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2023-04-30-accounts

Castlefield Forum

2023: A Year in Review

The basin at Potato Wharf with the New Jackson neighbourhood on the horizon. Credit: B Hunter

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Executive Summary

Welcome to our latest annual report where we are reflecting back on some wonderful activity that’s happened across 2023; it’s been an amazing year.

If you’ve been involved, a huge thank you for helping to make our neighbourhood a better place and if you have yet to get involved or know someone who would like to, do please get in touch.

2023 focus: how did we do?

A year ago we told you that the following were our 2023 priorities. Here’s how we did:

How we operate

As Trustees, we hold ourselves accountable so further ahead you will find more detail in terms of impact we have made this year as well as a narrative around some of the challenges we have had. It’s worth mentioning that the majority of our volunteer Trustees also have day jobs, and those who are retired or not working also have a myriad of other commitments, so sometimes things do not move quite as fast as we plan. We are also heavily reliant on third parties to deliver some of our aspirations, plus we like to set ourselves ambitious but realistic goals.

The Trustees run our action groups which help to address our four key themes around Cleaner, Green, Safer and Better . Our Trustee activity is planned in a quarterly cadence using quarterly objectives. Find

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out more about our action groups in the Appendix.

We continue to break down our objectives into clear quarterly goals. Each objective has measures under it, graded from:

At our public meetings we typically present our objectives plus results from the previous quarter. If you would like to get involved with any of our activities, please get in touch, we would love to hear from you (contact details are in the Appendix below).

Trustee update

The Forum is run by you, for you. Without the Trustees the Forum would not exist. None of us are paid for our roles, some work full or part time, none of us bring egos and we all strive for a better neighbourhood, so a huge thank you to all of them for all of their hard work. The pandemic has taught us that one does not need to be physically in Castlefield to have a positive impact on Castlefield. We’ve learned as a group that you can achieve plenty via electronic means.

In the last period, our former Chair Carol Rawsthorne (nee Middleton) stepped down after many, many years of selfless dedication to Castlefield and we wish her well in her new venture. After a long time in post as our second-ever Secretary, James Bowers stepped down to pursue his new career and again, we wish him well.

All is not lost, however, as B Hunter who originally joined us when we combined forces with Britannia Basin Community Forum has stepped up to become our third secretary and Jane Black has joined us as a new Trustee. Jane first came across our work when she took part in one of the original Castlefield Viaduct online consultations. Jane brings a wealth of experience as a former ward councillor.

In review: by theme

A cleaner and greener Castlefield

Clean and green activity

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For 2023 versus 2022:

Clean and green strategic growth

Tree strategy in written and in use

A safer Castlefield

Safer

A better, thriving Castlefield

Building our community spirit

Lighting

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Roman Gardens revamp

Collaborations and giving back

Organisational resilience

Helping shape permanent plans for Castlefield Viaduct

Initially scheduled to run from summer 2022 until late summer 2023, the pilot scheme has already been extended until September 2024. Over 95% of visitors to the pilot want to see the viaduct park become a permanent Manchester fixture and over 100,000 people have now been up on the structure. We are working very hard behind the scenes with the National Trust to make a permanent sky park a reality.

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Castlefield Viaduct: our community plot. Credit: B Hunter

Upper and Lower Campfield

Events strategy

Financial update: year ending 30/04/2023

You can find our full and audited accounts in the Appendices.

Funding awards

We continue to pursue the Manchester City Council Neighbourhood Investment Fund grants as and when the need arises; this year they have helped to fund our clean and green activity as well as the planning application for the Roman Gardens and the Liverpool Road Christmas lighting.

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Notable awards of other funding included £1000 from Screen Manchester: we have an arrangement such that any filming in Castlefield which is deemed to cause an inconvenience (e.g. road closure, a place out of use) will result in a donation to our coffers.

It is important to note that the vast majority of our funds are restricted as they are allocated against specific action group initiatives.

2023 financial position as at 30/04/2023

Our financial position is £32,528.00 , broken down as follows

Uncommitted

General funds £5,723.00 Restricted Funds Roman Gardens £26,005.00 Castlefield Viaduct £50.00 MCC Clean & Green £750 Total £32,528

We submit audited accounts as part of our annual submission to the Charities Commission; Dan Coles is our auditor.

