The Drop - In Centre (Rawmarsh) Registered Charity Number: 1182922 Financial Statements for the period ending 6 April 2024 Voluntary Rotherham The Spectrum, Coke Hill, Rotherham, S60 2HX Tel.. 01709 829821 Fax.. 01709 829822 Email.. admin@varolherham.org.uk Web.. w￿.Var0therharn.Org.uk The Drop - In Cenfre {Rawmarsh) Contents Page Legal and administrative information Trustees report Independent examinels report Receipts and payments account statement of assets and liabilities Notes to the accounts 10-11 Pag8 2 The Drop - In Centre (Rawmarsh) Legal & Administrative details Registered Charity number". 1182922 (E&WI Trustees Melvyn Whale {Chair) Maureen Wall ITreasur8r) Brian W811 {Secrelary) Margaret Clark Sarah Lacey Treasurer Maureen Wall AdmlnistratSve address Drop-ln Communliy Centr6 Harding Avenue Rawmarsh Rotherham S62 7ED Bankers The Co-operallve Bank P.0 Box 250 Southway Skelmersdale WN8 6WT Independent examiner Pralhibhanl Herath ACMA,CGMA Community Accountancy Voluntary Action Rolherham Ltd Tha Spectrum, Coke Hill Rolherham, S60 2HX Pago 3 The Drop - In Centre (Rawmarsh) Trustees. Report Annual Report for the period endjng 6 April 2024 Structure, Governance and Managemènt The Drop - In Centre (Rawmarsh) is a Charitable Incorporated Organisalion and has an Association Model Conslitution as its goveming document, which was last adopted on 5 April 2023. The affairs of the charity aro managed on a day to day basis by the trustees. who may exercise all the powers of the Gharity. Appointment of Trustees Trustees are nominated by contacts in the local community and appointed by a resolution passed at a properly convened meeting of trustees. There must be at leasl three trustees in offi￿, with no maximum number of Charity trustees that may be appointed. Apart from the first charity trustees, every trustee must be appointed for a term of three years by a resolution passed at a proD8rly convened meetinq of the charity trustees. A charity trustee who has served for three consecutive terms may not be reappointed for a fourth consecutive lerm but may be reappointed after an interval of at least one year. Any person retiring as a charily trustee is eligible for reappointment. In selecting individuals for appointment as Gharity trustees, the charity trustees Must have regard to the skills, knowledge and experience needed for the eff8Ctive administration of the CIO. Risk Management The trustees show due diligen￿ by examining the major risks that the charity faces and putting systems into operation so that steps can be taken to reduce these risks. Charitable Aims and Oblectlves To further or benefit the residents of Rawmarsh and the neighbourhood, wlhout distinction of sex. sexual orienlalion, rac6 or of political, religious or other opinions by associating together the said residents and the I￿al authorities, voluntsry and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objectlV8 of improving the conditions of life for th8 residents. In furtherance of these objects but not otherwise, the trustees sh811 have power.. To establish or secure the establishment of a community centre and to maintsin or manage or w- operate with any statutory authority in the maintenance and management of such a centre for activities Dromoted bv the charitv in furtherance of the above obiects. The trustees have had due regard to guidance published by the Charity Commlssion on public Pagè 4 The Drop - In Centre {Rawmarsh) Trustees. Annual Report contlnued for the perlod endlng 6 Aprll 2024 Achievements and Performance There were two principal objectives for thls year, one was to continue wlth the refurbishment to update and extend the facilities offered. The other was to update improve the general Management of the Centre and put it on a better Business fooling. During the year we appointed a person to act as development worker in particular to help in the day to day running of the Cenlre, the identification of Grant funding opporiunilies and the development of formal Procedures. The main impact of the year was the move of our major lessee out of the Centre to thelr own premis8s half way through the year. Whilsl