OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2022-08-31-accounts

Registered number: CE017101 Charity number: 1182861

Pavilion Pre-School (Aigburth)

INDEPENDENTLY EXAMINED ACCOUNTS FOR THE YEAR ENDED 31/08/2022

Prepared By: Harvey Guinan LLP Chartered Certified Accountants Unit 17 Mersey House The Matchworks Estate, 140 Speke Road Liverpool Merseyside L19 2PH

Pavilion Pre-School (Aigburth)

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31/08/2022

TRUSTEES

Kay Bradshaw Lisa Bramwell Louise Bridge (appointed 14/12/2021) Kate Daley (appointed 14/12/2021) Kathryn Dempsey (appointed 14/12/2021) Cara Edwards Iga Kowalska-Owen (appointed 14/12/2021) Caroline O'Rourke (appointed 14/12/2021) Ursula Roberts

REGISTERED OFFICE

50 Dundonald Road Aigburth Liverpool L17 0AF

COMPANY NUMBER

CE017101 CHARITY NUMBER 1182861

BANKERS

HSBC

INDEPENDENT EXAMINER Julie Guinan FCCA

Harvey Guinan LLP Chartered Certified Accountants Unit 17 Mersey House The Matchworks Estate, 140 Speke Road Liverpool Merseyside L19 2PH

page 1

Pavilion Pre-School (Aigburth)

ACCOUNTS

FOR THE YEAR ENDED 31/08/2022

CONTENTS

Page
Report of the Trustees 3
Independent Examiner's Statement 8
Statement of Financial Activities 9
Balance Sheet 10
Cash Flow Statement 11
Notes to the Accounts 12 to 21
Detailed Statement of Financial Activities 22

page 2

Pavilion Pre-School (Aigburth)

FOR THE YEAR ENDED 31/08/2022

TRUSTEES' REPORT

The trustees present their report and accounts for the year ended 31/08/2022

PRINCIPAL ACTIVITIES

The principal activity of the charity in the year under review was to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups

STRUCTURE GOVERNANCE AND MANAGEMENT

Pavilion Pre-School Aigburth was constituted by Constitution and became a registered CIO - ASSOCIATION Registered 08 Apr 2019 Charity Number 1182861 (previous unincorporated charity number 518169) CE 017101.

The financial statements have been prepared in accordance with the charity's Constitution, the Charities Act 2011, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

The charity was established under a Constitution which established objects and powers of the charity and it is governed under its Constitution.

The charity has a board of trustees who plan to meet at least once a term across the academic year to oversee the general management and operation of the pre-school via the management team, discuss any financial, employment, legal or statutory requirements, plus discuss fundraising initiatives. Trustees work in partnership with the Pre-School Learning Alliance for guidance when needed as well as Peninsular HR and Health and Safety.

The day to day operations management is carried out by the Office manager, being key personel Jo Riley (whose contract ended on 22 December 2021) and Natalie Griffiths (whose contract commenced on 10 December 2021), and the pre-school staff. Staff are remunerated based upon experience and roles at market rates.

The trustees approve policy which is then implemented by the staff. The charity is working to a business plan and strategy to focus on the delivery of its objects. In setting policy the trustees and management give due consideration to guidelines issued by the Charity Commission regarding public benefit.

New trustees go through a period of induction involving being provided with copies of the constitution, financial statements, relevant policies and business plans and reports to enable them to achieve an effective introduction to the charity. New trustees have an opportunity to meet the board and staff and to familiarize themselves with the organisation.

The charity's trustees are volunteers and do not receive remuneration for their services as trustees.

At the AGM the committee members step down and new trustees are nominated and elected. The minimum number of trustees is 5 the maximum is 12.

page 3

Pavilion Pre-School (Aigburth)

FOR THE YEAR ENDED 31/08/2022

TRUSTEES' REPORT

Section 16 of the constitution states that trustees can only serve for 5 consecutive years but can be reappointed after a gap of at least 1 year.

