Trustees’ Annual Report for the period
From April 2022 Period start date To April 2023 Period end date
Charity name: CYLCH MEITHRIN DOLAU
Charity registration number:
Objectives and Activities
Cylch Meithrin Dolau’s priority is the happiness and safety of each child – our homely and happy environment offers the best possible care, and the chance for each child to learn and to develop to its full potential. The setting offers toys and resources of the highest standard, appropriate to the children’s needs, development, and ages. Children from the age of 2 are introduced to activities and Care through the Medium of Welsh, and we will ensure the best start in life for children within Dolau area. Although we are not offering 3-7 Foundation Phase (the national early years curriculum) now, we will aim to ensure the best possible start to the children’s education. We plan our outdoor play areas carefully, to create opportunity and place emphasis on outdoor activities.
Cylch Meithrin Dolau aims to provide quality Welsh-medium sessional and early years care to boys and girls between the ages of 2 and school nursery age. The cylch has the right to accept 12 boys and girls.
In accordance with ratios, we can have up to 8 three-year-olds and 4 two-and-a-half-yearolds.
The provision operates between 8.30 -14:30 on Tuesday and Thursday morning, for 39 weeks of the year, excepting Bank Holidays and school holidays appointed by the county council in which the cylch is located.
Our service is provided by dedicated and qualified staff. We arrange in-work training to make sure that they have the knowledge and skills necessary to provide the highest standards of education and care.
Achievements and Performance
March -July 2022
Our Chairperson and Responsible Individual who was also a founding member of our setting, stepped down at our AGM in June, alongside the committee’s secretary. With an ongoing concern regarding the number of parents attending meetings, there was some concern about the future of the setting but, with a new committee member stepping up and successfully appointed a new Chair, Vice chair and Two Secretaries with two of these individuals agreeing to take on the role as responsible individuals. The new team set about engaging in a 2-month handover working towards the end of the summer term. During this time, we also sought support from our Muddiad support officer to ensure the new committee were aware and prepared for requirements expected by Care Inspectorate Wales and to give advice regarding our recruitment difficulties.
Members of the committee also ran and supported our annual community duck raise which raises valuable funds for the setting.
We recruited our long-term play assistant to the vacant position of setting leader and set about advertising the assistant role.
August- December 2022
Cylch Meithrin Dolau March 2023
At the beginning of the academic year, we recruited to the role of play assistant, whilst awaiting all relevant checks, the setting planned sessions were covered by our loyal bank staff and committee members. We welcomed our assistant at the end of September and were pleased that the children could settle into the autumn term with some consistency. The committee had decided to reduce our minimum age limit to 2 and we welcomed our new starters agreeing that only 1 2-year-old admission a ½ term. We started the term full on both Tuesday and Thursday sessions.
The wider community continued to campaign against the local school closure, and this understandably still caused some concern for, parents, staff, and the uncertain viability of the future of our setting.
In November, parents, friends, and community supporters helped us run a local charity shop for the week raising much needed funds for our setting.
During December we held an open the afternoon parents were invited into the setting for an open afternoon with an opportunity to view the children’s work and were treated to a Welsh recital by the children. The committee sent out a questionnaire to all parents/ carers to support with our annual self-evaluation. This provided great feedback and information that offered the committee opportunities to improve. The setting remained full on both days.
The Local authority made the decision to close the school in which the setting is based leaving both, committee, staff, and parents uncertain about the future of the setting.
January -April 2023
With a lack of forthcoming information from the local authority, about our future, the committee agreed that all fundraising, grant applications and investment in equipment would be put on hold. At the end of March, the local authority offered us a 12-month tenancy to remain in the building we are in. This has given the committee the confidence to offer reassurance to both staff and parents about our future and continue to develop and improve our setting.
Trustees Dolau Cylch Meithrin
Cylch Meithrin Dolau March 2023
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
Cylch Meithrin Dolau March 2023
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
Cylch Meithrin Dolau March 2023
Cylch Meithrin Dolau Financial Statements for the year ending 31st March 2023
Receipts and Payments Account
| 2023 | 2022 | |
|---|---|---|
| Receipts | ||
| Fees from parents | 9,722.10 | 6,806.50 |
| Donations & Grants | 3,778.82 | 4,738.54 |
| 3+ Funding and Flying Start grant | 7,544.75 | 2,209.50 |
| Fund raising | 2,305.72 | 2,902.98 |
| Hoodies/tshirts/Party packs | 203.40 |
| Total Receipts Payments Wages (including pymts to HMRC in22/23) Marketing and T shirts Activity Charges Mandatory CIW/Cylch Requirement costs Equipment owned by Cylch HMRC Miscellaneous Fundraising expenses PAVO Total Payments Net Proft/Loss for the year Summary Barclays Current Account Sub Total Income/Expenditure for 2022/23 Balancing fgure |
23,554.79 16,216.82 |
- | 16,657.52 12,935.27 |
|
|---|---|---|---|---|
| 12,583.80 101.25 753.16 814.02 756.73 556.98 500.88 150.00 |
9,358.89 231.33 375.95 403.24 2,239.91 13.60 184.00 128.35 |
|||
| 7,337.97 | 3,722.25 |
Certified as a correct record of accounts according to deeds and documents presented