this meant the loss of a substantial annual hire incom8 It also provided opportunity for other improvements and the exlension of facilities that could be offered. sin￿ most of Ihe furniture. cutlery etc belonged to Ihè Company moving this had all to be replaced. Grant funding was obtained for this and resulted in an upgrading of most of the Centre's eqL¢ipment. Existing Hirers were also able to extend their Office use etc. so, whilst Ihe impact on income has be&n minimal so far, the continued lrnprovement in facilities has b88n quite SLEbstantial. Future Plans Unfortunately, RMBC reported no real progress towards the Asset Transfer during the year but did renew the annual lease. Although this does give some stabilily to the situation for the coming year it does leave some un￿rtainlY about the future. In particular the lack of secure lenure also may have some effect on the access to grant funding. It also feeds through lo uncertainly concerning our finances, withoLrt proper knowledge of any financial impact of an Asset Transfer it is difficult to know what sort of financial rese￿eS are appropriate. We will continue to push RMBC in the coming year to move towards some ¢larification of the situation. Flnanclal Results In common with other charilies of a similar size and nature, the charity has limited resources and its ongoing operations are currenlly dependent on funding from grant providers, together with financial support and fundraising from corporate and individual donors. During the year the charity generated incoming resources of £52,736 {2023'. £42,161). Total exponditure during the year was £27,119 {2023- £45,515) resulting in a surplus for the year of £25,617 (2023.. deficit £3,354). Total funds al the year-end stand at £47,492 {2023: £21,874). This is represented by unrestricted funds of £35.004 (2023: £20,486) and restricted funds of £12,488{2023'. £1,388). The genaral reserves of the charity represented by unrestricted funds, stands at £35,004 (2023-. £20.486). Page 5 The Drop - In Centre (Rawmarsh) Trustees, Annual Report continued for the period ending 6 April 2024 Reserves PollGy The Trustees will continue to mainlain a reserve of unrestricted funds of £6000 as agreed on the set up of the Charity- This figure to be reviewed at the end of this financial year and, Darticularlv. In relation to the proqress of the RMBC Asset Transf&r. The trustees consider the financial pÈrfomance of the charlty during the year and its financial position at the end of the year to be good. Approved by the board of Iruslees on Signed on behalf of the trustees: Signed.. Name.. KJiKNuc Trustee Page 6 Independent examlners report to the trustees of The Drop- In C8ntre {Rawmarsh) for the period ending 6 April 2024 I report to the trustees on my examination of Ihe accounts of The Drop - In Centre IRawm8rsh) (the Charitv) for the year ended 6 April 2024. Responsibilities and basls of report As the Gharity trustees of The Drop - In Centre (Rawmarsh) you are responsible for the preparation of the accounts in accordance wilh the requirements of the Charities Act 2011 I'the Act,). I report in respect of my examinalion of The Drop - In Cenlre (Rawmarsh) accounts carrled out under section 145 of the 2011 Act and in carrying out my examination I have followed all Ihe applicable Directions given by the Charity Commission under section 145(51{b) of the Act. Independent Examlners Statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. l. accounting records were not kept in respect of the Charity as required by section 130 of the Act., or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with Ihe examination to which attention should be drawn in this reporl in order to enable a proper understanding of the accounts to be reached. Signed- Date: Prathibhanl Herath ACMA,CGMA Community Accountancy Voluntary Action Rotherham Ltd The Spectrum, Coke Hill Rotherham S60 2HX Page 7 The Drop - In Centre (Rawmarsh) Receipts and Payments for the period ending 6 April 2024 Unrestrlcted Restrlcted Funds Funds Total Unreslricled Reslricled 2,024 Funds Funds Total 2,023 Receipts Rent Room Hire Grants Donations RMBC