Registered number: CE017101 Charity number: 1182861
Pavilion Pre-School (Aigburth)
INDEPENDENTLY EXAMINED ACCOUNTS FOR THE YEAR ENDED 31/08/2023
Prepared By: Harvey Guinan LLP Chartered Certified Accountants Unit 17 Mersey House Matchworks Estate, 140 Speke Road Liverpool Merseyside L19 2PH
Pavilion Pre-School (Aigburth)
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31/08/2023
TRUSTEES
Kay Bradshaw (appointed September 2022) Lisa Bramwell (resigned July 2023) Louise Bridge (resigned July 2023) Kate Daley (resigned December 2023) Kathryn Dempsey (resigned September 2023) Cara Edwards (appointed September 2022) Iga Kowalska-Owen (resigned October 2022) Caroline O'Rourke (resigned May 2024) Ursula Roberts (Chair resigned April 2024) Christopher Alcock (appointed September 2022) Lisa Hampton (appointed September 2022) Claire Cooper (appointed September 2022) Sarah Rylands (Chair) (appointed September 2022) Alessandra Toti (appointed March 2024) Lara Novak (appointed April 2024) Christopher Barlow (appointed April 2024)
REGISTERED OFFICE
50 Dundonald Road Aigburth Liverpool L17 0AF
COMPANY NUMBER
CE017101
CHARITY NUMBER 1182861
BANKERS
HSBC
INDEPENDENT EXAMINER Julie Guinan FCCA
Harvey Guinan LLP Chartered Certified Accountants Unit 17 Mersey House Matchworks Estate, 140 Speke Road Liverpool Merseyside
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Pavilion Pre-School (Aigburth)
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31/08/2023
L19 2PH
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Pavilion Pre-School (Aigburth)
ACCOUNTS FOR THE YEAR ENDED 31/08/2023
| CONTENTS | |
|---|---|
| Page | |
| Report of the Trustees | 4 |
| Independent Examiner's Statement | 10 |
| Statement of Financial Activities | 11 |
| Balance Sheet | 12 |
| Notes to the Accounts | 13 to 21 |
| Detailed Statement of Financial Activities | 22 |
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Pavilion Pre-School (Aigburth)
FOR THE YEAR ENDED 31/08/2023
TRUSTEES' REPORT
The trustees present their report and accounts for the year ended 31/08/2023
PRINCIPAL ACTIVITIES
The principal activity of the charity in the year under review was to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups
STRUCTURE GOVERNANCE AND MANAGEMENT
Pavilion Pre-School Aigburth was constituted by Constitution and became a registered CIO - ASSOCIATION Registered 08 Apr 2019 Charity Number 1182861 (previous unincorporated charity number 518169) CE 017101.
The financial statements have been prepared in accordance with the charity's Constitution, the Charities Act 2011, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
The charity was established under a Constitution which established objects and powers of the charity and it is governed under its Constitution.
The charity has a board of trustees who plan to meet at least once a term across the academic year to oversee the general management and operation of the pre-school via the management team, discuss any financial, employment, legal or statutory requirements, plus discuss fundraising initiatives. Trustees work in partnership with the Pre-School Learning Alliance for guidance when needed as well as Peninsular HR and Health and Safety.
The day to day operations management is carried out by the Office manager Natalie Griffiths, and the pre-school staff. Staff are remunerated based upon experience and roles at market rates.
The trustees approve policy which is then implemented by the staff. The charity is working to a business plan and strategy to focus on the delivery of its objects. In setting policy the trustees and management give due consideration to guidelines issued by the Charity Commission regarding public benefit.
New trustees go through a period of induction involving being provided with copies of the constitution, financial statements, relevant policies and business plans and reports to enable them to achieve an effective introduction to the charity. New trustees have an opportunity to meet the board and staff and to familiarize themselves with the organisation.
The charity's trustees are volunteers and do not receive remuneration for their services as trustees.
At the AGM the committee members step down and new trustees are nominated and elected. The minimum number of trustees is 5 the maximum is 12.
Section 16 of the constitution states that trustees can only serve for 5 consecutive years but can be reappointed after a gap of at least 1 year.
