||||||||| |---|---|---|---|---|---|---|---| |**Trustees' Annual Report**|||||**for theperiod**||| |**From**|Period start date|||**To**|Period end date||| ||01|09|2021||31|08|2022| Section A Reference and administration details **Charity name** Progress Theatre **Other names charity is known by** Progress Theatre **Registered charity number (if any)** 1182798 **Charity's principal address** The Mount Reading **Postcode RG1 5HL** **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Stephanie Dewar|Chair|End date 7/7/2022|| ||Fernando Camargo|Treasurer|End date 18/7/2022|| ||Laura Barns|Secretary|End date 7/7/2022|| ||Peter O’Sullivan|Non-Executive||| ||Marc Reid|Non-Executive||| ||JayDear|Non-Executive||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||| |**Name**|**Dates acted if not for whole year**| |---|---| |The Official Custodian for Charities|| ||| ||| March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document CIO Association and Scheme 20 June 2000 - (eg. trust deed, constitution) How the charity is constituted Association (eg. trust, association, company) Trustee selection methods Elected by membership (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To promote the education of the general public in Reading and elsewhere in the performing arts March **2012** **TAR** 2 Presented a season of theatrical productions to the general public. We returned to live performances after the COVID-19 restrictions, presenting 9 shows across the season, including our Open Air production in July 2022. We sold 3,538 tickets during the season. The Progress Youth Theatre delivered drama education, to groups of local young people aged 8-18. All trustees give of their time freely and no remuneration or expenses were paid in the year. **Summary of the main activities undertaken for the public benefit in relation to** All trustees read the guidance on public benefit issued by the Charities **these objects (include within** Commission and considered this when exercising their powers and duties **this section the statutory** at trustee meetings. **declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** Our theatre is run entirely by volunteers, aside from one part-time employee. We rely on our membership to fill a variety of roles, from Front of House to maintenance, from Trustee roles to backstage! Our membership numbers are generally around 100-120, varying slightly throughout the year. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** In June 2020, we were very honoured to receive the Queen's Award for Voluntary Service, an incredible recognition of the extensive contribution and work of all past and present members. We presented 9 plays to the general public from a wide range of playwrights and genres, eight of these productions were staged in the Theatre, and the other our annual Open Air production in the Reading Abbey Ruins, performing Great Expectations in July 2022. Our Progress Youth Theatre returned to classes in person and continues to grow. Jazz events were restarted and continue to prove popular, and the Art exhibitions also recommenced. The new toilet facilities were completed. March **2012** **TAR** 4 ## **Section E Financial review** Our policy is to retain 12 months of running costs as reserves. **Brief statement of the charity’s policy on reserves** Although the lower than usual ticket sales meant that our funds are not yet back to the level they were prior to the COVID-19 pandemic, we still retain enough reserves to cover annual running costs as above. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Alison Carroll **Position (eg Secretary,** Chair **Chair, etc)** **Date** 30/06/2023 March **2012** **TAR** 5 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees fÉtrxPtsS THEAI£E 31 g-i Au4iAST uolL On accounts for the year ended Charity no (rf any) ((g279g Sot out on pages I report to the trustees on my examination charity (the Trusf) for the year ended 31 accounts of the above ZGZ.Z Responglbllltles and basis of report As the chartys trustees. you are resportsible for the preparation of the accounts in accor(jan￿ with the requirements of Ihe Charities Act 2011 (Ihe Act.). I report in respect of my examination of the Trusys awunts carried out under seclion 145 of the 2011 Act ar)d in carying out my examination. I have followed all the appli¢able Directions gNen by the Charrty Commission under section 145(5)(b) of the Act. Independent ￿he charivs gross income exceeded £250,OC(l and l am qualtfi&d to examinerfs statement undertake the examination by being a qualtfied member of [insert name of appliCa￿e listed bcMJyl]. Dekte I l rfnot applK8ble. I have completed my examination. I confirm that no matersal mattets have come to my attention in connection wtth the examination (gthe￿ d￿GlaS￿lCh gives me cause to believe that in. any material respecL the accounting records thtre not kept in accordance with sedion 130 of the Chartties Act; or the accounts did not ac￿rd wtth the accounting re￿rds. or the accounts did not comply wtlh the applicable r4uirements con￿ming fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Yrue and fairf view vthich is not a matter considered as part of an independent examination. I have no concems and have come a¢xoss no other matters in connection wsth the examination to whith attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. . Please etet e words in the brackets rfthey {*) not apply. Signed: Date: 29 z3 Name: ts&ER E TL4A Y Relevant professional qualification(s) or body IER Oct 2018 (If any): Address: 73. StsL41 IEknl 14ftH 4 gAr Sectioii B Disc105ure Only complete rf the examiner needs to highlight material matters ol concern {see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brfef detalls of any Items that the examinerwishes to disclose. IER Oct 2018 **----- Start of picture text -----**
PROGRESS THEATRE ACCOUNTS Page 1
For the period 1st September 2021 to 31st August 2022
01.09.21- 31.08.22 01.09.20- 31.08.21
RECEIPTS Nom Ledgr £ £ £ £
Seat sales
Box Office (Cash) 4302 1,078.00 203.00
(Card) 4304 1,916.00 92.00
(Online) 4305 47,748.50 19,924.35
Seasons passes 4303 2,477.00 53,219.50 - 20,219.35
Subscriptions
Members 4401 4,682.50 5,280.00
Friends 4402 110.00 130.00
Adult workshops 4403 - -
Youth Theatre fees 4406 11,820.00 16,612.50 3,221.93 8,631.93
Front of House
Bar & confectionery (Sales) 4201 8,067.43 - 18.20
Tea & coffee 4202 121.92 -
Ice cream 4203 125.77 -
Programmes 4204 546.59 126.90
Merchandising 4205 460.50 9,322.21 497.00 605.70
Hiring charges
Costumes 4101 - 100.00
Props 4900 - -
Equipment inc chairs 4102 - 711.00
Premises 4103 - - - 811.00
Miscellaneous receipts
Advertising 4000 - 210.00
Donations 4902 2,312.55 1,532.09
Commission & Referral 4910 87.88 95.75
Grants 4903 11,917.00 19,562.93
Fund raising 4904 2,708.15 5,402.50
Sponsorship 4905 126.94 1,000.00
Bank interest 4901 692.77 1,240.62
Gift aid 4906 2,743.60 1,718.70
Art sales commission 4907 251.00 -
Equipment sales 4908 - -
Jazz at Progress 4909 1,607.83 22,447.72 - 303.59 30,459.00
Total Receipts 101,601.93 60,726.98
PAYMENTS
Productions
Audition notices 7601 61.99 -
Royalties 7602 6,523.20 4,041.00
Scripts 7603 558.21 202.60
Rehearsal space 7604 4,088.27 -
Costumes,wigs & make-up 7605 5,539.95 1,050.23 -
Equipment & special effects 7606 - -
Furniture & props 7607 2,376.58 568.55
Lighting & sound 7608 - -
Set building materials & paint 7609 3,098.72 114.28
Special expertise 7610 - 600.00
Cast & crew food 7611 - 22,246.92 110.13 6,686.79
Bar & confectionery (Purchases) 7007 4,662.99 4,662.99 - -
PPC production planning 7701 - -
Special Projects 7801 - -
Training 8041 - 0.00 140.00 140.00
Expenditure on the building
Buildings Inspections & surveys 7501 936.00 960.00
Maintenance,repairs & wages 7502 1,029.85 5,592.43
Improvements 7505 111,843.75 58,956.97
Planning fees & expenses 7503 - 113,809.60 472.80 65,982.20
c/fwd 140,719.51 72,808.99
**----- End of picture text -----**
**----- Start of picture text -----**
Progress Theatre accounts (1st September 2021 to 31st August 2022) Page 2
01.09.21- 31.08.22 01.09.20- 31.08.21
Payments contd. Nom Ledgr £ £ £ £
B/fwd 140,719.51 72,808.99
Expenditure on building contd.
