**Charity number: 1182974** ## **DARTMOOR PRESERVATION ASSOCIATION** ## **UNAUDITED** **TRUSTEES' REPORT AND FINANCIAL STATEMENTS** **FOR THE YEAR ENDED 31 DECEMBER 2021** **DARTMOOR PRESERVATION ASSOCIATION** ## **CONTENTS** ||Page| |---|---| |**Reference and administrative details of the charity, its Trustees and advisers**|1| |**Trustees' report**|2| |**Independent examiner's report**|15 - 16| |**Statement of financial activities**|17| |**Balance sheet**|18| |**Notes to the financial statements**|19 - 32| ## **DARTMOOR PRESERVATION ASSOCIATION** ## **REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 DECEMBER 2021** |**Trustees**||Kate Ashbrook, Vice Chair| |---|---|---| |||Elizabeth Bailey| |||Alison Clish-Green| |||Christopher Curry| |||William Fell| |||John Howell, Chairman| |||Jane Marchand| |||Keith Ryan| |||John Skinner| |||Graham Wall, Vice Chair (deceased October 2021)| |||Claude Williams| |**Charity registered**||| |**number**|1182974|| |**Principal office**|Old Duchy Hotel|| ||Tavistock Road|| ||Princetown|| ||Yelverton|| ||Devon|| ||PL20 6QF|| |**Chief executive officer**|Phil Hutt|| |**Accountants**|Bishop Fleming LLP|| ||Chartered Accountants|| ||Salt Quay House|| ||4 North East Quay|| ||Sutton Harbour|| ||Plymouth|| ||PL4 0BN|| |**Bankers**|Natwest Bank plc|| ||1 Church Street|| ||St Austell|| ||Cornwall|| ||PL25 4AW|| |**Solicitors**|Trowers & Hamlins|| ||The Senate|| ||Southernhay Gardens|| ||Exeter|| ||Devon|| ||EX1 1UG|| Page 1 **DARTMOOR PRESERVATION ASSOCIATION** ## **TRUSTEES REPORT FOR THE YEAR ENDED 31 DECEMBER 2021** The Trustees present their annual report, together with the financial statements of the charity, for the year ended 31 December 2021. 7KH ILQDQFLDO VWDWHPHQWV FRPSO\ ZLWK WKH &KDULWLHV $FW WKH &RQVWLWXWLRQ DQG ³$FFRXQWLQJ DQG 5HSRUWLQJ by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) HIIHFWLYH -DQXDU\ ´ The accounts have been prepared under the Accruals basis, due to the level of income in the year. ## **(A) STRUCTURE, GOVERNANCE AND MANAGEMENT** The principal object of the charity is the conservation, preservation, protection and enhancement of the landscape, antiquities, flora and fauna, natural beauty, cultural heritage and the scientific merit of Dartmoor. The DPA is a Charitable Incorporated Organisation governed by its Constitution dated 25th May 2019. It is registered as a charity with the Charity Commission. Details of the Trustees who served throughout the year are included in the Reference and Administrative details at the beginning of this report. The Trustees have devolved responsibility for day-to-day management of the Charity to the key management personnel. The key management personnel comprise the Chief Executive, the Financial Administrator and the Communications Officer. The key management personnel implement the policies laid down by the Trustees and report back to them on performance. There have been no changes in the objectives since the adoption of the Constitution in May 2019. ## **(B) OBJECTS AND POLICIES** The Objects of the Association, as set out in its Constitution are: The conservation, preservation, protection and enhancement of the landscape, antiquities flora and fauna, natural beauty, cultural heritage and the scientific merit of Dartmoor for the public benefit, in particular but not exclusively by: - x The protection and preservation of public access to and on Dartmoor subject to the ancient rights of commoners; - x The preservation in the public interest of the Dartmoor Commons and for this purpose to assist and co-operate with the commoners and any organisation in achieving this object; - x The study of and the recording and publication of information upon the antiquities, history and natural history of Dartmoor; and - x The study, in co-operation with other bodies, of future trends on Dartmoor and the putting forward of ideas to ensure their development along lines in harmony with the above objects. These 2EMHFWV DUH FRQVLGHUHG LQ IRUPXODWLQJ WKH $VVRFLDWLRQ¶V VWUDWHJ\ DQG SROLFLHV DQG LQ PDNLQJ GHFLVLRQV on whether or not to support a specific project. 