Annual report on Gwenddwr Show 2019-20
Though planning and preparations were well under way for the 2020 Show, towards the end of March it became clear that going ahead with the event would be unwise, if not illegal, and the Trustees were unanimous in an online vote to cancel. The decision was vindicated as the Covid pandemic took hold and restrictions on gatherings in Wales and across the UK were introduced for much of the year.
Vice-presidents and advertisers were notified promptly; those who had already paid or donated money mostly declined to claim it back, but little new income was received during this financial year. The outgoings were also minimal.
Gwenddwr Show did go ahead online, with many contributors sending photographs of animals, plants, crafts and cookery to our Facebook page, as well as literary efforts. The number of entries was overwhelming and producing and viewing them did much to raise everyone’s spirits in the community.
Gwenddwr Show’s Facebook page has also served throughout the pandemic as part of a network of local communication, advertising available services and help as well as activities to support people in their isolation.
RECEIPTS AND PAYMENTS ACCOUNTS FOR GWENDDWR CARNIVAL, SHOW AND SPORTS, CHARITY NUMBER 1182896 FOR THE PERIOD 01/11/2019 - 31/10/2020
RECEIPTS
| RECEIPTS | |||
|---|---|---|---|
| Funds to the nearest £ | Lastyear to the nearest £ | ||
| Advertisers/sponsors | 162 | 945 | |
| Vice President donations | 225 | 1392 | |
| Gate | 696 | ||
| Entryfees for competitions | 185 | ||
| Live weight and auction | 381 | ||
| Raffle | 493 | ||
| Stalls etc. on the day | 162 | ||
| Miscellaneous donations | 275 | ||
| Miscellaneous receipts(from lastyear;sale of mugs) | 96 | 131 | |
| Total receipts | 483 | 4661 | |
| PAYMENTS | |||
| Approved donations | 390 | ||
| Annual dinner | 86 | ||
| Preparatory expenses (advertising, printing, licences, insurancepostage etc.) |
20 | 1351 | |
| Equipment hire charges and attendance fees | 1196 | ||
| Rosettes,cups | 1062 | ||
| Prize money (field) | 1001 | ||
| Show dayexpenses(flowers,lunches and teas, gifts) | 561 | ||
| Miscellaneous outlay (last year/mugs/equipment/token/correction) |
453 | 709 | |
| Bank charges | 0 | 40 | |
| Totalpayments | 473 | 6397 | |
| Net of receipts over payments (= profit or loss for the year) |
10 | -1736 | |
| BANK ACCOUNTS | Year ending 31 Oct ‘20 | Year ending 31 Oct ‘19 | |
| Current account | 23306 | 2658 | |
| Capital Business Reserve | 46 | 845 | |
| Total bank funds(A) | 23352 | 3503 | |
| Net of cash funds in bank(thisyear – lastyear) | 19849 | ||
| Cheques written but not yet presented + other debts (B) |
551 | 643 | |
| Net of uncommitted cash funds in bank(A-B) | 22801 | 2860 | |
| INVESTMENT ASSETS | |||
| Cash Out Bond | 0 | 22205 |
MATERIAL ASSETS: caravan; two marquees; three gazebos; small toys for children’s tent; box saleable mugs, set perpetual trophies
SIGNED ON BEHALF OF ALL THE TRUSTEES:
| Signature | Print name | Date of approval |
|---|---|---|
| Pamela Banks | 28 July 2021 |