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Pavilion Pre-School (Aigburth)
FOR THE YEAR ENDED 31/08/2023
TRUSTEES' REPORT
The Charity seeks to have a wide range of skills and experience on its Committee, contained within a small number of individuals. Applications are welcome from potential Committee members regardless of, for example, ethnic origin or disability.
Pavilion Pre-school is a community pre-school, its members consist of families attending the setting, past/present, staff and affiliate members. We hold an AGM each year and all members are invited to attend.
Officer posts are nominated and elected at the 1st trustee meeting. No trustees are paid for their contributions. All Trustees require a clear volunteers DBS certificate and signed confidentiality agreements, as well as registering for an EY2 via OFSTED on line portal.
OBJECTS OF THE CHARITY
Pavilion Pre-School Aigburth works for the public benefit having as its objects the development and education of children and young people in particular by:
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1) Promoing their care and safety,
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2) Promoting their education and promoting parental involvement,
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3) Promoting their health and wellbeing,
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4) Providing services to support them and their families and carers,
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5) Providing services to individuals holding membership of the CIO,
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6) Furthering the aims of the Pre-School Learning Alliance and the Out of School Alliance.
Pavillion Pre-School aims to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:
a) Offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability.
b) Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local community.
c) Compliance with the EYFS statutory Framework 2021 and LA framework including Liverpool Safeguarding Children Partnership.
d) Open and inclusive to all, regardless of race, religion, sexuality, culture, ability or means.
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Pavilion Pre-School (Aigburth)
FOR THE YEAR ENDED 31/08/2023
TRUSTEES' REPORT
e) Enhancing community engagement and local family services via active and collaborative discussions.
Pavilion Pre-School works closely with the families who attend the setting, creating a wonderful atmosphere where children feel safe and secure. Parents are encouraged to share skills and experiences, encouraging diversity.
REVIEW OF ACHIEVEMENTS AND PERFORMANCE
The Charity Continued to provide early years childcare through 2022-23 for the local community.
The Charity Recruited 1 x additional member of staff to work in the breakfast and after school activity due to increasing demand for this service. Capacity was increased which provided more places for children in the local community thus helping more parents remain in or go back to work. The Charity also recruited a member of staff to work on a casual basis creating the ability to have staff cover at short notice and covering both the Pre School and Breakfast and After School Clubs. The Charity also recruited an Early Years Apprentice. Apprentices are not counted in staff to children ratios until such times as they turn 17 years old. The Apprentice turned 17 years old in December 2022 and was therefore able to be counted in staff to child ratios.
The Charity was able to offer work experience for 3 students from local schools.
The Charity has continued to upskill its staff and has added an additional SENDCo. There are now two SENDCo's who provide support to children with additional needs and also the parents of those children. The Charity has received an increase in SEND funding due to the high numbers of qualifying children in the latest cohort. This has enabled the Charity to offer more 1:1 support for qualifying children.
The Charity took the decision to discontinue offering places to children under the age of 3 years old. The funding received from Liverpool City Council is disproportionate to the actual cost of providing care for 2 year olds. This change will also allow the Charity to focus on its core provision of pre-school education. This change is to take effect from September 2023.
The Charity took the decision to change the way in which places are allocated allowing it to offer a more consistent offering to the children. Historically, there have been gaps in sessions due to the more flexible allocation of places. By offering sessions in blocks, the Charity will be able to consolidate places and therefore offer more consistent contact with key children/persons. Places will be offered depending on whether a child qualifies for 15 or 30 hours funding. This change is to take effect from September 2023.
The Charity held two very successful fundraising events in December 2022 and July 2023. All monies raised allowed us to purchase resources for the children.
The Charity was able to invest significantly in new outdoor play resources for our children.
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Pavilion Pre-School (Aigburth)
FOR THE YEAR ENDED 31/08/2023
TRUSTEES' REPORT
The Charity invested in artificial grass for its outdoor provision.
The Charity was able to offer a bonus payment to staff for the first time in its history.
The Charity was inspected by OFSTED in November 2022 and received a rating of Good.
PUBLIC BENEFIT
Pavillion Pre-school delivers public benefit through the development and education of children and young people in the area it serves, We provide a safe, fun and stimulating environment for children and their families.