7KH 7UXVWHHV UHJXODUO\ UHYLHZ WKH $VVRFLDWLRQ¶V 2EMHFWV DQG PDNH VXUH WKDW they continue to be relevant, appropriate and up to date. Over the years, the Association has developed a range of policies which support these Objects, dealing with Page 2 **DARTMOOR PRESERVATION ASSOCIATION** ## **TRUSTEES REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021** some of the main issues on Dartmoor. Policies are discussed and formulated at regular meetings of the Board of Trustees. They are subject to regular review and amendment where appropriate. ## 7KH $VVRFLDWLRQ¶V SROLFLHV DUH DV IROORZV 1 The DPA supports and promotes the right of public access to all Common Land on Dartmoor; to Access Land under the Countryside and Rights of Way Act 2000; to all Rights of Way; and to all land that has WUDGLWLRQDO SXEOLF DFFHVV ³3XEOLF $FFHVV´ PHDQV DFFHVV RQ foot, bicycle, or horseback in accordance with relevant legislation or regulations.) 2 The DPA supports and promotes the listing of land under the CRoW Act, including newtakes and rough grazing, whilst remaining sensitive to areas of Dartmoor where habitat conditions may require limited or no access. 3 The DPA is opposed to fencing on Dartmoor Access Land where none existed beforehand, unless there is an overriding need which cannot be met by alternative means. In the case of dry-stone walls, the DPA supports traditional rebuilding with stone. 4 The DPA supports the protection of all ancient monuments, whether scheduled or not, and seeks the preservation of these, and the artefacts and buildings found on Dartmoor. 5 The DPA supports the preservation of the natural habitats found on Dartmoor and seeks, wherever they are threatened, to find the means to provide the necessary protection. 6 The DPA recognises the invasive nature of bracken, gorse and some other native and non-native flora and fauna to archaeological sites and will pursue ways of bringing them under control. 7 The DPA is opposed to the extension of china clay workings on Dartmoor and adjacent land. 8 The DPA is opposed to military live firing on Dartmoor and holds the view that military training on Dartmoor is incompatible with its status as a national park. 9 The DPA supports traditional extensive hill farming on Dartmoor and small scale local traditional industries. 10 The DPA is opposed to the reopening of lapsed quarrying activities, unless they are supported by the local community and serve a genuine local need. 11 The DPA is opposed to the disfigurement of the moorland landscape by television masts, mobile telephone masts and wind farms. Small scale wind generators serving a single farm or hamlet will be judged on the merit of the planning application. 12 The DPA will examine planning applications for developments within the National Park and oppose those it considers detrimental to Dartmoor. 13 The DPA is opposed to housing developments in moorland villages that are not specifically aimed at satisfying local needs. 14 The DPA supports the return to natural broad-leafed woodlands; to natural regeneration; and to open moorland. It is opposed to the development of further soft wood plantations. Where self-seeding occurs beyond the boundaries of existing soft wood plantations, the DPA calls for these trees to be removed to prevent further expansion. 15 The DPA recognises the importance of ponies to the Dartmoor landscape and supports those schemes which are in keeping with good husbandry and which will ensure the survival of a healthy pony stock. 16 The DPA accepts that swaling is good Dartmoor practice and encourages its use within the guidelines laid Page 3 **DARTMOOR PRESERVATION ASSOCIATION** ## **TRUSTEES REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021** down by the Commoners Council, the Dartmoor National Park Authority (DNPA) and Natural England, but it believes that its use should be restricted to the period between 1[st] October and the last day in February each year. 17 The DPA will practice good management on all of its own properties, demonstrating that traditional farming, habitat protection, biodiversity and public access can co-exist. 18 The DPA is opposed to any recreational activity that causes damage to, or otherwise interferes with the quiet enjoyment of, the fabric, flora or fauna of the moor. 19 The DPA will purchase land, subject to the availability of liquid assets, if there are good and justifiable reasons for so doing. 20 The DPA opposes all applications for commercial wind farms situated on, adjacent to, or impacting upon, Dartmoor. The DPA will work with like-minded organisations towards this end. The DPA will consider supporting applications for small scale wind power schemes, provided that they are sensitively sited and meet the needs of individual buildings or small communities. 