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2022-03-31-accounts

GRAYSWOOD VILLAGE HALL

Report and Accounts for the year ended 31 March 2022

Registered Charity no.: 1182746

GRAYSWOOD VILLAGE HALL

Management Committee Mrs K Dean (Chairman)
Mrs J White (Secretary)
Mr N Burrows (Treasurer) (from Autumn 2022)
Mr M Gloak
Mrs T Harvey
Mr M Lacey
Mrs C Powell
Miss S Smith
Mrs C Tremlett
Mr M Warren
Bookings Secretary Mrs G Lambrechts (from January 2020)
Principal address Grayswood Village Hall
Grayswood
Haslemere
Surrey
GU27 2DJ
Bankers Lloyds Bank plc
12 High Street
Haslemere
Surrey
GU27 2JG
Independent Examiner Mrs C Snell
Snell Associates
Rosewood
Broadway
Edington
Bridgwater
TA7 9JP

1

GRAYSWOOD VILLAGE HALL

REPORT OF THE MANAGEMENT COMMITTEE

The management committee present their report for the year ended 31 March 2022.

PRINCIPAL ACTIVITIES

The Charity exists for the purpose of a village hall and sports pavilion for the use of the inhabitants of Grayswood and the neighbourhood without distinction of sex or political, religious or other opinions and in particular for use of meetings, lectures and classes and forms of recreation and leisure time occupations with the object of improving the conditions of life in the community as stated in clause 1 of the Trust Deed dated 6[th] December 1993 for the original charity number 1020577 and continued when the Charity moved to become a Charitable Incorporated Organisation 1182746 in April 2020.

LEGAL AND ADMINISTRATIVE DETAILS

The Charity was registered on 4[th] May 1993 and is governed by its constitution that was adopted on 23[rd] March 1993. During the financial year 2019/20 the charity moved to become a Charitable Incorporated Organisation number 1182746.

The members of the Committee of Management at 31[st] March 2022 and during the year were:

Mrs K Dean Mrs J White Mr M Gloak
Mr M Lacey Mrs T Harvey Mrs C Powell
Miss S Smith Mrs C Tremlett Mr M Warren

The Trustees of the Charitable Incorporated Organisation at 31[st] March 2022 were:

Mrs K Dean Mr D Warren

REVIEW OF THE YEAR

The Statement of Financial Activities set out on page 5 shows details of the funds. There was an excess of expenditure over income on the Unrestricted Funds of £10,338. This was after the deduction of depreciation of £8,385 and therefore there was a deficit of £1,953. The balance sheet set out on page 6 shows total reserves of £265,602 as at 31[st] March 2022.

The deficit in funding the cost of the new hall was financed by a bank loan provided in 1999 by the Charity’s bankers.

The repayments due on the loan were paid on time and the liability to the bank has been fully paid. The continued functioning of the Charity is dependent on fundraising activities in addition to the letting of the Hall in accordance with the Charity’s objects. However, the trustees are satisfied that they will be able to pay the debts as they fall due.

2

GRAYSWOOD VILLAGE HALL

REPORT OF THE MANAGEMENT COMMITTEE (cont.)

STATEMENT OF TRUSTEES RESPONSIBILITIES

The law relating to charities requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the charity’s financial activities during the year and of its financial position at the end of the year. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Trust Deed and the charity’s constitution. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for prevention and detection of fraud and other irregularities.

INDEPENDENT EXAMINER

Mrs C Snell will act as Independent Examiner.

BY ORDER OF THE BOARD

Jane White

SECRETARY

Date

3

GRAYSWOOD VILLAGE HALL

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF GRAYSWOOD VILLAGE HALL

I report on the accounts for the year ended 31 March 2022, which are set out on pages 5 to 11:

Respective responsibilities of trustee and independent examiner

The Charity’s trustees are responsible for the preparation of the accounts. The Charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission.

An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair” view and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention

Signed:

Date:

Caroline Snell Snell Associates Rosewood Broadway Edington Bridgwater TA7 9JP

4

GRAYSWOOD VILLAGE HALL

STATEMENT OF FINANCIAL ACTIVITIES

YEAR ENDING 31[st] MARCH 2022

Note
INCOMING RESOURCES
Donations receivable
Letting income
Grants receivable
3
Sundry income
Bank interest
TOTAL INCOMING RESOURCES
RESOURCES USED
Direct charitable expenditure
4
Administration expenditure
5
TOTAL RESOURCES USED
NET (OUTGOING)/INCOMING
RESOURCES BEFORE TRANSFERS
TRANSFERS BETWEEN FUNDS
NET (OUTGOING)/INCOIMNG
RESOURCES FOR THE YEAR
2
FUND BALANCES brought
forward
FUND BALANCES carried forward		 Restricted Funds
Unrestricted
Total
Total
Stair-
Environmental
New
Hall
Fund
lift
Project
Building
2022
2022
2022
2022
2022
2021
£
£
£
£
£
£
0
0
0
0
0
0
0
0
0
16,634
16,634
8,597
0
0
0
8,000
8,000
20,708
0
0
0
0
0
0
0
0
0
2
2
1
0
0
0
24,636
24,636
29,306
0
0
0
(34,399)(34,399)(22,577)
0
0
0
(575)
(575)
(275)
0
0
0
(34,974)(34,974)(22,872)
0
0
0
(10,338)(10,338)
6,454
0
0
0
0
0
0
0
0
0
(10,338)(10,338)
6,454
1,079
1,131
333,710
(59,980)
275,940
269,486
1,079
1,131
333,710
(70,318)
265,602
275,940