FINANCIAL REVIEW
Total Incoming resources were £247,475 (2022 £177,574) being £247,475 on the unrestricted General Fund (2022 £177,574) and £nil Capital Contributions to the Big Build Project (2022 £nil). Total Outgoing resources were £251,951 (2022 £191,154) being £240,920 on the general unrestricted fund (2022 £180,124) and £11,031 on the restricted capital funds (2022 £11,030). The Balances on the Funds at 31 August 2023 total £442,361 (2022 £446,837) being £81,718 general unrestricted funds (2022 £75,163) and £360,643 restricted capital funds invested in fixed assets (2022 £371,674).
RISK MANAGEMENT
For each activity we produce a detailed risk assessment. Monitoring of the identified risks is in place and the regularity of review is established.
RESERVES POLICY
The Charity will endeavour to provide for financial stability and sustainability by maintaining a free reserve representing 6 months running costs. At 31 August 2023 free reserves were £50,347 and the Trustees continue to develop a reserve for sustainability. The trustees continue to review the reserves policy to meet the needs of activities.
FUTURE PLANS
Consideration will be given to offering a Holiday Club during school holidays. Tentative research has indicated that parents of children who currently attend our breakfast and after school club would take up the offer of any places should they be made available. Any such club will offer employment within the local community and surrounding areas. The provision would allow parents to return to or remain in work and will alleviate the pressures placed upon parents when having to balance work and childcare. Early indications show that substantial income could be generated allowing Pavilion to further invest in children and staff.
VOLUNTEERS
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Pavilion Pre-School (Aigburth)
FOR THE YEAR ENDED 31/08/2023
TRUSTEES' REPORT
Volunteers are a valuable resource for the Charity. This includes the Trustees, individuals undertaking work placement opportunities, regular volunteers in the Pre-school and breakfast and after school club helping the children as well as community volunteers for gardening and general maintenance. We had 1 student who was undertaking their Duke of Edinburgh Award who chose to volunteer in our breakfast and after school club. We had a regular volunteer in the preschool.
TRUSTEES RESPONSIBILITIES IN RELATION TO FINANCIAL STATEMENTS
The Trustees are responsible for preparing the annual report and the financial statements in accordance with applicable law and regulations.
Charity Law requires the trustees to prepare financial statements for each financial year. Under that law the trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and Applicable Law).
Under Charity Law the trustees must not approve the financial statements until they are satisfied that they give a true and fair view of the state of affairs of the charity and of the net incoming or outgoing resources of the charity for that period.
In preparing the financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the charities SORP;
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make judgments and estimates that are reasonable and prudent;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The names of the Trustees who held office during the year are noted on page 1.
APPROVAL
The report was prepared in accordance with the Charities Act 2011 and Statement of Recommended Practice FRS102 Accounting and Reporting by Charities.
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Pavilion Pre-School (Aigburth)
FOR THE YEAR ENDED 31/08/2023 TRUSTEES' REPORT
This report was approved by the Board of Trustees on 21/05/2024 Sarah Rylands (Chair) (appointed September 2022) Trustee
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Pavilion Pre-School (Aigburth)
INDEPENDENT EXAMINER'S STATEMENT
FOR THE YEAR ENDED 31/08/2023
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF PAVILION PRE-SCHOOL (AIGBURTH)
I report on the accounts of the charity for the year ended 31/08/2023 .
RESPONSIBILITIES AND BASIS OF REPORT
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act).