Biggest challenges ahead: short, medium and long term

Many of these carry over from and have evolved over the last 12 months.

Strategy

Just because we are volunteers and just because we are a small organisation doesn’t mean we shouldn’t have a robust long-term strategy. We’ve tried before, pre-pandemic, and it’s time to make 2024 the year when we firm up where we want to take Castlefield next - and do that together with key partners and landowners. We are now exploring with MCC’s Neighbourhood Team how we might utilise co-design to make this a reality.

Factory International & Aviva Studios

We are thrilled that Factory International have moved into their new permanent home (and if you’ve yet to have a peek inside, do please pop in). We are tremendously excited about the impact that the organisation and the building will have not just locally but on the Greater Manchester & national arts scene.

Located inside the Castlefield Conservation Area, we have good lines of communication with the team at Aviva Studios and are looking forward to many years working together. Now that the building has settled in and is getting going ‘at scale’ we have not yet seen any notable impacts with regards to access, egress, noise and parking thought this could change at any time as different types of event are held and as the built environment, access and site permeability evolves across the St John’s neighbourhood.

People & a growing neighbourhood

Wider neighbourhood engagement remains a priority, notably with existing communities in Hulme and Ordsall plus residents from:

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All of these extra residents represent a new energy in and around Castlefield, as well as a new pressure on local resources, transport and facilities. It’s great to see at New Jackson a new NHS medical centre and opening in autumn 2024, a brand new primary school.

The Castlefield Viaduct has helped to unlock vast amounts of local consultation and we expect to develop new local relations on the back of this.

Trustees

Bringing on board skills and experience to not only keep our organisation resilient but to help us flourish and help us deliver on longer-term grand plans, including the full viaduct scheme and realisation of our Spirit of Castlefield ambitions. With 11 Trustees, we are in good shape - and need to build on the expertise and passion within; we have room for up to 15 Trustees. If you think you have a skill that we need, please get in touch.

Castlefield Viaduct

After Aviva Studios, the permanent viaduct scheme will represent the biggest-ever single investment in Castlefield for a public project and the biggest-ever public realm project in our neighbourhood. We can’t wait but we also know that huge challenges remain with regards to funding, and that we need to be realistic that this is a long-haul project. The master planning design process is nearly complete to first draft stage; it is expected that the masterplan will be ready to submit to Planning in August 2024. There is a first look at the design process at our March 2024 AGM.

Increased traffic and footfall

With Aviva Studios completed and in full use, Water Street permanently closed to traffic, the St John's neighbourhood nearing completion and Castlefield Viaduct literally on the horizon, we expect there will be more people living, visiting or working in Castlefield than ever.

This will present challenges around parking, idling vehicles, pollution and of course the inevitable outflow of thousands of people from each and every Factory event. Aside from the annual flurry of ‘Sounds of the City’ gigs, we have never had to deal with sustained large volumes of people. We will monitor things carefully as new buildings and spaces come on stream, grow our relationship with Factory International and lean on help from the Council if any interventions are required.

Graffiti and litter…

…which continues as last year to blight Castlefield. We don’t feel enough action is being taken by key stakeholders to address this, but we have seen green shoots of hope in early 2024.

We continue to be disappointed by levels of cleanliness around the Ellesmere Street area – this is a target for improvement for 2024.

We have seen very limited clean-up on a few heritage assets but at the moment the graffiti artists are very much winning. How might we address this? How might we turn a problem into an opportunity? We have started discussions around a more formal public arts programme but the time diverted to the Viaduct scuppered any chance to address this. The city centre has had some great successes with turning blank and unloved surfaces into public art; save for not having enough time to make it happen, there is no reason we cannot eventually replicate the best bits of this in Castlefield.

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Funding and Corporate Social Responsibility (CSR)

CSR is both a challenge and an opportunity in that 12 months ago we were literally turning help away. We now have a much improved sign-up process and more people power to help run events. The dream state, being piloted in 2024, is to enable more self-serve or semi-self serve events, which means less need for us to supervise 100% of the time.

