
section 145(5)(b) of the Charities Act, and
-
to state whether particular matters have come to my attention.
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
In connection with my examination, no matter has come to my attention
-
which gives me reasonable cause to believe that in, any material respect, the requirements:
-
to keep accounting records in accordance with section 130 of the Charities Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached
Gary Robinson (Chartered Management Accountant)
Date: 8th January 2022
Page 1
Maidstone Lions Club - Charitable Incorporated Organisation Registered Charity Number 1182988 Company Number CE017194 Receipts and Payments Accounts For the year ending 30th June 2021
| Unrestricted | Restricted | Total June | ||
|---|---|---|---|---|
| Funds | Funds | 2021 | ||
| £ | £ | £ | ||
| Receipts | ||||
| Fundraising | 294 | 294 | ||
| Subscriptions | 994 | 994 | ||
| Donations | 666 | 666 | ||
| Rental Income Vinters | 12,600 | 12,600 | ||
| Rental Income Allington | 13,800 | 13,800 | ||
| Deposit Account Interest | 719 | 719 | ||
| sub | 29,072 | 0 | 29,072 | |
| Payments | ||||
| Donations | 19,674 | 19,674 | ||
| Fundraising Expenses | 170 | 170 | ||
| Legal and Professional Costs | 724 | 724 | ||
| Operational Costs | 440 | 440 | ||
| Subscriptions and dues | 1,358 | 1,358 | ||
| Investment Property Expenses - Vinters | 2,027 | 2,027 | ||
| Investment Property Expenses - Allington | 2,836 | 2,836 | ||
| sub | 27,230 | 0 | 27,230 | |
| Asset and investment purchases | ||||
| 0 | 0 | |||
| sub | 0 | 0 | 0 | |
| Total payments | 27,230 | 0 | 27,230 | |
| Net of receipts / (payments) | 1,842 | 0 | 1,842 | |
| Cash funds last year end | 110,469 | 0 | 110,469 | |
| Cash funds this year end | 112,312 | 0 | 112,312 |
Page 2
Statement of Assets and Liabilities For the year ending 30th June 2021
| Unrestricted Funds | ||
|---|---|---|
| £ | ||
| Cash Funds | ||
| Shawbrook | 80,000 | |
| CAF Bank | 32,311 | |
| Cash | 0 | |
| Total cash funds | 112,311 | |
| Other monetary assets | ||
| None | 0 | |
| Total other monetary assets | 0 | |
| Investment assets | ||
| Investment Property - Vinters | 240,000 | |
| Investment Property - Allington | 250,000 | |
| Total investment assets | 490,000 | |
| Assets retained for the Charity's own use | ||
| None | ||
| Total assets retained for the Charity's own use | 0 | |
| Liabilities | ||
| None | ||
| Total liabilities | 0 | |
| Total assets and liabilities | 602,311 | |
| Approved on behalf of Maidstone Lions Club - | Charitable Incorporated Organisation | |
| Signature____ | Signature____ | |
| Name_______ | Name_______ | |
| Date: | Date: | |
| Page 3 |
Appendix A
Maidstone Lions Club - Charitable Incorporated Organisation Registered Charity Number 1182988 Company Number CE017194 Donations for the year ending 30th June 2021
| Details Beds for K D from womens refuge The Princess Project - training video The Family Trust - technical equipment Washing machine for MR from womens refuge D Frost - memorial wreath HearSay Charitable Trust - furniture Salvation Army - Food banks Salvation Army - Christmas presents Womens refuge - rail travel Involve Christmas Party Crossroads via Malling Lions MCWS - food receipts for February 2021 Heart of Kent Hospice - alatm floor mats Fusion Parkwood - wireless equipment Tommy's Rainbow Trust - 2 S7 tablets MCWS - food receipts for March 2021 MCWS - food receipts for April 2021 removal van for Make A Difference Maid ipads for Archbishop Courtenay school Life café - summer holiday club Womens refuge - condenser tumble dryer donation to Gillingham Lions Club donation to Swale Lions Club Total Donations |
Total |
|---|---|
| 774.00 2,000.00 1,500.00 354.99 50.00 185.97 1,000.00 1,000.00 206.90 250.00 147.06 230.36 1,033.04 900.00 1,238.00 322.90 76.64 70.00 3,885.00 250.00 199.00 2,000.00 2,000.00 |
|
| 19,673.86 |
Page 4
Maidstone Lions Club - Charitable Incorporated Organisation
Registered Charity Number 1182988
Company Number CE017194
Unaudited Receipts and Payments Accounts
For the year ending 30[th] June 2021
Maidstone Lions Club - Charitable Incorporated Organisation Registered Charity Number 1182988
Company Number CE017194
Contents of the Unaudited Receipts and Payments Accounts For the year ending 30[th] June 2021
| Page | |
|---|---|
| Accountant / Examiners’ Report | 1 |
| Receipts and Payments Accounts | 2 |
| Statement of Assets and Liabilities | 3 |
| Appendix A – Donations | 4 |
Maidstone Lions Club - Charitable Incorporated Organisation
Registered Charity Number 1182988
Company Number CE017194
Accountant/Examiners’ report
In order to assist you to fulfil your duties under the Charities Act 2011, we have prepared for your approval the receipts and payments accounts of Maidstone Lions Club Charitable Incorporated Organisation for the year ending 30[th] June 2021, from the charity’s accounting records and from information and explanations you have given us.