Election Miscellaneous Total receipts 21,880 11,866 21,880 11,866 18,850 100 24,000 10,497 24.000 10.497 7,000 18,850 7,000 100 600 64 35,161 600 64 7,000 42,161 40 33,886 18,850 52,736 Payments utilitl85 PropertylRepairs Gener81 Offlce Expenses Website Accountancy Fee Telephone & Intemel Insurance Prior year Expenses SeGurity Miscellaneous 9.036 8,507 659 576 425 195 96 48 9,036 9.639 659 576 425 195 8,676 28,497 94 291 8.676 5,612 34,109 94 291 1,131 201 81 201 81 2,063 2.063 Sub total payments 19,542 1,131 39,903 5,612 45,515 Asset and investment purchase Purchase of Equipment Purchase of Fumilure 598 5,847 5,847 Total payments 20,140 6,979 27.119 39.903 5,612 45,515 Net recelptslpayments Transfers between funds 13,746 11,871 25,617 4,742 1,388 3,354 772 {772) Net movements In funds 14,518 20.486 35,004 11,099 25,617 1,388 21,874 12,488 47,492 4,742 1,388 3,354 Funds brought forward Funds carried forward 25,228 25.228 20,486 1,388 21,874 Page 8 The Drop - In Cenlre {Rawmarsh) Statomant of Assets and Llabllltlas as at 6 April 2024 2024 Total Funds 2023 Total Funds Monetary assels: Current ￿￿ount Total Monetary Assets 47,492 21,874 21,874 Represented by funds Unrestrlctod funds Gener81 funds Reslrlcted Funds Total Funds 35,004 12,488 20,486 21,874 Assets retalned for the charltles own use Fumiture Kitchen Equipment Llablllties 2024 2023 Accountancy Fee (425} Total Non-monetary Assot81Llabllltles 425 Approved by the trustees snd sign8d on thelr behalf by.. Signed.. Dale.. GL Prlnt name: mrttJ2£c￿ A. Trustee Pago 9 The Drop - In Centre (Rawmarsh) Notes lo the a¢¢ounts for the period ending 6 April 2024 A¢¢ountlng Pollcles l Recelpts and Payments Accounts Receipts and payments accounts ar6 Statements that summarfse the movemenl of cash into and ou of the tharity during the finandal year. In this context'cash" includes Gash equivalenls, for example, bank accounts where cash can be readily withdrawn lo pay for debts as they become due. 2 Fund Accountlng The charity maintains an unrestricted fund which represents funds which are expendable at the discr8tion of the trustees in further8nce of the objects of the charity. Unrestricted funds may arise from general donations, fundraising aclivilies, grants of a general nature, fees for service provision and payment for service ijelivery contracts. Reslrictod funds have been provided to the charity for partiGular purposes and may only be spent for the purposes for which they were given. Any balance remaining outstanding on restricted fund al the end of the year is carried fO￿ard as a balance on the fund. unless permission has been given by th8 funder to remove the restriction on Ihe balance outstanding. RAqlrirlArl fiindq will Ariqp. frnm nrHnt.q nivp.n tn IhA. rhArilv fnr qnp.p.ifir. niirnn.qAs. 3 Grants Unrestrlcted Restrlcted Fund Fund 2024 Total R8furbishmenl & Staffing 18,850 18,850 18,850 18.850 Unrestricted Restrlctèd Fund Fund 2023 Total Garden Grant 7.000 7.000 Pag¢ 10 The Drop - In Centre (Rawmarsh) Notes to the accounts for the period endlng 6 April 2024 4 Restrictéd funds 2024 Funds Recelpts Paymènts Transfer Funds clfwd Garden Gr8nt Refurbishment and Slaffir)g 1,388 92 17721 524 11.964 12,488 18,850 1,388 772 2023 Funds b1fv4d Receipts Payments Transfer Funds ¢lfivd Garden Gr8nl 7,000 5,612 5,612 1,388 1,388 Garden Grant A grant received to refurbish the Community Cenlre's garden to make il easily 8c¢essible with the inGlusion of a sensory area. Refurbishment and Staffing A grant received from the Nation81 Lottery Community Fund, awards for all refurblshment and staffing costs. 5 Transfer of funds from restrlcted to unrestricted An adjustment has being made for prior year expenses that were Incorre¢tly expensed to general funds instead of restricted funds. 6 Trustees. remuneration expense5 and benefits Other than reimbursed expenses, trustees reGeived no remuneration, benefits of expenses during thls financial ye8r (2023.. £nil}. 7 Rglaled party transactions S Lacey, a trustee, is also a director of S62 Community Together who pay The Drop In Centre for room hire. There were no other related party transaclions during the year. Pag811