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
INDEPENDENT EXAMINERS STATEMENT
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
• the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
............................................... Independent Examiner Julie Guinan FCCA
Date: 21/05/2024
Harvey Guinan LLP Chartered Certified Accountants Unit 17 Mersey House Matchworks Estate, 140 Speke Road Liverpool Merseyside L19 2PH 0151 709 7797
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Pavilion Pre-School (Aigburth)
Statement of Financial Activities for the year ended 31/08/2023
| Income Income from generated funds Income from Investments Income from charitable activities Total Income Expenses Costs of generating funds Expenditure on Raised funds Expenditure on Charitable activities Total Expenses Net Income Net movement in funds: Net income for the year Total funds brought forward Net funds carried forward |
Unrestricted funds £ 92 247,383 247,475 408 240,512 240,920 6,555 6,555 75,163 81,718 |
Restricted funds £ - - - - 11,031 11,031 (11,031) (11,031) 371,674 360,643 |
2023 Total £ 92 247,383 247,475 408 251,543 251,951 (4,476) (4,476) 446,837 442,361 |
2022 Total £ 5 177,569 |
|---|---|---|---|---|
| 177,574 | ||||
| - 191,154 |
||||
| 191,154 | ||||
| (13,580) | ||||
| (13,580) 460,417 |
||||
| 446,837 |
This statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities
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| Pavilion Pre-School (Aigburth) | 2022 £ 404,636 42,201 |
|||
|---|---|---|---|---|
| BALANCE SHEET AT 31/08/2023 Notes FIXED ASSETS Tangible assets 5 CURRENT ASSETS Debtors (amounts falling due within one year) 6 Cash at bank and in hand CREDITORS: Amounts falling due within one year 7 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES RESERVES Unrestricted funds 8 General fund Restricted funds 9 |
1,899 52,497 54,396 4,049 |
2023 £ 392,014 50,347 442,361 81,718 360,643 442,361 |
2,600 45,008 47,608 5,407 |
|
| 446,837 | ||||
| 75,163 371,674 |
||||
| 446,837 |
Approved by the board of trustees on 21/05/2024 and signed on their behalf by
.............................
Sarah Rylands (Chair) (appointed September 2022) Trustee
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Pavilion Pre-School (Aigburth)
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31/08/2023
1. ACCOUNTING POLICIES
1a. Basis Of Accounting
The accounts have been prepared under the historical cost convention.
The accounts have been prepared in accordance with FRS102 - The Financial Reporting Standard applicable in the UK and Republic of Ireland and the Companies Act 2006 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.
1b. Incoming Resources
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. The charity is not registered for value added tax.
1c. Resources Expended
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
1d. Allocation And Apportionment Of Costs
All costs relate to the single activity of the charity and are recognised accordingly.
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Pavilion Pre-School (Aigburth)
1e. Fund Accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Designated funds are funds set aside by the trustees out of unrestricted general funds for the specific future purposes or projects.
1f. Depreciation
Depreciation has been provided at the following rates in order to write off the assets over their estimated useful lives.
Land And Buildings straight line 2% Fixtures and Fittings straight line 15%
1g. Pension Costs
The charity operates a defined contribution pension scheme. The pension charge represents the amounts payable by the charity to the fund in respect of the year.
1h. Turnover
Turnover represents the invoiced value of goods and services supplied by the charity, net of value added tax and trade discounts.
1i. Recognition Of Income
Items of income are recognised and included in the accounts when all of the following are met: (1) The charity has entitlement to the funds; (2) Any performance conditions attached to the income have been met or are fully within the control of the charity; (3) There is sufficient certainty that receipt of the income is considered probable and (4) The amount can be measured reliably.
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Pavilion Pre-School (Aigburth)
1j. Policy For The Preparation Of Accounts
At the time of preparing accounts the trustees have reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. The trustees therefore continue to operate the going concern basis of accounting in the preparation of accounts.
1k. Policy For Cash At Bank And In Hand
Cash at bank and in hand includes cash and short term liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
1l. Policy For Creditors And Provisions
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in a transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement value amount after allowing for any discount due.
1m. Policy For Financial Instruments
The charity has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
1n. Policy For Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
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Pavilion Pre-School (Aigburth)
2. DIRECTORS AND EMPLOYEES
Particulars of employees (including directors) are shown below:
| Employee costs during the year amounted to: Wages and salaries Social security costs Pension costs The average weekly numbers of employees during the year were as follows: Management and administration No Trustee received any remuneration for their services as a Trustee. |
2023 £ 205,233 1,728 2,188 209,149 2023 No. 19 19 |
2022 £ 149,679 - 3,915 |
|---|---|---|
| 153,594 | ||
| 2022 No. 19 |
||
| 19 | ||
3. EMPLOYEES
2023 2022 No. No. Average number of employees 19 19
No Trustee received any remuneration for their services as a Trustee.