The Charity seeks to have a wide range of skills and experience on its Committee, contained within a small number of individuals. Applications are welcome from potential Committee members regardless of, for example, ethnic origin or disability.

Pavilion Pre-school is a community pre-school, its members consist of families attending the setting, past/present, staff and affiliate members. We hold an AGM each year and all members are invited to attend.

Officer posts are nominated and elected at the 1st trustee meeting. No trustees are paid for their contributions. All Trustees require a clear volunteers DBS certificate and signed confidentiality agreements, as well as registering for an EY2 via OFSTED on line portal.

OBJECTS OF THE CHARITY

Pavilion Pre-School Aigburth works for the public benefit having as its objects the development and education of children and young people in particular by:

Pavillion Pre-School aims to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:

a) Offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability.

b) Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local community.

c) Compliance with the EYFS statutory Framework 2021 and LA framework including Liverpool Safeguarding Children Partnership.

page 4

Pavilion Pre-School (Aigburth)

FOR THE YEAR ENDED 31/08/2022

TRUSTEES' REPORT

d) Open and inclusive to all, regardless of race, religion, sexuality, culture, ability or means.

e) Enhancing community engagement and local family services via active and collaborative discussions.

Pavilion Pre-School works closely with the families who attend the setting, creating a wonderful atmosphere where children feel safe and secure. Parents are encouraged to share skills and experiences, encouraging diversity.

REVIEW OF ACHIEVEMENTS AND PERFORMANCE

The Charity Continued to provide early years childcare through 2021-22 for the local community.

The Charity Recruited 1 x additional member of staff to work in the breakfast and after school activity due to increasing demand for this service. Capacity was increased which provided more places for children in the local community thus helping more parents remain in or go back to work.

The Charity increased the number of staff 19.

Installed a Community Library providing free 24/7 access to books to children and adults within the local community.

Allowed the use of the building and facilities by local groups and businesses including a local church, photographer and yoga/meditation classes.

Children's needs are always put over profit. All revenue generated is invested back into the organisation for the benefit of the children who attend.

PUBLIC BENEFIT

Pavillion Pre-school delivers public benefit through the development and education of children and young people in the area it serves, We provide a safe, fun and stimulating environment for children and their families.

FINANCIAL REVIEW

Total Incoming resources were £177,574 (2021 £605,550) being £177,574 on the unrestricted General Fund (2021 £393,795) and £nil Capital Contributions to the Big Build Project (2021 £393,795). Total Outgoing resources were £191,154 (2021 £151,133) being £180,124 on the general unrestricted fund (2021 £134,042) and £11,030 on the restricted capital funds (2021 £11,091). The Balances on the Funds at 31 August 2022 total £446,837 (2021 £460,417) being £75,163 general unrestricted funds (2021 £77,713) and £371,674 restricted capital funds invested in fixed assets (2021 £382,704).

RISK MANAGEMENT

page 5

Pavilion Pre-School (Aigburth)

FOR THE YEAR ENDED 31/08/2022

TRUSTEES' REPORT

For each activity we produce a detailed risk assessment. Monitoring of the identified risks is in place and the regularity of review is established.

RESERVES POLICY

The Charity will endeavour to provide for financial stability and sustainability by maintaining a free reserve representing 6 months running costs. At 31 August 2022 free reserves were £42,201 and the Trustees continue to develop a reserve for sustainability. The trustees continue to review the reserves policy to meet the needs of activities.

FUTURE PLANS

Consideration will be given to offering a Holiday Club during school holidays. Tentative research has indicated that parents of children who currently attend our breakfast and after school club would take up the offer of any places should they be made available. Any such club will offer employment within the local community and surrounding areas. The provision would allow parents to return to or remain in work and will alleviate the pressures placed upon parents when having to balance work and childcare. Early indications show that substantial income could be generated allowing Pavilion to further invest in children and staff.