21 The DPA has supported the Dartmoor Mires Project, a pilot to explore the feasibility and effects of restoring degraded areas of high-quality blanket bog, to reduce erosion and to promote regeneration of moorland bog vegetation. It continues to support the monitoring and scientific assessment of the pilot phase and is now a member of the Peatlands Partnership ± a collaboration of government agencies, nongovernmental organisations, landowners and commoners. In early 2018, the Partnership obtained a Defra Capital Grant of more than £1.6million to restore 326ha of peatland on sites at Flat Tor Pan, Amicombe, HangingstoQH +LOO DQG 5HG /DNH 3DUW RI WKH '3$¶V UROH LQ WKH 3DUWQHUVKLS ZLOO be to ensure that the fullest consultation takes place with all stakeholders including commoners and other Dartmoor user groups; and that management for archaeology will, when necessary, take precedence over biodiversity. 22 The DPA opposes the use of chemicals such as herbicides and pesticides on common land and all open access land, although small scale applications via a knapsack sprayer may be acceptable in certain circumstances. In particular the DPA calls on Government to give a commitment that it will not authorise the aerial spraying of chemicals, such as Asulam/Asulox against bracken, on any common or open access land on Dartmoor. 7KH '3$ VXSSRUWV WKH JRYHUQPHQW¶V REMHFWLYH Rf improving habitats for wildlife, creating healthier places for people to live and work, and leaving the environment in a better state for future generations. However, it feels that the proposed biodiversity net gain hierarchy has no place in the Dartmoor National Park and that adverse impacts on the environment should always be avoided altogether, rather than mitigated. The primary purpose of the National Parks is to conserve and enhance their natural beauty, wildlife and cultural heritage and no development is acceptable which would cause damage to biodiversity or harm the environment. 24 In view of the unacceptable level of livestock casualties and the impact this has on commoners, the DPA supports the 40mph speed limit within the National Park, particularly on unfenced roads where livestock are present, and calls for the regular enforcement of this speed limit. 25 National Parks contribute significantly to the wellbeing of the nation, by providing safe, attractive, healthy places for active travel and recreation. They contribute to better physical and mental health through improved opportunities for engaging with nature and they provide benefits for local businesses and communities. The DPA encourages improved access to, from and within National Parks, to allow everybody to take advantage of these benefits. However, currently a lack of public transport prevents many people from visiting these key national assets. The DPA believes that physical access to Dartmoor National Park should be an important priority. It supports the promotion of a cohesive public transport policy by the government and the National Park Authority and encourages the use of public transport. 26 The DPA is opposed to the public use of the military roads in the vicinity of Okehampton Army Training Camp. Page 4 **DARTMOOR PRESERVATION ASSOCIATION** ## **TRUSTEES REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021** ## **(C) MAIN ACTIVITIES UNDERTAKEN TO FURTHER THE CHARITY'S PURPOSES FOR PUBLIC BENEFIT** ## **Summary** During this very challenging financial period, the DPA has: - x Continued its work, insofar as consistent with government regulations and has managed the Association with minimum disruption or risk to members, staff, volunteers and the public. - x Participated in planning consultations aimed at maintaining the protections afforded to the National Parks. Continued to monitor planning applications and oppose inappropriate ones. - x Supported conservation activities which have improved habitats for wildlife on Dartmoor. - x Through our participation in a variety of projects, raised awareness of the ecology of Dartmoor and the threats which face it. - x Worked closely with a number of like-minded organisations to help protect and enhance Dartmoor. - x Helped to shape the future of Dartmoor by participating in national and local consultations, in SDUWLFXODU WKH '13$¶V UHYLHZ RI 1DWLRQDO 3DUN E\HODZV LQ PLG-2021. - x Managed our land holdings in accordance with good practice. - x Maintained effective governance and financial security through adherence to its policies and financial controls and by holding regular reviews with our financial advisers to consider investment performance, together with the level of risk and types of investment that are acceptable. 