GRAYSWOOD VILLAGE HALL AND SPORTS PAVILLION Report and Accounts for the year ended 31 March 2025
Reglstered Charity no.: 1182746 GRAYSWOOD VILLAGE HALL AND SPORTS PAVILLION Management Committee Kathryn Dean (Chairman) Jane White (Trustee) Natasha Hayes (Trustee) Jessica Hounslow (Trustee and Bookings Secretary) Bookings Secretary Jessica Hounslow Caretaker John Lockwood Principal address Grayswood Village Hall Grayswood Haslemere Surrey GU27 2DJ Bankers Lloyds Bank plc 5 The Square, Petersfield Hampshire GU32 3HL Independent Examiner Caroline Snell Snell Associates Rosewood Broadway Edington Bridgwater TA7 9JP
GRAYSWOOD VILLAGE HALL AND SPORTS PAVILLION REPORT OF THE TRUSTEES The management committee present their report for the year ended 31 March 2025. PRINCIPAL AcfiviTIES The Charity exists for the purpose of a village hall and sports pavilion for the use of the inhabitants of Grayswood and the neighbourhood without distinction of sex or political, religious or other opinions and In particular for use of meetings, lectures and classes and forms of recreation and leisure time occupations with the object of improving the conditions of life in the community as stated in clause l of th the Trust Deed dated 6 December 1993 for the original charity number 1020577 and continued when the Charity moved to become a Charitable Incorporated Organisation 1182746 in April 2020. LEGAL AND ADMINISTRATIVE DETAILS th The Charity was registered on 4 May 1993 and is governed by its constitution that was adopted on 23, March 1993. During the financial year 2019/20 the charity moved to become a Charitable Incorporated Organisation number 1182746. The members of the Committee of Management at 31 March 2025 as above. st st The Trustees of the Charitable Incorporated Organisation at 31 March 2025 were: Kathryn Dean Jane White Natasha Hayes Jessica Hounslow REVIEW OF THE YEAR The Statement of Financial Activities set out on page 5 shows details of the funds. There was an excess of expenditure over income of £4,919 (2024 -£3,987). This was after the deduction of depreciation of £6,269 (2024 £6,784). The balance sheet set out on page 6 shows total reserves of £232,443 at 31" March 2025 (2024 £237,362). The deficit in funding the cost of the new hall was financed by a bank loan provided in 1999 by the Charitvs bankers. The repayments due on the loan were paid on time and the liability to the bank was fully paid off in a past year. The continued functioning of the Charity is dependent on fundraising activities in addition to the lettin8 of the Hall in accordance with the Charity's objects. However, the trustees are satisfied that they will be able to pay the debts as they fall due.
GRAYSWOOD VILLAGE HALL AND SPORTS PAVILLION REPORT OF THE TRUSTEES (cont.) STATEMENT OF TRUSTEES RESPONSIBILITIES The law relating to charities requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the charity's financial activities during the year and of its financial position at the end of the year. In preparing these financial statements, the trustees are required to: select suitable accounting policies and then apply them consistently. make judgements and estimates that are reasonable and prudent. state whether applicable accounting standards and statements of recommended practice have been followed subject to any material departures disclosed and explained in the financial statements; and prepare the financial statement on a going concern basis unless it is inappropriate to presume that the charity will continue to exist. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Trust Deed and the charity's constitution. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for prevention and detection of fraud and other irregularities. INDEPENDENT EXAMINER Caroline Snell, Snell Associates, will act as Independent Examiner. BY ORDER OF THE BOARD Jane White SECRETARY Date
GRAYSWOOD VILLAGE HALL AND SPORTS PAVILLION INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF GRAYSWOOD VILLAGE HALL AND SPORTS PAVILLION I report on the accounts for the year ended 31 March 2025, which are set out on pages 5 to 11: Respective responsibilities of trustee and independent examiner The Charity's trustees are responsible for the preparation of the accounts. The Charitvs trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to examine the accounts (under section 145 of the 2011 Act); follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the 2011 Act). and state whether particular matters have come to my attention. Basis of independent examinerfs report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fairf, view and the report is limited to those matters set out in the statement below. Independent examinerfs statement In connection with my examination, no matter has come to my attention l) which gives me reasonable cause to believe that, in any material respect, the requirements to keep accounting records in accordance with section 130 of the 2011 Act. or to prepare accounts which accord with these accounting records and comply with the accounting requirements of the 2011 Act have not been met: or 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: 23 January 2026 Caroline Snell Snell Associates Rosewood Broadway Edington Bridgwater TA7 9JP
