## Brackenwood Community Association
Charity number 1182672
## Annual Report and Financial Statements
for the year ended 31 May 2024
## Brackenwood Community Association
Annual Report and Financial Statements for the year ended 31 May 2024
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 4|
|Examiner's report|5|
|Statement of financial activities|6|
|Balance sheet|7|
|Notes to the accounts|8 to 12|
## **Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Brackenwood Community Association
## Trustees' report for the year ended 31 May 2024
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
**Position Dates** Cheryl Harrington Chair Kathryn Bowers Mildred Edwards Gary Shaw Alison Gillespie Peter Wilkie Resigned Oct 2023 Sallie Fitzgerald Resigned Oct 2024 Christine Lennon Appointed Aug 2024 Julie Watson Appointed Jul 2024
**Charity number** 1182672 Registered in England and Wales **Registered and principal address Bankers** The Highwood Building Virgin Money Skipton Building Society Brackenwood Drive 370 Harrogate Road The Bailey Gledhow Leeds Skipton Leeds LS17 6QA BD23 1DN LS8 1RG
## **Independent examiner**
Katy Sargeant ACA **West Yorkshire Community Accountancy Service CIO** Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) Association formed on 28 March 2019 and is governed by a constitution adopted on this date.
The original charity was founded in 1985 and this year marks its 40th anniversary.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
2
## Brackenwood Community Association Trustees' report (continued) for the year ended 31 May 2024
## **Objectives and activities**
## **The charity's objects**
To promote the benefit of the inhabitants of Roundhay, Moortown and Chapel Allerton without distinction of sex or of political, religious or other opinions by associating with local authorities, voluntary organisations and inhabitants in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants.
To establish or to secure the establishment of a community centre and to maintain and manage, or to cooperate with any local statutory authority in the maintenance and management of such a centre for activities promoted by association in furtherance of the above objects.
## **The charity's main activities**
Brackenwood Community Association (BCA) run a community centre with regular group activities for all ages including both social and physical activities. We hire space for other regular groups and for children's parties to members. Alongside this our dedicated volunteers run a community café.
## **Public benefit statement**
In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.
## **Achievements and performance**
Brackenwood Community Association continues to be led by a small and dedicated team of volunteers. This year, as every year, our main focus has been to reach out to our community. To host activities, classes and events suited to all different age groups. To bring the community together.
In an attempt to keep activity prices affordable for our community, rather than hire out the space, for most of the activities and classes we manage them ourselves, some with volunteers and some with paid professional instructors, as appropriate. We subsidise the cost wherever we can, including on an individual basis.
This year we have run weekly sessions in 14 different activities:
Lunch Club, Art Group, Welcome Space, Parents and Tots, After school club, Karate Yoga, Zumba, Fitness, Tai Chi, Musical Theatre, Ballet & Tap, Adult Tap, Fun Bingo
We have facilitated the following events for the community:
Day trip to seaside, Christmas meal out, Halloween Party, Christmas Party for Kids, Summer Fayre, Christmas Fayre
We have collaborated with other local groups – RVS, St Edmunds, Oakwood Church and have been an anchor for LCAN (Leeds Community Anchor Network), which is part of VAL (Voluntary Action Leeds)
On our behalf, one of the Trustees has championed the Gledhow Community Playground appeal which we’re delighted to say has now been renovated and re-opened.
We work closely with the local councillors and police. We provide a meeting space for the Police and Community Action Team and for the three Roundhay Councillors to hold their monthly surgeries, and a drop in session for the Community Support Officers.
## **Financial review**
The net expenditure for the year was £7,626, including net expenditure of £8,208 on unrestricted funds and net income of £582 on restricted funds.
3
## Brackenwood Community Association
## Trustees' report (continued) for the year ended 31 May 2024
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £27,598.
Brackenwood Community Association will aim to keep between three and six months running costs in reserve to ensure the medium to long term future of the project. Based on the 2024/25 budget, the reserves should be between £15,100 and £30,300.