VOLUNTEERS

Volunteers are a valuable resource for the Charity. This includes the Trustees, individuals undertaking work placement opportunities, regular volunteers in the Pre-school and breakfast and after school club helping the children as well as community volunteers for gardening and general maintenance. We had 1 student who was undertaking their Duke of Edinburgh Award who chose to volunteer in our breakfast and after school club. We had a regular volunteer in the preschool.

TRUSTEES RESPONSIBILITIES IN RELATION TO FINANCIAL STATEMENTS

The Trustees are responsible for preparing the annual report and the financial statements in accordance with applicable law and regulations.

Charity Law requires the trustees to prepare financial statements for each financial year. Under that law the trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and Applicable Law).

Under Charity Law the trustees must not approve the financial statements until they are satisfied that they give a true and fair view of the state of affairs of the charity and of the net incoming or outgoing resources of the charity for that period.

In preparing the financial statements, the trustees are required to:

page 6

Pavilion Pre-School (Aigburth)

FOR THE YEAR ENDED 31/08/2022

TRUSTEES' REPORT

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The names of the Trustees who held office during the year are noted on page 1.

APPROVAL

The report was prepared in accordance with the Charities Act 2011 and Statement of Recommended Practice FRS102 Accounting and Reporting by Charities.

This report was approved by the Board of Trustees on 28/06/2023

Ursula Roberts Trustee

page 7

Pavilion Pre-School (Aigburth)

INDEPENDENT EXAMINER'S STATEMENT

FOR THE YEAR ENDED 31/08/2022

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF PAVILION PRE-SCHOOL (AIGBURTH)

I report on the accounts of the charity for the year ended 31/08/2022 .

RESPONSIBILITIES AND BASIS OF REPORT

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act).

I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

INDEPENDENT EXAMINERS STATEMENT

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

• the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

................................................... Independent Examiner Julie Guinan FCCA

Date: 28/06/2023

Harvey Guinan LLP Chartered Certified Accountants Unit 17 Mersey House The Matchworks Estate, 140 Speke Road Liverpool Merseyside L19 2PH 0151 709 7797

page 8

Pavilion Pre-School (Aigburth)

Statement of Financial Activities for the year ended 31/08/2022

Income
Income from generated funds
Income from Investments
Income from charitable activities
Total Income
Expenses
Costs of generating funds
Expenditure on Charitable activities
Total Expenses
Net Income
Net movement in funds:
Net income for the year
Total funds brought forward
Net funds carried forward		 Unrestricted
funds
£
5
177,569
177,574
180,124
180,124
(2,550)
(2,550)
77,713
75,163		 Restricted
funds
£
-
-
-
11,030
11,030
(11,030)
(11,030)
382,704
371,674		 2022
Total
£
5
177,569
177,574
191,154
191,154
(13,580)
(13,580)
460,417
446,837		 2021
Total
£
-
605,550
605,550
145,133
145,133
460,417
460,417
-
460,417

This statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities

page 9

Pavilion Pre-School (Aigburth) 2021
£
413,414
47,003
BALANCE SHEET AT 31/08/2022
Notes
FIXED ASSETS
Tangible assets
5
CURRENT ASSETS
Debtors (amounts falling due within one year)
6
Cash at bank and in hand
CREDITORS: Amounts falling due within one year
7
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT LIABILITIES
RESERVES
Unrestricted funds
8
General fund
Restricted funds
9		 2,600
45,008
47,608
5,407		 2022
£
404,636
42,201
446,837
75,163
371,674
446,837		 -
48,703
48,703
1,700
460,417
77,713
382,704
460,417

Approved by the board of trustees on 28/06/2023 and signed on their behalf by

............................. Ursula Roberts Trustee

page 10

Pavilion Pre-School (Aigburth)

CASH FLOW FOR THE YEAR ENDED 31/08/2022

Notes
NET CASH OUTFLOW FROM OPERATING ACTIVITIES
14a
RETURN ON INVESTMENTS AND SERVICING OF FINANCE
Interest received
Net cash inflow from return on investments and servicing of finance
CAPITAL EXPENDITURE AND FINANCIAL INVESTMENT
Receipts from sale of tangible assets
Payments to acquire tangible assets
Net cash inflow from capital expenditure and financial investment
NET CASH OUTFLOW BEFORE FINANCING
FINANCING
DECREASE IN CASH		 5
525
(4,109)		 2022
£
(116)
5
(3,584)
(3,695)
(3,695)

page 11

Pavilion Pre-School (Aigburth)

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31/08/2022

1. ACCOUNTING POLICIES

1a. Basis Of Accounting

The accounts have been prepared under the historical cost convention.

