The Drop - In Centre (Rawmarsh) Registered Charity Number: 1182922 Financial Statements for the period ending 6 April 2025 Voluntary Action Rotherham The Spectrum. Coke Hill. Rotherham, S60 2HX Tel.. 01709 829821 Fax.. 01709 829822 Emall.. admin@varolherham.org.uk Web.. www.varolherham.org.uk Page 1
The Drop - In Centre {Rawmarsh) Contents Page Legal and administrative inform8tion Ttustees report Independent examiner's report Receipts and payments account Statement of assels and liabilities Notes to the accounts Page 2
The Drop - In Centre {Rawmarsh) Legal & Administrative dètails Registered Charity number: 1182922 {E&W) Trustees Melvyn Whale (Chair) Maureen Wall (Treasurer) Brian W811 (S8cretary) Margaret Clark Sarah Lacey Treasurer Maureen Wall Administrative address Drop-ln Community Cenlre Harding Avenue Rawmarsh Rotherham S62 7DN Bankers The Co-operative Bank P.0 Box 250 Southway Skelmersdale WN8 6WT Independent examlner Melvyn R8vitt Community Accountancy Voluntary Action Rotherham Ltd The Spectrum, Coke Hill Rotherham, S60 2HX Page 3
The Drop - In Centre (Rawmarsh) Trustees, Report Annual Report for the Period Ending 6th April 2025 Structure, Governance and Management The Drop - In Centre (Rawmarshl Is a Charitable Incorporated Organlsation and has an Assoclatlon Model Constitution as its goveming document. which was last adopted on 5 April 2023. The affairs of the charity are managed on a day to day basis by the truste8s, who may exercise all the powers of the ch8rily. Appointment of Truslees Trust889 are nominated by contacts in the local community and appointed by a resolution passed at a properly convened meeting of trustees. There musl be at least three trustee8 in office, with no maximum number of Charity trustees thal may be appoint8d. Apart from the first charity trust8es, every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. A charily trustee who has served for three consecutive terms may not be reappointed for a fourth consecutive term but may be reappointed after an interval of at least one year. Any person retiring as a charity trustee is eligible for reappointment. In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills. knowledge and experienG8 needed for the effective administration af the CIO. Rlsk Management The twstees show due diligence by examining the major rlsks that the charity faces and putting systems into operalion so that steps can be taken to reduce these risks. Charitable Aims and Objectiv6s To further or benefit the residents of Rawmarsh and the neighbourhood, wthout distinction of sex, sexual orientation, raGe or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary'and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure lime occupation with the objective of improving the condilions of life for the resldents. In furtheranco of these objects but nol otherwise, the trustees shall have power: To establish or secure the establishment of a community centre and to maintain or manage or co-operate with any stalutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects. The trustees have had due regard to guidan published by Ihe Charity Commission on public benefit and believe that the main objects of the Charity are for the public benefit. Pag8 4
The Drop - In Centre (Rawmarsh) Trustees. Annual Report continued for the Period Ending 6th April 2025 Achievements and Performancè The year started with a little uncertainty, the organisation who had been a major room hirer left to move to their own prernises in Novewber the previous year resulting in a drop of monthly income in excess of £2.5k. However, il also gave more flexibility in the rooms we could offer and the times when they would be available. This was soon to be illustrated with another major hirer extending the seNices they could offer because of the additional room hire times available. Added to this the Food Bank also took the opportunity to extend and improve their storage capacity at the Drop In. Another advantage was the grant we had obtained in January the previous year to replace old tables and chairs with better, lighter, more up to dale models and to fund the continued employment of a Community Development Worker. The Development Worker was employed to take responsibility for much of the day to day running of the building, identify and make application for relevant grants but also to revue general