Cleaning
Wages 7521 3,912.66 2,233.38
Janitorial supplies 7522 116.27 -
Rubbish disposal 7523 621.23 1,085.60
General expenses 7524 - 4,650.16 120.09 3,439.07
Tools & equip. Purchase, repair & hire 7531 144.00 144.00 - -
Fire
Maintenance & testing 7541 - 283.44
Repairs & replacements 7542 - - - 283.44
Insurance
Open Air Shakespeare 7551 224.00 224.00
Theatre including Open Air 7552 4,181.69 4,405.69 3,449.69 3,673.69
Kitchen
Equip.purchase & repair 7561 - -
Consumables - not F o H 7562 21.58 21.58 - -
Security
Maintenance & call-outs 7571 1,093.20 960.00
Telephone monitoring 7572 378.00 378.00
Repairs & replacements 7573 - 1,471.20 - 1,338.00
Storage Calcot 7581 500.00 500.00 500.00 500.00
Utilities
Electricity 7591 2,468.66 681.92
Gas 7592 1,668.36 1,498.77
Water 7593 482.63 - 142.99
Telephone & Internet 7594 1,104.26 925.30
Non-domestic rates 7595 245.76 5,969.67 125.45 3,088.45
Bldgs sub-total 130,971.90 78,304.85
Venue costs - Open Air 6000 25,512.56 25,512.56 9,975.75 9,975.75
Associations
LTG & NODA subscriptions 6031 270.00 233.00
Conference & delegate fees 6032 - -
Publications etc. 6033 135.00 405.00 135.00 368.00
Front of House
Box office costs 7004 154.26 -
Displays 7005 216.95 -
Clothing and other expenses 7006 189.85 561.06 780.79 780.79
Licensing
Bar & theatre 7101 376.00 250.00
Performing Right Society 7102 421.74 270.34
Phonographic Performance 7103 362.29 1,160.03 - 520.34
Lighting & sound
Maintenance & repairs 7151 214.47 -
Equipment purchase 7152 98.47 312.94 432.29 432.29
Marketing
Mail-outs & show advertising 7201 889.06 511.38
General season's publicity 7202 80.10 -
Flyers & posters, design & print 7203 1,644.27 653.67
Banners, displays & T shirts 7204 670.18 749.62
Leaflet distribution 7205 390.00 348.00
Web site costs 7206 - -
Other marketing inc Library 7207 1,400.99 5,074.60 548.51 2,811.18
Employment
Wages (PAYE) 7520 5,960.00 5,340.00
Employment overheads 7504 468.00 6,428.00 396.00 5,736.00
c/fwd 197,336.00 105,755.99
**----- End of picture text -----**
**----- Start of picture text -----**
Progress Theatre accounts (1st September 2021 to 31st August 2022) Page 3
01.09.21- 31.08.22 01.09.20- 31.08.21
Payments contd. Nom Ledgr £ £ £ £
B/fwd 197,336.00 105,755.99
Membership
Curtain Up & Newsletters 7301 - -
General expenses 7303 - - - -
Office costs
Web site expenditure 7306 - 10.00
Bank charges & interest 7351 647.04 171.63
Gifts & donations 7352 - -
Equipment purchase & repair 7353 242.40 -
Computer supplies & software 7354 - -
Postage & carriage 7355 - 38.00
Travel, mileage & parking 7356 778.27 189.17
Stationery 7357 - -
Legal fees 7358 - 180.00
General expenses 7359 113.09 95.00
Computer software & subs 7360 1,430.14 1,346.15
Hire of premises (not rehearsals) 7613 84.46 3,295.40 - 2,009.95
Progress Youth Theatre
Leaders & assistants fees 8061 14,476.50 16,013.35
Incidental expenses 8063 267.34 14,743.84 - 16,013.35
Wardrobe
Costumes (non-specific) 8051 - -
Dry cleaning and washing 8052 - -
General expenses 8053 122.83 63.26
Facilities improvement 8054 - 122.83 - 63.26
Accounting Written-off 8100 - - - -
Total Payments 215,498.07 123,842.55
Excess of receipts over payments - 113,896.14 - 63,115.57
BALANCE SHEET @ 31st August 2022
BANK 01.09.21- 31.08.22 01.09.20- 31.08.21
CAF Bank Current a/c 21,264.05 11,859.20
CAF Bank Deposit a/c - 539.38
Big Issue Loan -45,000.00 -
Cambs. & Counties Bank 120 day notice 50,000.00 84,850.66
Monmouthshire Building Soc Deposit 10,945.55 83,674.17
Paypal account 180.36 -
CURRENT ASSETS
Petty Cash in bar and box office 471.67 389.55
Bar stock at cost 726.41 872.86
LIABILITIES
Accounts Payable 2,617.55 32,305.44
DEBTORS
Accounts Receivable - 36.25 - 50.00
38,551.79 2,617.55 182,135.82 32,305.44
NET ASSETS £35,934.24 -£113,896.14 £149,830.38
BANK RECONCILIATION SUMMARY
31/08/2022 CAF Bank current a/c £21,264.05
Plus Outstanding Payments Expense claims £416.57
Total Outstanding Payments £416.57
Less Outstanding Receipts none £0.00
Total Outstanding Payments £0.00
31/08/2021 Statement Balance £21,680.62
EQUITY 01.09.21- 31.08.22 01.09.20- 31.08.21
Current Year Earnings -£113,896.14 -£50,780.57 -£63,115.57
Retained Earnings £149,830.38 £212,945.95
TOTAL £35,934.24 -£113,896.14 £149,830.38
Tony Wernham & Carole Brown January 2023
**----- End of picture text -----**