Approved by the board of trustees on 10/3/2025
Cheryl Harrington (Trustee)
4
## Brackenwood Community Association
## Independent examiner's report to the trustees of Brackenwood Community Association
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 May 2024, which are set out on pages 6 to 12.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Katy Sargeant ACA
10/3/2025
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
5
## Brackenwood Community Association
## Statement of Financial Activities
## (including summary income and expenditure account) for the year ended 31 May 2024
|Notes
2024
Unrestricted
funds
£
**Income from:**
Grants and donations
(2)
1,761
Fundraising
1,532
Members subscriptions
3,047
BCA group income
24,645
Hall booking income
12,579
Event income
2,171
Café sales
5,869
Bank interest
987
**Total income**
52,591
**Expenditure on:**
Salaries, NIC and pensions
(3)
26,453
Payroll charges
436
Event and activities expenses
13,567
Café Stock
3,145
Bookkeeping
2,485
Printing, postage and stationery
101
Rates and utilities
5,381
Insurance, licences and legal
2,098
Telephone and broadband
864
Refuse and cleaning
982
Repairs and maintenance
2,201
Equipment
79
Volunteer expenses
808
Training
-
Other expenses
131
Independent examination
924
Platform fees
1,144
Household support
-
**Total expenditure**
60,799
**Net income / (expenditure)**
(8,208)
**Fund balances brought forward**
35,806
**Fund balances carried forward**
(4)
27,598|2024
Restricted
funds
£
19,847
-
-
-
-
-
-
-
19,847
4,054
-
2,321
-
-
-
3,100
-
-
-
16
450
-
-
-
-
-
9,324
19,265
582
1,742
2,324|2024
Total
funds
£
21,608
1,532
3,047
24,645
12,579
2,171
5,869
987
72,438
30,507
436
15,888
3,145
2,485
101
8,481
2,098
864
982
2,217
529
808
-
131
924
1,144
9,324
80,064
(7,626)
37,548
29,922|restated
2023
Total
funds
£
14,222
61
1,209
20,848
12,370
1,750
7,808
288
58,556
39,808
726
11,437
4,771
1,050
114
3,813
1,784
865
1,400
1,438
814
658
340
116
630
935
-
70,699
(12,143)
49,691
37,548|
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
6
## Brackenwood Community Association
## Balance sheet
|as at 31 May 2024
2024
Unrestricted
£
**Current assets**
Debtors and prepayments
(5)
541
Cash at bank and in hand
(6)
33,476
**Total current assets**
34,017
**Current liabilities:**
**amounts falling due within one year**
Creditors and accruals
(7)
6,419
**Total current liabilities**
6,419
**Net current assets / (liabilities)**
27,598
**Net assets**
27,598
**Funds**
Unrestricted funds
27,598
Restricted funds
-
**Total funds**
27,598|2024
Restricted
£
-
2,324
2,324
-
-
2,324
2,324
-
2,324
2,324|2024
Total
£
541
35,800
36,341
6,419
6,419
29,922
29,922
27,598
2,324
29,922|2023
Total
£
305
38,873
39,178
1,630
1,630
37,548
37,548
35,806
1,742
37,548|
|---|---|---|---|
The financial statements were approved by the board of trustees on 10/3/2025
Cheryl Harrington (Trustee)
7
## Brackenwood Community Association
## Notes to the accounts
## for the year ended 31 May 2024
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
The accounting policies have changed in that the charity has moved to accruals accounting from receipts and payments based accounts.
The accounts for the previous year have been restated to reflect this change. Details of the changes can be found in the notes.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Pensions**
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
8
## Brackenwood Community Association
## Notes to the accounts continued
## for the year ended 31 May 2024
|**2 Grants and donations**
Leeds City Council (LCC)
Leeds Community Foundation (LCF)
Local Giving
People's Health Trust
The Woodrow Family Trust
Voluntary Action Leeds (VAL)
Other donations
**3 Staff costs and numbers**
Gross salaries
Social security costs
Employment allowance
Pensions|2024
Unrestricted
funds
£
-
-
-
-
-
-
1,761
1,761|2024
Restricted
funds
£
1,530
2,157
-
-
-
15,497
663
19,847|2024
Total
funds
£
1,530
2,157
-
-
-
15,497
2,424
21,608
2024
£
29,641
1,960
(1,960)
866
30,507|2023
Total
funds
£
401
2,366
500
6,194
2,000
1,000
1,761
14,222
2023
£
38,893
1,821
(1,821)
915
39,808|
|---|---|---|---|---|
The average number of employees during the year was 2.3, being an average of 1.4 full time equivalent (2023: 3, 1.4 FTE). There were no employees with emoluments above £60,000.