GRAYSWOOD VILLAGE HALL AND SPORTS PAVILLION STATEMENT OF FINANCIAL AcfiviTIES YEAR ENDING 31" MARCH 2025 Restricted Funds Environmental New Hall Project Building 2025 2025 Unrestricted Fund Total Total Note Stair- 2025 2025 2025 2024 INCOMING RESOURCES Donations receivable Letting income Grants receivable Sundry income Bank interest 340 23,108 26,767 26,767 67 67 70 TOTAL INCOMING RESOURCES 26,834 26,834 23,518 RESOURCES USED Direct charitable expenditure Administration expenditure (260) (4,725) (26,493) (275) (31,478) (27,131) (275) (375) TOTAL RESOURCES USED (260) (4,725) (26,768) (31,753) (27,506) NEf (OUTGOING)/INCOMING RESOURCES BEFORE TRANSFERS (260) (4,725) 66 (4,919) (3,987) TRANSFERS BEfwEEN FUNDS Adjustment to assign prior years, depreciation to Restricted from Unrestricted (1,131) 1,131 0 (106,943) 106,943 NET (OUTGOING)/INCOMING RESOURCES FOR THE YEAR (260) (1,131) (111,668) 108,140 (4,919) (3,987) FUND BALANCES brought forward 819 1,131 333,710 (98,558) 237,362 241,349 FUND BALANCES carried forward 819 222,042 9,582 232,443 237,362
GRAYSWOOD VILLAGE HALL AND SPORTS PAVILLION BALANCE SHEET at 31 March 2025 Note 2025 2024 TANGIBLE FIXED ASSETS 226,674 232,943 CURRENT ASSETS Debtors Cash at bank and in hand 2,346 5,853 8,199 2,371 5,992 8,363 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR (2,430) (3,944) NEf CURRENT ASSEfs/(LIABILITIES) 5,769 4,419 TOTAL ASSETS LESS CURRENT LIABILITIES 232,443 237,362 CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR NET ASSETS 232,443 237,362 Financed by: INCOME FUNDS Restricted funds Unrestricted funds 222,861 335,920 9,582 (98,558) 232,443 237,362 The financial statements were approved by the board of management on 2026 Kathryn Dean Chairman
GRAYSWOOD VILLAGE HALL AND SPORTS PAVILLION NOTES TO THE FINANCIAL STATEMENTS I ACCOUNTING POLICIES The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and with the Charities Act 2011. Incoming resources Donations are included in the financial statements in the period in which the receipt becomes due, inclusive of tax credits. Donations include the net surpluses on any fund raising events. Letting income is accounted for on an accruals basis. All grants and voluntary income are accounted for gross when receivable. Bank interest is included in the statements of financial activities in the period in which it is received. Expenditure All expenditure is accounted for gross and when incurred. Depreciation Depreciation is provided on all tangible fixed assets, at rates calculated to write off the cost of each asset over its expected life, as follows: Freehold buildings Fixtures & fittings over 75 years 25Yo on reducing balance Restrirted funds The three restricted funds represent the following: New Hall Building Fund This fund represents the cost of the hall, less any deficit in funding after allocating assets to other restricted funds. The sale of the hall is restricted as detailed in note 11. This fund represents monies raised for specific work to be carried out on Grayswood Common, including restoring a pond, less amounts already spent on that project. This fund represents a grant received for the replacement of a stairlift. Environmental Project Fund Stairlift
GRAYSWOOD VILLAGE HALL AND SPORTS PAVILLION NOTES TO THE FINANCIAL STATEMENTS 2 NET INCOMING RESOURCES FOR THE YEAR is stated after charging: 2025 2024 Independent Examiners remuneration Depreciation of tangible fixed assets 275 6,269 375 6,784 6,544 7,159 3 GRANTS RECEIVABLE There were no grants received in the financial year. 4 DIREcf CHARITABLE EXPENDITURE Restricted Funds Environmental Project 2025 Unrestricted Fund Total Total Stairlift New Hall Building 2025 2025 2025 2025 2024 Hall running costs Depreciation 260 24,949 1,544 25,209 20,347 6,269 6,784 4,725 4,725 31,817 31,478 27,131
GRAYSWOOD VILLAGE HALL AND SPORTS PAVILLION NOTES TO THE FINANCIAL STATEMENTS 5 ADMINISTRATION EXPENDITURE Restricted Funds Stairlift Environmental Project 2025 Unrestricted Fund Total Total New Hall Building 2025 2025 2025 2025 2024 Independent Examiner Bank charges 275 275 375 275 275 375 6 TANGIBLE FIXED ASSErs Freehold Building Fixtures & Fittings Total Cost At 1st April 2024 Additions 354,340 54,595 408,935 At 31st March 2025 354,340 54,595 408,935 Depreciation At 1st April 2024 Charge for the year 127,573 4,725 48,419 1,544 175,992 6,269 At 31st March 2025 132,298 49,963 182,261 Net book value At 31st March 2025 222,042 4,632 226,674 At 31st March 2024 226,767 6,176 232,943
GRAYSWOOD VILLAGE HALL AND SPORTS PAVILLION NOTES TO THE FINANCIAL STATEMENTS 7 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2025 2024 Debtors Prepayments 81 222 2,149 2,265 2,346 2,371 8 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2025 2024 Creditors Accruals Deferred income 1,084 721 625 1,560 1,133 1,251 3,944 2,430 9 MOVEMENT OF FUNDS Restricted Funds Environmental Project Unrestricted Fund Total Stairlift New Hall Building Balance as at 1st April 2024 1,079 1,131 333,710 (98,558) 237,362 Adjustment to assign prior year depreciation from Unrestricted to Restricted (106,943) 106,943 Net outgoing resources (260) (1,131) (4,725) 1,197 (4,919) Balance as at 31st March 2025 819 222,042 9,582 232,443 10
GRAYSWOOD VILLAGE HALL AND SPORTS PAVILLION NOTES TO THE FINANCIAL STATEMENTS 10 ANALYSIS OF NET ASSErs BEfwEEN FUNDS Restricted Funds Environmental Project Unrestricted Fund Total Stairlift New Hall Building Fixed assets 1,898 222,042 2,734 226,674 Net Current assets 5,769 5,769 Net assets 1,898 222,042 8,503 232,443 11 CONTINGENT LIABILITY- NEW HALL BUILDING FUND The Charity has a liability to repay the Millennium Commission an equal amount to the proportion funded on the sale of any part of its fixed assets if any such sale is made with or without the Millennium Commission's approval. 11