The Forum has grand ambitions for Castlefield (including but not limited to the viaduct) and as a small community organisation with a busy set of Trustees, trying to acquire the right levels of help and or funding and to coordinate our ambitions and deliver against them is difficult. In essence a chicken and egg situation: wild ambitions but not enough capacity to pursue the very funding which would unlock our ambitions. Again, if you can help, please get in touch.

Climate Emergency

It goes without saying that climate change brings an incredible set of challenges to the planet and right down to a local level we need a much clearer plan of how we can all act differently to help drive real change. The Forum is only at the beginning of this journey and we would readily welcome any extra support.

We recently hosted 2 ‘Climate Fresk’ workshops to help drive more awareness but this is not enough: we need to drive more action at a local level. The Viaduct has the potential to drive more active travel but this is at least 18 months away and only scratches the surface.

A Climate Fresk workshop, hosted at Castlefield Hotel

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Looking ahead and closing remarks

We start 2024 with some very big tasks, challenges and opportunities ahead. A viaduct masterplan to get planning consent for. A strategy for more trees. Strengthening the new relationship with Greater Manchester Police. Plans for our biggest and best Veg Patch ever. Roman Gardens North Gate to get lit at night. More grot spots sorted. Building our longer-term strategy for Castlefield. Keeping an eye on development plans for the redundant arches on Bridgewater Street and the development sites in the southern portion of our neighbourhood. More awards to shoot for.

Please continue to support us and don’t hesitate to get stuck in if improving your neighbourhood means something to you.

Finally, a reminder that the Forum exists by you, for you. A huge thank you to all of our Trustees and supporters who helped to keep the Forum diverse, alive and thriving. And if you feel like you might want to get involved yourself, just get in touch.

Calum McGowan

Chair - Castlefield Forum on behalf of Castlefield Forum Board of Trustees info@ourcastlefield.co.uk

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Appendices

About Castlefield Forum

Castlefield Forum is a voluntary community group established in 2009 with the key aim of making Castlefield a better place for local residents, businesses, workers and visitors. Part of the Forum’s original remit was set up to contribute to and influence Castlefield as a locality, whilst conserving and enhancing its heritage assets.

We are a multi-award winning neighbourhood organisation having been awarded the Queen’s Award for Voluntary Service as well as over a dozen awards from the RHS, including 6 years in a row of ‘Level 5 - Outstanding’ for our clean & green efforts.

We became a Charitable Incorporated Organisation in 2019 and have always worked to bring people together for the long-term benefit of Castlefield.

Our objectives are:

As part of our reach we also look to build a stronger local community and voice, and provide several ways for people to get involved. The Forum consists of a board of 11 Volunteer Trustees (including residents and 3 business owners) and action groups - run by our Trustees - which work to meet these objectives, including:

The Forum meets publicly three times a year and meetings and action groups are open to all. Our elected Trustees typically meet twice a quarter, setting goals across a 4-month period and feed backing back on progress and challenges to the wider Forum.

Membership is open to anyone who lives, works or has an interest in Castlefield. It’s a great way to meet others in the community, to have a say in what happens and to give something back to this amazing place. Join us!

Our organisation

Organisational overview for the period ending 4 March 2024.

Trustees who served during the year:

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  1. Calum McGowan (Chair)

  2. Lou Pullan (Vice-Chair)

  3. Giles Grover (Treasurer)

  4. James Bowers (Secretary) - Stepped down in 2023

  5. B Hunter (became Secretary in Q3 2023)

  6. Carol Rawsthorne (Stepped down in Jan 2023)

  7. Gary Rumens

  8. Ian Hay

  9. Ian McIlveen

  10. Jane Black (joined us in 2023)

  11. Line Hilton

  12. Nena Adrienne

  13. Russell Eckersley

Action Groups

Clean & Green Castlefield

Roman Gardens

Spirit of Castlefield & Castlefield Viaduct

Events, Marketing, Media & Signage (currently paused until we backfill a role)

Social Media

Facebook Group - https://www.facebook.com/groups/ourcastlefield/ Instagram - https://www.instagram.com/castlefieldforum/?hl=en On X - https://twitter.com/ourcastlefield

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Facebook Clean and Green Group - https://www.facebook.com/groups/cleangreencastlefield On X - https://twitter.com/CGCastlefield Join us as a member by contacting - info@ourcastlefield.co.uk (opt out at any time)

Administration

Address: 73 Liverpool Road, Manchester, M3 4AQ

Auditor: Dan Coles FCCA

Bankers: Co-operative Bank, Manchester

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Castlefield Forum Accounts YE 30042023 - Final - Verified

CASTLEFIELD FORUM

ACCOUNTS FOR THE YEAR ENDED 30/04/2023

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Treasurer's Report

I have prepared the accounts for Castlefield Forum for the year ending 30th April 2023.