The accounts have been prepared in accordance with FRS102 - The Financial Reporting Standard applicable in the UK and Republic of Ireland and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.

1b. Incoming Resources

All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. The charity is not registered for value added tax.

1c. Resources Expended

Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

1d. Allocation And Apportionment Of Costs

All costs relate to the single activity of the charity and are recognised accordingly.

page 12

Pavilion Pre-School (Aigburth)

1e. Fund Accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Designated funds are funds set aside by the trustees out of unrestricted general funds for the specific future purposes or projects.

1f. Depreciation

Depreciation has been provided at the following rates in order to write off the assets over their estimated useful lives.

Land And Buildings straight line 2% Fixtures and Fittings straight line 15%

1g. Pension Costs

The charity operates a defined contribution pension scheme. The pension charge represents the amounts payable by the charity to the fund in respect of the year.

1h. Turnover

Turnover represents the invoiced value of goods and services supplied by the charity, net of value added tax and trade discounts.

1i. Recognition Of Income

Items of income are recognised and included in the accounts when all of the following are met: (1) The charity has entitlement to the funds; (2) Any performance conditions attached to the income have been met or are fully within the control of the charity; (3) There is sufficient certainty that receipt of the income is considered probable and (4) The amount can be measured reliably.

page 13

Pavilion Pre-School (Aigburth)

1j. Policy For The Preparation Of Accounts

At the time of preparing accounts the trustees have reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. The trustees therefore continue to operate the going concern basis of accounting in the preparation of accounts.

1k. Policy For Cash At Bank And In Hand

Cash at bank and in hand includes cash and short term liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

1l. Policy For Creditors And Provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in a transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement value amount after allowing for any discount due.

1m. Policy For Financial Instruments

The charity has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

1n. Policy For Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

page 14

Pavilion Pre-School (Aigburth)

2. DIRECTORS AND EMPLOYEES

Particulars of employees (including directors) are shown below:

Employee costs during the year amounted to:
Wages and salaries
Pension costs
The average weekly numbers of employees during the year were as follows:
Management and administration		 2022
£
149,679
3,915
153,594
2022
No.
19
19		 2021
£
109,940
720
110,660
2021
No.
13
13

No Trustee received any remuneration for their services as a Trustee.

3. EMPLOYEES

Average number of employees

2022 2021
No. No.
19 13

No Trustee received any remuneration for their services as a Trustee.

4. PENSION CONTRIBUTIONS

4. PENSION CONTRIBUTIONS
Pension contributions 2022
£
3,915
3,915		 2021
£
720
720

page 15

Pavilion Pre-School (Aigburth)

5. TANGIBLE FIXED ASSETS

Cost
At 01/09/2021
Additions
Disposals
At 31/08/2022
Depreciation
At 01/09/2021
For the year
At 31/08/2022
Net Book Amounts
At 31/08/2022
At 31/08/2021		 Land
And
Buildings
£
398,686
1,200
-
399,886
7,974
7,998
15,972
383,914
390,712		 Fixtures
and
Fittings
£
26,708
2,909
(525)
29,092
4,006
4,364
8,370
20,722
22,702		 Total
£
425,394
4,109
(525)
428,978
11,980
12,362
24,342
404,636
413,414

Land held by Pavilion Pre-School (Aigburth) Charity number 518169 is being transferred to Pavilion Pre-School (Aigburth) Charity Number 1182861.