activities, processes and procedures in the light of modern requirements and the probable demands of the Asset Transfer. Early in the Financial year we refurbished the offi space available for hire, upgraded the electrics and later the healing f8cllity so that this now provides modern comfortable desk space for six occupants instead of the previous two. Other improvements we have carried out include new carpeting in Ihe central corridor which completes the total recarpeting of the building sin the Charity took over administration of Ihe building. In January 2025 we obtained a grant to replace the front door to modernise and improve securwiy in the entrance area. Finally, in April of this year we started a complete overall of our fire alarm system to improve overall safety and ensure compliance with modern safety requirements. Overall, this year has seen a loss of just under £5k bLrt the Trustees remain quite optimistic about the future. The cost of impmvements and updating, non-repetitive expenses account for almost all of Ihis loss and the remaining funds are still rather high. Future Plans For the future il is imperative Ihat we push RMBC for progress on the Asset Transfer which, as well as giving us more responsibility for all aspects of the building, will confirm proof of the stability of the Charity that most organisation require when considerlng grant applications. To Ihls end the Trustees are looking to recruit new Trustees wilh better and wider experience of modem business demands and requirements to replace those Trustees whose term of office comes to an end at the beginning of this financial year. Financial Results In common with other" charities of a similar size and nature, Ihe charity has limited resources and its ongoing operations are currently dependent on funding from grant providers, together with financial support and fundraising from corporate and Individual donors. Durlng the year the charity generated incoming resourc8s of £27,485 (2024.. £52,736). Total expenditure during the year was £32.449 {2024= £27,119) resulting in a deficit for the year of£4,964 {2024 £25,617). Total funds at the year-end stand at £42,528 {2024.' £47.492). This is represented by unrestricted funds of £42,004 (2024: £35.004) and restricted funds of £524 (2024.. £12.488). The general reseNes of the charily represented by unrestricted funds, stands at £42,004 (2024: £35,004). Page S
The Drop - In Centre (Rawmarsh) Trustees. Annual Report contlnued for the Porlod Ending 6th Aprll 2025 Reserves Policy The Trustees wll continue to malntain a res6rva of unrestricled funds of £6000 as agrè8d on the sel up of the Charlly. This flgure to b& revlewed at the end of this financial year and, particularly, in relatlon to the progress of the RMBC Asset Transfer. The trustees consider the financlal performance of the charlly durfng the year and Its financial position al the end of the year to be good. Approved by the board of trustees on Signed on behalf of the trust88s- Slgned,. Name,. Trustee Pagè 6
Independent examiners report to the trustees of The Drop- In Centre (Rawmarsh) for the Period Ending 6th April 2025 I report to the trustees on my examination of the accounts of The Drop - In Centre {Rawmarsh) (the charity) for the year ended 6 April 2025. Responsibilltles and basis of report As the charity trustees of The Drop - In Centre (Rawmarsh) you are responsible for the preparation of the accounts in accordance with the requirements of the Charities AGt 2011 ('the A¢t'). I report in respect of my examination of The Drop - In Centre {Rawmarsh) accounts carrled out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charwty Commission under section 145(5)(b) of the Act. Independent Examiners Statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. 1. accounting records were not kept in respect of the Charity as required by section 130 of the Act., or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the aGGounts to be reached. Signed.. Date: 2 Melwyn Revit( Community Accountancy Voluntary Action Rotherham Ltd The Spectrum. Coke Hill Rotherham S60 2HX Paoe 7