These accounts comprise an Income & Expenditure overview and a Balance Sheet to provide visibility on general and restricted funds held.

All payments made have been verified by invoice copies.

No audit has yet been carried out on these accounts but, in my opinion as Treasurer, they represent a true and fair view of Income & Expenditure for the period.

These accounts will now be reviewed by an independent examiner.

Giles Grover 25th January 2024

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Income Ex enditure General Funds Restricted Funds E:30 2023 Total Income & Income Donations - Individuals & Organisations Donations Castlefield Filming MCC- Roman Gardens MCC- Castlefield Viadutt Clean & Green - NIF Manchester Cladiators - NIF Forum Contribution to Viadutt Project 866 866 1,000 2,060 561 300 500 954 2,060 561 300 500 954 Total income 1,866 4.375 6,241 Ex enditure Roman Gardens Castlefield Viaduct Clean & Green Manchester Cladiators 2,060 9,458 350 1,030 2,060 9,458 350 1,030 Forum Admin Expenses - Quarterly Meetings & Website Zoom Subscription Public Liability Insurance Forum Contribution to Viaduct Project 857 144 367 954 857 144 367 954 Total Expenditure 2,322 12,898 15,220 Surplus1{deficit) 456 -8.523 -8,979 16121

Statement of financial ition Restricted Funds E:30 2023 General Funds Total ststement of financial ition Assets Bank Petty cash Total 5.703 20 5.723 26.805 32.508 20 32.528 26,805 Liabilities Charity General fu nds {repayable) Restricted funds {repayablel Total assets less liabilities 5,723 26.805 32.528 Reserves B/f: Movement in reserves Isurplus/ldeficit)I Reserves c/f: 6.179 -456 35.328 -8,523 26.805 41.507 -8,979 32￿28 5.723 17121

Reserves Restrirted Funds E:30 2023 General Funds Total Chan es in reserves Movement in General funds C/f 2022 (2021) Surplus/deficit Current year Total General funds 6,179 -456 5,723 5.723 Movement in Restricted funds Roman Gardens 2022 Current Year Total 26,005 7,993 26,005 50 Castlef ield Viaduct MCC Clean & Green- Held in Trust Manchester Cladiators - Held in Trust -7,943 800 -50 750 530 -530 Total Restricted funds 35.328 -8,523 26.805 Total Reserves 5.723 26.805 32.528 18121

Bankin Detailed Anal 7t0 210] %1￿￿F J(MTr vtW7QY7 ?EDJ 53D ?61( 29) 29) 210] 91 91 15D 561 t 5fj1 2CDJ 2WD JI2023 19) 19) IBD9J I￿yE 141W2023 3tyDbLD2J Y￿￿48 ¥5D s￿[0 &1[￿[ Y5Tr £1i517.S7 19121

Pett Cash Petty Cash Balance as at 3010412022 20.17 Expenditure Petty Cash Balance as at 30/0412023 £20.17 20121

Dan Coles FCCA 04/02/2024

Letter from our auditor

FAO: Giles Grover

Treasurer Castlefield Forum Manchester

Dear Giles,

Thanks for the attached supporting information in your emails.

I report to the trustees, my examination of the accounts of Castlefield Forum (the Charitable Incorporated Organisation) for the period ended 30 April 2023.

I have completed an examination of the provided set of accounts and supporting documentation. I confirm that no material matters have come to my attention in connection with the examination, giving me cause to believe that in any material respect:

There were a couple of queries raised as to the accouting treatment of funds held for others, as well as the duration of 2 of the restricted funds. But your email responses have given assurance on these.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Yours sincerely,

Dan Coles FCCA

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