6. DEBTORS

6. DEBTORS
Amounts falling due within one year:
Trade debtors		 2022
£
2,600
2,600		 2021
£
-
-

page 16

Pavilion Pre-School (Aigburth)

7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade creditors
Taxation and social security
Other creditors		 2022
£
1,773
124
3,510
5,407		 2021
£
-
500
1,200
1,700

8. UNRESTRICTED FUNDS

General fund Brought
forward
£
77,713
77,713		 Incoming
resources
£
177,574
177,574		 Outgoing
resources
£
(180,124)
(180,124)		 Transfers
£
-
-		 Carried
forward
£
75,163
75,163

page 17

Pavilion Pre-School (Aigburth)

9. RESTRICTED FUNDS

Eleanor Rathbone Trust Capital Fund
The Foyle Foundation Capital Fund
Sundry Capital Donations
Power to Change
Groundwork UK
Funds Transferred from Unincorporated Charity		 Brought
forward
£
4,859
9,427
2,670
165,212
972
199,564
382,704		 Incoming
resources
£
-
-
-
-
-
-
-		 Outgoing
resources
£
(140)
(272)
(77)
(4,761)
(28)
(5,752)
(11,030)		 Transfers
£
-
-
-
-
-
-
-		 Carried
forward
£
4,719
9,155
2,593
160,451
944
193,812
371,674

Eleanor Rathbone Trust Capital Fund

Grant funding for Big Build project

The Foyle Foundation Capital Fund

Grant funding for Big Build project

Sundry Capital Donations

Donations towards Big Build project

Power to Change

Grant funding for Big Build project

Groundwork UK

Grant funding for Big Build project

Funds Transferred from Unincorporated Charity

Grant funding for Big Build project

10. RELATED PARTY TRANSACTIONS

There are no related party transactions to disclose.

page 18

Pavilion Pre-School (Aigburth)

11. ANALYSIS OF RESOURCES EXPENDED

Educational Activities and Materials
Insurance and HR
Premises
Staff Costs
Administration
Governance
Depreciation		 2022
7,359
3,867
6,730
153,857
4,364
2,615
12,362
191,154		 2021
4,021
9,297
1,548
109,460
7,627
1,200
11,980
145,133

12. INCOMING RESOURCES

Big Build Restricted Funds Transferred From Unincorporated Charity 518169
Eleanor Rathbone Trust Capital Grant
The Foyle Foundation Capital Grant
Power To Change Capital Grant
Groundwork UK Capital Grant
Sundry Capital Grants
Unrestricted Funds Transferred from Unincorporated Charity 518169
Liverpool City Council Funding for Pre- School Activity
Fees
Snack Charges
Lunchtime Supervision
Clubs
Registration Fees
Fund Raising
Room Hire
Bank Interest		 2022
-
-
-
-
-
-
-
108,074
15,747
4,113
70
47,547
220
925
873
5
177,574		 2021
205,347
5,000
9,700
170,000
1,000
2,748
78,815
117,241
8,966
2,665
94
2,006
120
1,848
-
-
605,550

page 19

Pavilion Pre-School (Aigburth)

13. NET ASSETS BY FUND

Tangible Fixed Assets
Net Current Assets		 Unrestricted
Funds
32,962
42,201
75,163		 Restricted
Funds
371,674
-
371,674		 Total
Funds
404,636
42,201
446,837

14. NOTES TO THE CASHFLOW STATEMENT

14a. Reconciliation of operating profit to net cash flow from operating activities

Operating profit
Depreciation of tangible assets
Increase in debtors
Increase in creditors
Net cash outflow from operating activities
14b. Analysis of changes in cash and cash equivalents during the year
Balance at 01/09/2021
Net cash (outflow) / inflow
Balance at 31/08/2022		 2022
£
48,703
(3,695)
45,008		 £
(13,585)
12,362
(2,600)
3,707
(116)
2021
£
-
48,703
48,703

page 20

Pavilion Pre-School (Aigburth)

14c. Analysis of changes in financing year Loans and finance lease obligations £

page 21