The Drop - In Centre (Rawrnarsh) Receipts and PaymÈnts for the Perlod Ending 6th Aprll 2025 Unrestrlcted R8Stri¢tèd Funds Funds Total UnrestrlGled Restricted 2025 Funds Fund5 Total 2024 Receipts Rent Room Hire Grants Donatw)ns RMBC Election Misc811ahÈous Total racelpts 21,880 11.866 21,880 11,866 18,850 100 22.717 22,717 2,350 500 1,200 718 27,48S 2.350 18,850 50fl 1.200 718 25,135 100 2.350 33.886 18.850 52,736 Payments Utilitie8 PropertylR8pairs General Offe Expenses Webslle Accou¥Jt8ncy Fee Telephone & 5nt8m8t Insuran¢8 year Expensès Securtty Misc8ltanwus 4,652 3.071 2,058 2.006 425 1,046 96 4,652 14,314 17,385 2.058 2,006 425 1,046 96 9,036 8.507 659 576 425 195 96 48 9.036 9.639 659 576 425 195 96 48 1,131 1.270 1,270 Sub total payments 14,624 14.314 28,938 19,542 1.131 20,673 Ass&t and invastment pur¢hosè Purchaso of Equlpment Purchase ol Fumliuro 3,301 210 3,301 210 598 5,847 5,847 Totsl paymonts 18,135 14,314 32,449 20.140 6,979 27,119 Net reGelptslpayments 7.000 11,964 4.964 13,746 11.871 25,617 Transfer$ batween funds 772 17721 Net movements in funds 7,OOD 11,964 4.964 14518 11,099 25,617 FUdS brwghl fotward Funds carrled fonvard 35,004 42,004 12.488 47.492 20,486 1,389 21,875 524 42,528 35,004 12,488 47,492 Pag8 8
The Drop - In Centre (Rawmarsh) statement of Assets and Liabllities as at 6th April 2025 2025 Total Funds 2024 Total Fund$ Monetary assèts: Current account Total Monetary Assets 42.528 42,528 47,492 47,492 Representèd by funds Unrestri¢led funds General funds Reslri¢ted Funds Total Funds 42.004 524 42,528 35.004 12,488 47,492 Assets relalned for tho ¢h8rlties own use Fumilure tchen Equlpment Llabllltles 2025 2024 Accountancy Fee 425 425 Total Non-monetary AssetslLlabllltles 425 425 Approved by the trustees and signed on their behalf by.. Dale.. Print name: I g. C-. Trustee Page 9
The Drop . In Centre {Rawmarsh) Notes to the accounts for the Period Ending 6th April 2025 Accounting Policies 1 ReGèlpts and Payments Accounts Receipts and paymenls accounts are statements that summarise the movement of cash into and oul of the charity during the financial year. In this context "cash" includes cash equivalents, for example, bank accounts where cash can be readlly withdrawn lo pay for debts as they become due. 2 Fund Accounting The charity maintains an unrestricted fund which represents funds which are exndable at the disGrelion of the trustees in furtherance of thè objects of the charity. Unreslricted funds may arise from general donaliuns, fundraising activities, grants of a general nature, fees for service provision and payment for Servi delivery contracts. Restricted funds have b8en provided lo the charity for particular purposes and may only be spent lor the poseS for which they were given. Any balance remaining outstanding on restriGled fund at the end of the year Is carried forward as a balan on the fund. unless permission has been given by the funder to remove the restriction on the balance outslanding. Restricted funds will arise from grants and donations given to the charity for specific purposes. 3 Grants Unrestricted Restrictod Fund Fund 2025 Totsl Morrlsons Foundallon - Fire D(x)r 2,350 2,350 2,350 2,350 Unrestrlcted Restrlcted Fund Fund 2024 Total Nalional Lottery Community Fund- Refurblshmenl & Staffing 18.850 18,850 18,850 18,850 Page 10
The Drop - In Centre (Rawmarsh) Notes to the accounts for the Period Ending 6th April 2025 4 Restricted funds 2025 Funds bld Receipts Payments Transfer Funds Carden Grant Refuibishmént and Staffing Fire Doors 524 11,964 524 11,964 2,350 14,314 2,350 2,350 12,488 524 2024 Funds Receipts Payments Transfer Funds Ifwd Garden Grant Refurbishment 8nd Stafting 1,388 92 17721 524 18,850 18.850 11,964 12,488 1,388 6,979 17721 Garden Grant A grant r&¢eived lo refurbish the Community Cenlre's garden lo make11 easily acc8ssible wth the indusion of a sensory area. Refurbishment and Staffing A grant received from the National Lottery Communlly Fund, awards for all refurbishment and staffing costs. Flre Doors A grant from Morrisons foundatlon for purchasing Flrè Doors. 5 Transfer of funds from restrlcted to unrestricted An adjustment has b8ir¢g made for prior year experises that were incorrectly expensed to general funds instead of restricted funds. 6 Trustees. remuneration expenses and benefits other than relmbursed @xpenses, trustees received no remuneratlon, benefits of expenses during this financial year {2023.. £nill. 7 Related party transactlons S La¢ey. a trustee, is also a director of S62 Community Together who pay Tho Drop In C8nlre for room hire. There were no other related paty transactions during the year. Page 11