7KH '3$¶V 7UXVWHHV KDYH UHYLHZHG WKH DFWLYLWLHV RI WKH &KDULW\ LQ WKH OLJKW RI WKH JXLGDQFH SXEOLshed by the Charity Commission on public benefit. The Trustees are satiVILHG WKDW WKH $VVRFLDWLRQ¶V DFWLYLWLHV DUH IRU WKH public benefit, relating as they do to protecting, promoting and enhancing, in the public interest, the landscape, antiquities, flora and fauna, natural beauty, cultural heritage and scientific interest of Dartmoor. The preservation and enhancement of the Dartmoor landscape is recognised as a charitable purpose and SURGXFHV D ³SXEOLF JRRG´ ZKLFK LV DFKLHYHG E\ WKH DFWLYLWLHV VHW RXW LQ this report. More details of these activities are shown below. ## **(i) Responding to Covid-19** Together with the rest of the world, the DPA experienced another challenging year in 2021. Much of the year was spent finding new ways to work in response to the Covid- ³CRYLG´ FULVLV. We were broadly successful in continuing to maintain the organisation with a minimum of disruption to our members, or the work of the Association. The main actions taken and the impact upon the Association were as follows: - x During much of the year, DPA staff worked from home and most of our communications with members and the public were by email. 3RVW ZDV UHGLUHFWHG WR WKH &KLHI ([HFXWLYH¶V KRPH DGGUHVV and we were therefore able to respond to correspondence with a delay of only a few days. - x Staff held telephone calls and video conferences with each other several times a week to discuss financial, membership administration, and other work priorities. Telephone conferences took place with our partners and financial advisors - x 7KH VFKHGXOHG PHHWLQJV RI WKH '3$¶V %RDUG RI 7UXVWHHV ZHUH FDUULHG out by advance distribution of papers and a mixture of face-to-face meetings and video conferences. Meetings with partners and other stakeholders took place by videoconference. Page 5 **DARTMOOR PRESERVATION ASSOCIATION** ## **TRUSTEES REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021** - x The Annual General Meeting due to be held during the Spring Bank Holiday weekend, was initially postponed, as it became clear that holding it would not be possible because of government travel and social-distancing regulations. It subsequently became clear that it would not be possible to hold a face-to-face AGM in the time stipulated in the '3$¶V &RQVWLWXWLRQ and the decision was taken to conduct the necessary business by a postal ballot of members, supported by a dedicated page on the $VVRFLDWLRQ¶V ZHEVLWH This took place in October 2021. Members voted on resolutions to receive the minutes of the 2020 $*0 DQG WKH 7UXVWHHV¶ $QQXDO 5HSRUW )LQDQFLDO 6WDWHPHQWV 7KH\ ZHUH DOVR DVNHG WR YRWH RQ resolutions to re-elect Alison Clish-Green as a Trustee and Colin Turner as President; to appoint BLVKRS )OHPLQJ DV WKH '3$¶V DFFRXQWDQWV; and on a number of administrative changes to the Constitution. We received almost exactly the same number of votes as last year (180) and once again, every motion put forward was approved, with not a single vote against. The Annual Report and Financial Statements were loaded to the Charity Commission website as required. However, when we tried to load the amended Constitution, it transpired that we had failed to meet the 15-day window. We will therefore need to ratify the decision at the 2022 AGM. - x Around sixty members attended the annual Christmas lunch, held in a brief window between government restrictions. This was held at Ilsington hotel and was a successful event, with members enjoying the first opportunity to meet face-to-face for the first time indoors since 2019. Unfortunately, however, we were unable to attend Dartmoor local shows in 2021, as the organisers felt that the risk of contagion was too great for them to go ahead. - x We continued to produce our members¶ PDJD]LQH ³'DUWPRRU 0DWWHUV´ DV XVXDO and reverted to distributing it ourselves rather than using a mailing house. We also introduced an e-newsletter for members who had approved the use of their email addresses for this purpose. ## **(ii) Government Policy Consultations** Potentially the most significant consultation in recent years was the Review of Designated Landscapes, commissioned by government and led by Julian Glover. Commencing in May 2018 the review included a call for evidence which generated around 2,500 responses, including a detailed one from the DPA. The Final Report was published in September 2019. Government welcomed the Review and the next step was to consider its proposals in detail, including possible timelines for implementing recommendations. Its initial intention was to respond