Trustees’ Annual Report for the period
From April 2023 Period start date To April 2024 Period end date
Charity name: CYLCH MEITHRIN DOLAU
Charity registration number:
Objectives and Activities
Cylch Meithrin Dolau’s priority is the happiness and safety of each child. Our homely and happy environment offers the best possible care, and the chance for each child to learn and to develop to its full potential. The setting offers toys and resources of the highest standard, appropriate to the children’s needs, development, and ages. Children from the age of two are introduced to activities and Care through the Medium of Welsh, and we will ensure the best start in life for children within Dolau area. Although we are not offering 3-7 Foundation Phase (the national early years curriculum) now, we will aim to ensure the best possible start to the children’s education. We plan our outdoor play areas carefully, to create opportunity and place emphasis on outdoor activities.
Cylch Meithrin Dolau aims to provide quality Welsh-medium sessional and early years care to children between the ages of two and school nursery age. The cylch has the right to accept twelve boys and girls. In accordance with ratios, we can have up to eight three-year-olds and four two-and-a-halfyear-olds. The provision operates between 8.30 -14:30 on Tuesday and Thursday morning, for 39 weeks of the year, excepting Bank Holidays and school holidays appointed by the county council in which the cylch is located.
Our service is provided by resolute and qualified staff. We arrange in-work training to make sure that they have the knowledge and skills necessary to provide the highest standards of education and care.
Achievements and Performance
March -July 2023
Due to the closure of the village school within which our setting is based, we started the year with some amount of uncertainty about the future, and with the loss of some children because of this, there were concerns about the ongoing viability of our setting. Despite this our AGM in June was successful, and our Chair, secretary and treasurer were re-elected, with a new parent taking the position of vice chair with a willingness and acceptance of taking on the role of Chairperson at the 2024 AGM. Priorities were identified to instigate conversations with the local authority about tenancy arrangements to secure a future for the setting and continuing work to transfer our banking arrangements to anew account. During the summer Members of the committee ran, supported our annual community duck race, and took over the annual school cake stall which raised valuable funds for the setting.
August- December 2023
At the beginning of the academic year we welcomed back the staff to the setting and with some element of reassurance form the local authority that we could obtain a tenancy we set about identifying priorities within their annual appraisals to improve our Welsh language
Cylch Meithrin Dolau March 2023
knowledge and provision through training of both staff and identifying completion of level 3 childcare qualification for our play assistant.
In November, parents, friends, and community supporters helped us run a local charity shop for the week raising much needed funds for our setting.
During December the staff organised an afternoon for both parents and children with craft, Christmas recitals and visit form father Christmas which was enjoyed by all. The committee sent out a questionnaire to all parents/ carers to support with our annual self-evaluation. This provided great feedback and information that offered the committee opportunities to improve. With limited number still on both days we were encouraged with new enquiries for new starters planned for the summer term.
Due to outstanding matters a formal tenancy agreement was unable to be completed but the committee agreed a temporary arrangement until some tenancy related matters could be resolved.
Our play assistant gained her level three childcare qualification and continues to be a great asset to the setting. The committee decided to offer a promotion to joint leader which was accepted with plans to commence in the new year.
January -April 2024
After many months we successfully completed the transfer over of our bank account to a new one to come in line with our charity status and two new signatories were added to ensure a rolling number of people when officers changed at the AGM in June.
Joint leader responsibilities were identified and agreed between the staff and both staff are progressing well with here Welsh course qualification with an evident increase in Welsh activities and language used in the setting. We held another successful charity shop fundraiser, which with limited numbers currently attending the setting, is fundamental to support our finances. The committee continue to work hard to chase the local authority to resolve tenancy issues to secure a more permanent agreement. The setting continues to provide a safe and thriving environment for the children and with increasing number expected in the autumn term of 2024 we hope the future of the setting is safe for the near future.
Trustees Dolau Cylch Meithrin
Cylch Meithrin Dolau March 2023
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Mair Duggan | Past Chair | |||
| Jane Bevan | Treasurer | |||
| Jolene Duggan | Chairperson/RI | |||
Cylch Meithrin Dolau March 2023
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
Cylch Meithrin Dolau March 2023
Cylch Meithrin Dolau Financial Statements for the year ending 31st March 2024
Receipts and Payments Account
| 2023 | 2024 | |
|---|---|---|
| Receipts | ||
| Fees from parents | 9,722.10 | 6,573.00 |
| Donations & Grants | 3,778.82 | 30.00 |
| 3+ Funding and Flying Start grant | 7,544.75 | 6,270.00 |
| Fund raising | 2,305.72 | 4,000.04 |
| Hoodies/tshirts/Party packs | 203.40 | |
| Interest | 42.87 |
| Total Receipts Payments Wages (including pymts to HMRC) Marketing and T shirts Activity Charges Mandatory CIW/Cylch Requirement costs Equipment owned by Cylch Rent Miscellaneous Fundraising expenses PAVO Total Payments Net Proft/Loss for the year Summary Barclays Current Account Barclays Savings account Sub Total Proft for 2023/24 Balancing fgure |
23,554.79 16,216.82 |
- | 16,915.91 16,726.59 |
|
|---|---|---|---|---|
| 12,583.80 101.25 753.16 814.02 756.73 556.98 500.88 150.00 |
13,816.43 1,509.29 943.87 250.00 207.00 |
|||
| 7,337.97 | 189.32 |