4. PENSION CONTRIBUTIONS
| Pension contributions | 2023 £ 2,188 2,188 |
2022 £ 3,915 |
|---|---|---|
| 3,915 |
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Pavilion Pre-School (Aigburth)
5. TANGIBLE FIXED ASSETS
| Land And |
Fixtures | |
|---|---|---|
| Buildings | and Fittings |
Total |
| £ | £ | £ |
| Cost | ||
| At 01/09/2022 399,886 |
29,093 | 428,979 |
| Additions - |
225 | 225 |
| At 31/08/2023 399,886 |
29,318 | 429,204 |
| Depreciation | ||
| At 01/09/2022 15,972 |
8,371 | 24,343 |
| For the year 7,998 |
4,849 | 12,847 |
| At 31/08/2023 23,970 |
13,220 | 37,190 |
| Net Book Amounts | ||
| At 31/08/2023 375,916 |
16,098 | 392,014 |
| At 31/08/2022 383,914 |
20,722 | 404,636 |
| Land held by Pavilion Pre-School (Aigburth) Charity number 518169 is being transferred to Pavilion | Pre-School (Aigburth) Charity | |
| Number 1182861. |
6. DEBTORS
| 6. DEBTORS Amounts falling due within one year: Trade debtors Other debtors |
2023 £ 944 955 1,899 |
2022 £ 2,600 - |
|---|---|---|
| 2,600 |
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Pavilion Pre-School (Aigburth)
7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| 7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||
|---|---|---|
| Trade creditors Taxation and social security Other creditors |
2023 £ 21 - 4,028 4,049 |
2022 £ 1,773 124 3,510 |
| 5,407 |
8. UNRESTRICTED FUNDS
| General fund | Brought forward £ 75,163 75,163 |
Incoming resources £ 247,475 247,475 |
Outgoing resources £ (240,920) (240,920) |
Transfers £ - - |
Carried forward £ 81,718 |
|---|---|---|---|---|---|
| 81,718 |
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Pavilion Pre-School (Aigburth)
9. RESTRICTED FUNDS
| Eleanor Rathbone Trust Capital Fund The Foyle Foundation Capital Fund Sundry Capital Donations Power to Change Groundwork UK Funds Transferred from Unincorporated Charity |
Brought forward £ 4,719 9,155 2,593 160,451 944 193,812 371,674 |
Incoming resources £ - - - - - - - |
Outgoing resources £ (140) (272) (78) (4,761) (28) (5,752) (11,031) |
Transfers £ - - - - - - - |
Carried forward £ 4,579 8,883 2,515 155,690 916 188,060 |
|---|---|---|---|---|---|
| 360,643 |
Eleanor Rathbone Trust Capital Fund
Grant funding for Big Build project
The Foyle Foundation Capital Fund
Grant funding for Big Build project
Sundry Capital Donations
Donations towards Big Build project
Power to Change
Grant funding for Big Build project
Groundwork UK
Grant funding for Big Build project
Funds Transferred from Unincorporated Charity
Grant funding for Big Build project
10. RELATED PARTY TRANSACTIONS
There are no related party transactions to disclose.
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Pavilion Pre-School (Aigburth)
11. ANALYSIS OF RESOURCES EXPENDED
| Educational Activities and Materials Insurance and HR Premises Staff Costs Administration Governance Depreciation |
2023 10,071 2,479 11,727 208,308 5,319 1,200 12,847 251,951 |
2022 7,359 3,867 6,730 153,857 4,364 2,615 12,362 191,154 |
|---|---|---|
12. INCOMING RESOURCES
| Liverpool City Council Funding for Pre-School Activity Fees Snack Charges Lunchtime Supervision Clubs Registration Fees Fund Raising Room Hire Bank Interest Student/Apprenticeship Placements |
2023 119,986 22,582 6,630 - 93,199 840 1,746 1,500 92 900 247,475 |
2022 108,074 15,747 4,113 70 47,547 220 925 873 5 - 177,574 |
|---|---|---|
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Pavilion Pre-School (Aigburth)
13. NET ASSETS BY FUND
| Tangible Fixed Assets Net Current Assets |
Unrestricted Funds 31,371 50,347 81,718 |
Restricted Funds 360,643 - 360,643 |
Total Funds 392,014 50,347 442,361 |
|---|---|---|---|
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