As a member firm of the Institute of Chartered Management Accountants (CIMA), we are subject to its ethical and other professional requirements which are detailed in the member’s handbook.
This report is made solely to the charity, as a body, in accordance with the terms of our engagement letter. Our work has been undertaken solely to prepare for your approval the receipts and payments accounts of Maidstone Lions Club Charity Trust Fund and state those matters that we have agreed to state to them, as a body, in this report in accordance with AAF 2/10 as detailed at icaew.com/compilation. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than Maidstone Lions Club Charity trust Fund as a body for our work or for this report.
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the Charities Act,
-
to follow the procedures laid down in the general Directions given by the Charity Commission (under
-
section 145(5)(b) of the Charities Act, and
-
to state whether particular matters have come to my attention.
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
In connection with my examination, no matter has come to my attention
-
which gives me reasonable cause to believe that in, any material respect, the requirements:
-
to keep accounting records in accordance with section 130 of the Charities Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached
Gary Robinson (Chartered Management Accountant)
Date: 8th January 2022
Page 1
Maidstone Lions Club - Charitable Incorporated Organisation Registered Charity Number 1182988 Company Number CE017194 Receipts and Payments Accounts For the year ending 30th June 2021
| Unrestricted | Restricted | Total June | ||
|---|---|---|---|---|
| Funds | Funds | 2021 | ||
| £ | £ | £ | ||
| Receipts | ||||
| Fundraising | 294 | 294 | ||
| Subscriptions | 994 | 994 | ||
| Donations | 666 | 666 | ||
| Rental Income Vinters | 12,600 | 12,600 | ||
| Rental Income Allington | 13,800 | 13,800 | ||
| Deposit Account Interest | 719 | 719 | ||
| sub | 29,072 | 0 | 29,072 | |
| Payments | ||||
| Donations | 19,674 | 19,674 | ||
| Fundraising Expenses | 170 | 170 | ||
| Legal and Professional Costs | 724 | 724 | ||
| Operational Costs | 440 | 440 | ||
| Subscriptions and dues | 1,358 | 1,358 | ||
| Investment Property Expenses - Vinters | 2,027 | 2,027 | ||
| Investment Property Expenses - Allington | 2,836 | 2,836 | ||
| sub | 27,230 | 0 | 27,230 | |
| Asset and investment purchases | ||||
| 0 | 0 | |||
| sub | 0 | 0 | 0 | |
| Total payments | 27,230 | 0 | 27,230 | |
| Net of receipts / (payments) | 1,842 | 0 | 1,842 | |
| Cash funds last year end | 110,469 | 0 | 110,469 | |
| Cash funds this year end | 112,312 | 0 | 112,312 |
Page 2
Statement of Assets and Liabilities For the year ending 30th June 2021
| Unrestricted Funds | ||
|---|---|---|
| £ | ||
| Cash Funds | ||
| Shawbrook | 80,000 | |
| CAF Bank | 32,311 | |
| Cash | 0 | |
| Total cash funds | 112,311 | |
| Other monetary assets | ||
| None | 0 | |
| Total other monetary assets | 0 | |
| Investment assets | ||
| Investment Property - Vinters | 240,000 | |
| Investment Property - Allington | 250,000 | |
| Total investment assets | 490,000 | |
| Assets retained for the Charity's own use | ||
| None | ||
| Total assets retained for the Charity's own use | 0 | |
| Liabilities | ||
| None | ||
| Total liabilities | 0 | |
| Total assets and liabilities | 602,311 | |
| Approved on behalf of Maidstone Lions Club - | Charitable Incorporated Organisation | |
| Signature____ | Signature____ | |
| Name_______ | Name_______ | |
| Date: | Date: | |
| Page 3 |
Appendix A
Maidstone Lions Club - Charitable Incorporated Organisation Registered Charity Number 1182988 Company Number CE017194 Donations for the year ending 30th June 2021
| Details Beds for K D from womens refuge The Princess Project - training video The Family Trust - technical equipment Washing machine for MR from womens refuge D Frost - memorial wreath HearSay Charitable Trust - furniture Salvation Army - Food banks Salvation Army - Christmas presents Womens refuge - rail travel Involve Christmas Party Crossroads via Malling Lions MCWS - food receipts for February 2021 Heart of Kent Hospice - alatm floor mats Fusion Parkwood - wireless equipment Tommy's Rainbow Trust - 2 S7 tablets MCWS - food receipts for March 2021 MCWS - food receipts for April 2021 removal van for Make A Difference Maid ipads for Archbishop Courtenay school Life café - summer holiday club Womens refuge - condenser tumble dryer donation to Gillingham Lions Club donation to Swale Lions Club Total Donations |
Total |
|---|---|
| 774.00 2,000.00 1,500.00 354.99 50.00 185.97 1,000.00 1,000.00 206.90 250.00 147.06 230.36 1,033.04 900.00 1,238.00 322.90 76.64 70.00 3,885.00 250.00 199.00 2,000.00 2,000.00 |
|
| 19,673.86 |
Page 4