5

GRAYSWOOD VILLAGE HALL

BALANCE SHEET as at 31 March 2022

Note
TANGIBLE FIXED ASSETS
6
CURRENT ASSETS
Debtors
7
Cash at bank and in hand
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
8
NET CURRENT ASSETS/(LIABILITIES)
TOTAL ASSETS LESS CURRENT LIABILITIES
CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE
YEAR
NET ASSETS
Financed by:
INCOME FUNDS
Restricted funds
9
Unrestricted funds
9		 2022
2021
£
£
247,196
255,581
4,099
1,558
20,324
22,268
24,423
23,826
(6,017)
(3,467)
18,406
20,359
265,602
275,940
0
0
265,602
275,940
335,920
335,920
(70,318)
(59.980)
265,602
275,940

The financial statements were approved by the board of management on

…………………………….2022

Mrs Kathryn Dean

Chairman

6

GRAYSWOOD VILLAGE HALL

NOTES TO THE FINANCIAL STATEMENTS

1 ACCOUNTING POLICIES

The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts.

The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and with the Charities Act 2011.

Incoming resources

Donations are included in the financial statements in the period in which the receipt becomes due, inclusive of tax credits. Donations include the net surpluses on any fund raising events. Letting income is accounted for on an accruals basis. All grants and voluntary income are accounted for gross when receivable. Bank interest is included in the statements of financial activities in the period in which it is received.

Expenditure

All expenditure is accounted for gross and when incurred.

Depreciation

Depreciation is provided on all tangible fixed assets, at rates calculated to write off the cost of each asset over its expected life, as follows:

Freehold buildings - over 75 years

Fixtures & fittings - 25% on reducing balance

Restricted funds

The three restricted funds represent the following:

New Hall Building Fund This fund represents the cost of the hall, less any deficit in

funding after allocating assets to other restricted funds. The sale of the hall is restricted as detailed in note 11.

Environmental Project Fund This fund represents monies raised for specific work to be carried out on Grayswood Common, including restoring a pond, less amounts already spent on that project. Stairlift This fund represents a grant received for the replacement of a stairlift.

7

GRAYSWOOD VILLAGE HALL

NOTES TO THE FINANCIAL STATEMENTS

2 NET INCOMING RESOURCES FOR THE YEAR

is stated after charging:

2 NET INCOMING RESOURCES FOR THE YEAR
is stated after charging:
Independent Examiners remuneration
Depreciation of tangible fixed assets		 2022
2021
£
£
575
275
8,385
9,605
8,960
9,880

3 GRANTS RECEIVABLE

During the year a COVID 19 business support grant of £8,000 was received from Waverley Borough Council (2021: £20,708).

4 DIRECT CHARITABLE EXPENDITURE

Hall running costs
Depreciation		 Restricted Funds
Unrestricted
Total
Total
Stairlift
Environmental
New Hall
Fund
Project
Building
2022
2022
2022
2022
2022
2021
£
£
£
£
£
£
0
0
0
26,014
26,014
12,972
0
0
0
8,385
8,385
9,605
0
0
0
34,399
34,399
37,926

8

GRAYSWOOD VILLAGE HALL

NOTES TO THE FINANCIAL STATEMENTS

5 ADMINISTRATION EXPENDITURE

Independent Examiner
Bank charges		 Restricted Funds
Unrestricted
Total
Total
Stairlift
Environmental
New Hall
Fund
Project
Building
2022
2022
2022
2022
2022
2021
£
£
£
£
£
£
0
0
0
575
575
275
0
0
0
0
0
0
0
0
0
575
575
275

6 TANGIBLE FIXED ASSETS

Cost
At 1st April 2021
Additions
At 31st March 2022
Depreciation
At 1st April 2021
Charge for the year
At 31st March 2022
Net book value
At 31st March 2022
At 31st March 2021		 Freehold
Fixtures
Total
Building
& Fittings
£
£
£
354,340
54,595
408,935
0
0
0
354,340
54,595
408,935
113,398
39,956
153,354
4,725
3,660
8,385
118,123
43,616
161,739
236,217
10,979
247,196
240,942
14,639
255,581

9

GRAYSWOOD VILLAGE HALL

NOTES TO THE FINANCIAL STATEMENTS

7 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Debtors
Prepayments		 2022
2021
£
£
2,225
517
1,874
1,041
4,099
1,558

8 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Creditors
Accruals
Deferred income		 2022
2021
£
£
3,683
518
748
275
1,586
2,674
6,017
3,467

9 MOVEMENT OF FUNDS

Balance as at 1st April 2021
Net outgoing resources
Balance as at 31st March 2022		 Restricted Funds
Unrestricted
Total
Stairlift
Environmental
New Hall
Fund
Project
Building
£
£
£
£
£
1,079
1,131
333,710
(59,980)
275,940
0
0
0
(10,338)
(10,338)
1,079
1,131
333,710
(70,318)
265,602

10

GRAYSWOOD VILLAGE HALL

NOTES TO THE FINANCIAL STATEMENTS

10 ANALYSIS OF NET ASSETS BETWEEN FUNDS

Fixed assets
Current assets
Net assets		 Restricted Funds
Unrestricted
Total
Stairlift
Environmental
New Hall
Fund
Project
Building
£
£
£
£
£
4,497
0
242,699
0
247,196
0
0
0
18,406
18,406
4,497
0
242,699
18,406
265,602

11 CONTINGENT LIABILITY - NEW HALL BUILDING FUND

The Charity has a liability to repay the Millennium Commission an equal amount to the proportion funded on the sale of any part of its fixed assets if any such sale is made with or without the Millennium Commission’s approval.

11