towards the end of 2020 but this was delayed by the Covid pandemic and had still not happened by the end of 2021. The latest target date for the response is mid-January 2022. The DPA welcomes some aspects of the Report but has concerns over others. ## **(iii) Planning Applications** We continued to monitor the weekly list of planning applications submitted to the DNPA and commented on the following: - x We opposed two applications for telecoms masts in January, one at Stoney Post Cross in Holne and the second at Avon Filtration Station. Both were approved, which was unsurprising as there had not been a great deal of local opposition to the applications. - x We objected to an application for a change of use of an agricultural field at Mary Tavy, to allow the siting oI WKUHH VKHSKHUG¶V KXWV 2XU REMHFWLRQ ZDV RQ WKH EDVLV WKDW WKLV ZDV QRW DV FODLPHG D IDUP Page 6 **DARTMOOR PRESERVATION ASSOCIATION** ## **TRUSTEES REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021** diversification and also that the development would fail to conserve or enhance this part of the National Park. The DNPA agreed and the application was refused. - x We joined the local council in objecting to an application for a café and bicycle hire and repair facility DW 7\UZKLWW¶V :KDUI QHDU **Income from:**
Donations and legacies
3
Charitable activities
4
Other trading activities
5
Investments
6
**Total income**
**Expenditure on:**
Raising funds
7
Charitable activities
8
**Total expenditure**
**Net movement in funds before other**
**recognised gains**
**Other recognised gains:**
Gains on revaluation of fixed assets
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
Net movement in funds
**Total funds carried forward**|**Unrestricted**
**funds**
**12 months**
**ended**
**31 December**
**2021**
**£**
**77,479**
**21,980**
**9,686**
**43,163**
**152,308**
**3,126**
**106,552**
**109,678**
**42,630**
**117,778**
**160,408**
**1,640,171**
**160,408**
**1,800,579**|**Restricted**
**funds**
**12 months**
**ended**
**31 December**
**2021**
**£**
**2,000**
**1,000**
**-**
**-**
**3,000**
**-**
**1,000**
**1,000**
**2,000**
**-**
**2,000**
**-**
**2,000**
**2,000**|**Total**
**funds**
**12 months**
**ended**
**31 December**
**2021**
**£**
**79,479**
**22,980**
**9,686**
**43,163**
**155,308**
**3,126**
**107,552**
**110,678**
**44,630**
**117,778**
**162,408**
**1,640,171**
**162,408**
**1,802,579**| |---|---|---|---| The Statement of Financial Activities includes all gains and losses recognised in the year. The notes on pages 19 to 32 form part of these financial statements. Page 17 ## **DARTMOOR PRESERVATION ASSOCIATION** ## **BALANCE SHEET AS AT 31 DECEMBER 2021** |**Note**
**Fixed assets**
Tangible assets
13
Investments
14
**Current assets**
Debtors
15
Cash at bank and in hand
Creditors: amounts falling due within one
year
16
**Net current assets**
**Total net assets**
**Charity funds**
Restricted funds
17
Unrestricted funds
17
**Total funds**|**1,359**
**115,737**
**117,096**
**(14,681)**|**2021**
**£**
**111,000**
**1,589,164**
**1,700,164**
**102,415**
**1,802,579**
**2,000**
**1,800,579**
**1,802,579**|3,768
66,504
70,272
(12,487)| |---|---|---|---| The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by: **John Howell** Chairman ## Date: The notes on pages 19 to 32 form part of these financial statements. Page 18 **DARTMOOR PRESERVATION ASSOCIATION** **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021** ## **1. GENERAL INFORMATION** The charity is a charitable incorporated organisation, registered with the Charity Commission. The registered office is Old Duchy Hotel, Tavistock Road, Princetown, Yelverton, Devon, PL20 6QF. ## **2. ACCOUNTING POLICIES** ## **2.1 BASIS OF PREPARATION OF FINANCIAL STATEMENTS** The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011. The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn. Dartmoor Preservation Association meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy. ## **2.2 INCOME** All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably. The recognition of income from legacies is dependent on establishing entitlement, the probability of receipt and the ability to estimate with sufficient accuracy the amount receivable. Evidence of entitlement to a legacy exists when the charity has sufficient evidence that a gift has been left to them (through knowledge of the existence of a valid will and the death of the benefactor) and the executor is satisfied that the property in question will not be required to satisfy claims in the estate. Receipt of a legacy must be recognised when it is probable that it will be received and the fair value of the amount receivable, which will generally be the expected cash amount to be distributed to the charity, can be reliably measured. Grants are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued. Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable. Page 19 **DARTMOOR PRESERVATION ASSOCIATION** **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021** ## **2. ACCOUNTING POLICIES (continued)** ## **2.3 EXPENDITURE** Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Expenditure on charitable activities is incurred on directly undertaking the activities which further the charity's objectives, as well as any associated support costs. All expenditure is inclusive of irrecoverable VAT. ## **2.4 GOVERNMENT GRANTS** Government grants are credited to the Statement of financial activities as the related expenditure is incurred. ## **2.5 TANGIBLE FIXED ASSETS AND DEPRECIATION** Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost. Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, using the straight-line method. Depreciation is provided on the following bases: Freehold land - Land - not depreciated Motor vehicles - 5 years straight line ## **2.6 INVESTMENTS** Fixed asset investments are a form of financial instrument and are initially recognised at their transaction cost and subsequently measured at fair value at the Balance sheet date, unless the value cannot be measured reliably in which case it is measured at cost less impairment. Investment gains and losses, whether realised or unrealised, are combined and presented as ‘Gains/(Losses) on investments’ in the Statement of financial activities. ## **2.7 DEBTORS** Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. ## **2.8 CASH AT BANK AND IN HAND** Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. Page 20 **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021** ## **DARTMOOR PRESERVATION ASSOCIATION** ## **2. ACCOUNTING POLICIES (continued)** ## **2.9 LIABILITIES AND PROVISIONS** Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide. Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of financial activities as a finance cost. ## **2.10 FINANCIAL INSTRUMENTS** The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method. ## **2.11 PENSIONS** The Charity operates a defined contribution pension scheme and the pension charge represents the amounts payable by the Charity to the fund in respect of the year. ## **2.12 FUND ACCOUNTING** General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes. Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements. Investment income, gains and losses are allocated to the appropriate fund. Page 21 ## **DARTMOOR PRESERVATION ASSOCIATION** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021** ## **3. INCOME FROM DONATIONS AND LEGACIES** |**Unrestricted**
**funds**
**12 months**
**ended**
**31**
**December**
**2021**
**£**
Donations
8,169
Legacies
69,310
Government grants
-
77,479
Unrestricted
funds
9 months
ended
31
December
2020
£
Donations
1,950
Legacies
52,153
Government grants
-
54,103
**INCOME FROM CHARITABLE ACTIVITIES**
**Unrestricted**
**funds**
**12 months**
**ended**
**31**
**December**
**2021**
**£**
Membership
21,126
Land management
854
**TOTAL 2021**
21,980|**Restricted**
**funds**
**12 months**
**ended**
**31**
**December**
**2021**
**£**
2,000
-
-
2,000
Restricted
funds
9 months
ended
31
December
2020
£
-
-
2,500
2,500
**Restricted**
**funds**
**12 months**
**ended**
**31**
**December**
**2021**
**£**
-
1,000
1,000|**Total**
**funds**
**12 months**
**ended**
**31**
**December**
**2021**
**£**
**10,169**
**69,310**
**-**
**79,479**| |---|---|---| |||Total
funds
9 months
ended
31
December
2020
£
1,950
52,153
2,500
56,603| |||**Total**
**funds**
**12 months**
**ended**
**31**
**December**
**2021**
**£**
**21,126**
**1,854**
**22,980**| ## **4. INCOME FROM CHARITABLE ACTIVITIES** Page 22 ## **DARTMOOR PRESERVATION ASSOCIATION** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021** ## **4. INCOME FROM CHARITABLE ACTIVITIES (CONTINUED)** |Membership
Land management
TOTAL 2020|Unrestricted
funds
9 months
ended
31
December
2020
£
18,524
5,092
23,616|Restricted
funds
9 months
ended
31
December
2020
£
-
250
250|Total
funds
9 months
ended
31
December
2020
£
18,524
5,342
23,866| |---|---|---|---| ## **5. INCOME FROM OTHER TRADING ACTIVITIES** ## **Income from fundraising events** ||**Unrestricted**|**Unrestricted**|**Total**| |---|---|---|---| ||**funds**||**funds**| ||**12 months**
**12 months**||| ||**ended**||**ended**| ||**31**||**31**| ||**December**
**December**||| ||**2021**||**2021**| ||**£**||**£**| |External sales|7,941||**7,941**| |Activities|1,745||**1,745**| |**TOTAL 2021**|9,686||**9,686**| ||Unrestricted||Total| ||funds||funds| ||9 months||9 months| ||ended||ended| ||31||31| ||December
December||| ||2020||2020| ||£||£| |External Sales|3,804||3,804| ||||| Page 23 ## **DARTMOOR PRESERVATION ASSOCIATION** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021** ## **6. INVESTMENT INCOME** |||**Unrestricted**|**Unrestricted**|**Total**| |---|---|---|---|---| ||||**funds**|**funds**| |||**12 months**||**12 months**| ||||**ended**|**ended**| ||||**31**|**31**| |||**December**||**December**| ||||**2021**|**2021**| ||||**£**|**£**| ||Investment income||43,163|**43,163**| |||Unrestricted||Total| ||||funds|funds| ||||9 months|9 months| ||||ended|ended| ||||31|31| |||December||December| ||||2020|2020| ||||£|£| ||Investment income||29,376|29,376| |||||| |**7.**|**EXPENDITURE ON RAISING FUNDS**|||| ||**FUNDRAISING TRADING EXPENSES**|||| ||**Unrestricted**|**Total**| |---|---|---| ||**funds**|**funds**| ||**12 months**|**12 months**| ||**ended**|**ended**| ||**31**|**31**| ||**December**|**December**| ||**2021**|**2021**| ||**£**|**£**| |External sales|3,126|**3,126**| |||| Page 24 ## **DARTMOOR PRESERVATION ASSOCIATION** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021** ## **7. EXPENDITURE ON RAISING FUNDS (CONTINUED) FUNDRAISING TRADING EXPENSES (CONTINUED)** ||Unrestricted|Total| |---|---|---| ||funds|funds| ||9 months|9 months| ||ended|ended| ||31|31| ||December|December| ||2020|2020| ||£|£| |External Sales|2,079|2,079| ## **8. ANALYSIS OF EXPENDITURE ON CHARITABLE ACTIVITIES** ## **Summary by fund type** |**Unrestricted**
**funds**
**12 ended**
**31**
**December**
**2021**
**£**
Charitable activities
106,552
Unrestricted
funds
9 months
ended
31
December
2020
£
Charitable activities
77,005|**Restricted**
**funds**
**12 ended**
**31**
**December**
**2021**
**£**
1,000
Restricted
funds
9 months
ended
31
December
2020
£
2,750| |---|---| Page 25 ## **DARTMOOR PRESERVATION ASSOCIATION** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021** ## **9. ANALYSIS OF EXPENDITURE BY ACTIVITIES** |Charitable expenditure
Charitable expenditure
**ANALYSIS OF SUPPORT COSTS**
Staff costs
Depreciation
Membership
Accommodation
Office Expenses
Subscriptions
Training|**Activities**
**undertaken**
**directly**
**12 months**
**ended**
**31**
**December**
**2021**
**£**
12,051
Activities
undertaken
directly
9 months
ended
31
December
2020
£
11,477|**Support**
**costs**
**12 months**
**ended**
**31**
**December**
**2021**
**£**
95,501
Support
costs
9 months
ended
31
December
2020
£
68,278
**Total**
**funds**
**9 months**
**ended**
**31**
**December**
**2021**
**£**
**53,531**
**-**
**13,739**
**2,356**
**17,744**
**7,740**
**391**
**95,501**| |---|---|---| Page 26 ## **DARTMOOR PRESERVATION ASSOCIATION** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021** ## **10. INDEPENDENT EXAMINER'S REMUNERATION** ||**12 months**|9 months| |---|---|---| ||**ended**|ended| ||**31**|31| ||**December**|December| ||**2021**|2020| ||**£**|£| |Fees payable to the charity's independent examiner for the independent||| |examination of the charity's annual accounts|**2,310**|2,240| |**STAFF COSTS**
Wages and salaries
Social security costs
Contribution to defined contribution pension schemes|**12 months**
**ended**
**31**
**December**
**2021**
**£**
**52,609**
**296**
**626**
**53,531**| |---|---| ## **11. STAFF COSTS** The average number of persons employed by the charity during the year was as follows: |Employees|**12 months**
**ended**
**31**
**December**
**2021**
**No.**
**3**| |---|---| No employee received remuneration amounting to more than £60,000 in either year. All Trustees and certain senior employees who have authority and responsibility for planning, directing and controlling the activities of the Charity are considered to be key management personnel. The total remuneration received by key management personnel was £28,000 (December 2020: £21,000). Trustees are not remunerated for their role as Trustees. ## **12. TRUSTEES' REMUNERATION AND EXPENSES** During the year, no Trustees received any remuneration or other benefits (2020 - £NIL). During the year ended 31 December 2021, expenses totalling £251 were reimbursed or paid directly to 1 Trustee (December 2020: £1,257 to 3 Trustees). Page 27 ## **DARTMOOR PRESERVATION ASSOCIATION** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021** ## **13. TANGIBLE FIXED ASSETS** |**COST OR VALUATION**
At 1 January 2021
At 31 December 2021
**DEPRECIATION**
At 1 January 2021
At 31 December 2021
**NET BOOK VALUE**
At 31 December 2021
At 31 December 2020
**14.**
**FIXED ASSET INVESTMENTS**
**COST OR VALUATION**
At 1 January 2021
Revaluations
AT 31 DECEMBER 2021
**NET BOOK VALUE**
AT 31 DECEMBER 2021
AT 31 DECEMBER 2020|**Freehold**
**property**
**£**
**111,000**
**111,000**
**-**
**-**
**111,000**
111,000|**Motor**
**vehicles**
**£**
**24,399**
**24,399**
**24,399**
**24,399**
**-**
-| |---|---|---| Page 28 ## **DARTMOOR PRESERVATION ASSOCIATION** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021** |**15.**
**DEBTORS**
**DUE WITHIN ONE YEAR**
Prepayments and accrued income
**16.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Accruals and deferred income
Deferred income at 1 January 2021
Resources deferred during the year
Amounts released from previous periods|**2021**
**£**
**1,359**
**2021**
**£**
**14,681**
**2021**
**£**
**10,247**
**8,255**
**(7,231)**
**11,271**| |---|---| Page 29 ## **DARTMOOR PRESERVATION ASSOCIATION** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021** ## **17. STATEMENT OF FUNDS STATEMENT OF FUNDS - CURRENT YEAR** |**UNRESTRICTED FUNDS**
**DESIGNATED FUNDS**
Investment funds
Fixed assets
**GENERAL FUNDS**
General funds
**TOTAL UNRESTRICTED**
**FUNDS**
**RESTRICTED FUNDS**
Conservation Volunteers Grant
Land Purchase Donation
Conservation Donation
**TOTAL OF FUNDS**|**Balance at 1**
**January**
**2021**
**£**
**1,471,386**
**111,000**
**1,582,386**
**57,785**
**1,640,171**
**-**
**-**
**-**
**-**
**1,640,171**|**Income**
**£**
**-**
**-**
**-**
**152,308**
**152,308**
**1,000**
**1,000**
**1,000**
**3,000**
**155,308**|**Expenditure**
**£**
**-**
**-**
**-**
**(109,678)**
**(109,678)**
**(1,000)**
**-**
**-**
**(1,000)**
**(110,678)**|**Gains/**
**(Losses)**
**£**
**117,778**
**-**
**117,778**
**-**
**117,778**
**-**
**-**
**-**
**-**
**117,778**| |---|---|---|---|---| ## Designated Funds Investment funds and fixed assets represent funds unavailable for day to day use within the charity, and held in either long term investment portfolios or functional fixed assets. Restricted funds include one off restricted grants for specific projects and discretionary COVID grants. Page 30 ## **DARTMOOR PRESERVATION ASSOCIATION** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021** ## **17. STATEMENT OF FUNDS (CONTINUED) STATEMENT OF FUNDS - PRIOR YEAR** |**UNRESTRICTED**
**FUNDS**
**DESIGNATED**
**FUNDS**
Investment funds
Fixed assets
**GENERAL FUNDS**
General funds
**TOTAL**
**UNRESTRICTED**
**FUNDS**
**RESTRICTED**
**FUNDS**
Land Purchase
Donation
**TOTAL OF**
**FUNDS**|Balance at
1 April 2020
£
1,238,255
115,882
1,354,137
11,088
1,365,225
-
1,365,225|Income
£
-
-
-
110,899
110,899
2,750
113,649|Expenditure
£
-
(4,882)
(4,882)
(74,202)
(79,084)
(2,750)
(81,834)|Transfers
in/out
£
(10,000)
-
(10,000)
10,000
-
-
-|Gains/
(Losses)
£
243,131
-
243,131
-
243,131
-
243,131| |---|---|---|---|---|---| Page 31 **DARTMOOR PRESERVATION ASSOCIATION** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021** ## **18. ANALYSIS OF NET ASSETS BETWEEN FUNDS** ## **ANALYSIS OF NET ASSETS BETWEEN FUNDS - CURRENT YEAR** |**Unrestricted**
**funds**
**2021**
**£**
Tangible fixed assets
111,000
Fixed asset investments
1,589,164
Current assets
115,096
Creditors due within one year
(14,681)
**TOTAL**
1,800,579|**Restricted**
**funds**
**2021**
**£**
-
-
2,000
-
2,000|**Total**
**funds**
**2021**
**£**
**111,000**
**1,589,164**
**117,096**
**(14,681)**
**1,802,579**| |---|---|---| ## **ANALYSIS OF NET ASSETS BETWEEN FUNDS - PRIOR YEAR** |Tangible fixed assets
Fixed asset investments
Current assets
Creditors due within one year
**TOTAL**|Unrestricted
funds
2020
£
111,000
1,471,386
70,272
(12,487)
1,640,171| |---|---| ## **19. PENSION COMMITMENTS** The charity operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the charity in an independently administered fund. The pension cost charge represents contributions payable by the charity to the fund and amounted to £626 (2020: £553). Contributions totalling £NIL (2020: £NIL) were payable to the fund at the balance sheet date and are included in creditors. ## **20. RELATED PARTY TRANSACTIONS** The charity has not entered into any related party transaction during the year, nor are there any outstanding balances owing between related parties and the charity at 31 December 2021. ## **21. CONTROLLING PARTY** The Charity is controlled by the Trustees. Page 32