|**Defined contribution pension scheme**
Costs of the scheme to the charity for the year
**4 Restricted funds**
Balance b/f
£
VAL Household Support Fund
-
LCC MICE - Equipment
-
LCC MICE - Comm'ty Outreach
-
LCC MICE - Summer Trip
-
LCF Lunch Club
1,742
Room with a Cue
-
VAL Welcome Spaces
-
VAL Listen Well
-
1,742|Incoming
£
9,797
450
330
750
2,157
663
4,600
1,100
19,847|Outgoing
£
9,797
450
330
450
3,622
16
4,600
-
19,265|2024
£
866
Transfers
£
-
-
-
-
-
-
-
-
-|2023
£
915
Balance c/f
£
-
-
-
300
277
647
-
1,100
2,324|
|---|---|---|---|---|
## **Fund name**
VAL Household Support Fund
LCC MICE - Equipment
LCC MICE - Comm'ty Outreach LCC MICE - Summer Trip LCF Lunch Club Room with a Cue VAL Welcome Spaces VAL Listen Well
## **Purpose of restriction**
For household support costs - food and utilities vouchers and cooking equipment.
To contribute towards equipment for our ‘Big Tots and Little Tots’ parent and child group.
Towards the cost of a community outreach day. Towards costs of a summer trip.
To contribute towards Millie’s Gang, our weekly lunch club. Donations from users for maintaining and renewing the facility. Warm Spaces provision.
Towards administration costs.
9
## Brackenwood Community Association
## Notes to the accounts continued
## for the year ended 31 May 2024
|**5 Debtors and prepayments**
Debtors
Prepayments
**6 Cash at bank and in hand**
Cash at bank
Cash in hand
**7 Creditors and accruals**
Creditors
Accruals|2024
£
170
371
541
2024
£
35,566
234
35,800
2024
£
5,495
924
6,419|2023
£
-
305
305
2023
£
38,867
6
38,873
2023
£
-
1,630
1,630|
|---|---|---|
## **8 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
|**Other transactions with trustees or related parties**
Brian Naylor
Relative of Cheryl
Harrington (Chair)
Employment as caretaker
**Name of trustee**
**or related party**
**Relationship to**
**charity**
**Description of transaction**|2024
£
22,031
22,031|2023
£
18,965
18,965|
|---|---|---|
10
Brackenwood Community Association Notes to the accounts continued for the year ended 31 May 2024
## **9 Restatement of prior year figures due to change in accounting basis**
As a result of the change in the basis of accounting from receipts and payments to accruals, there have been a number of adjustments made to the comparative figures, analysed below.
## **Effect of change on Statement of Financial Activities**
|**Total income**
Original figure in statutory accounts, year ended 31 May 2023
Deduct repayment of employee loan
Restated total
**Total expenditure**
Original figure in statutory accounts, year ended 31 May 2023
Deduct accruals (May 2022 year end)
Add accruals (May 2023 year end)
Deduct prepayments (May 2023 year end)
Restated total
**Effect of change on fund balances as reported at 31 May 2022**
Original fund balances carried forward as at 31 May 2022
Add debtors (May 2022 year end)
Deduct accruals (May 2022 year end)
Restated fund balances carried forward as at 31 May 2022|2023
Unrestricted
funds
£
47,695
(1,600)
46,095
2023
Unrestricted
funds
£
49,030
(360)
1,630
(305)
49,995
2023
Unrestricted
funds
£
38,466
1,600
(360)
39,706|2023
Restricted
funds
£
12,461
-
12,461
2023
Restricted
funds
£
20,704
-
-
-
20,704
2023
Restricted
funds
£
9,985
-
-
9,985|2023
Total
funds
£
60,156
(1,600)
58,556
2023
Total
funds
£
69,734
(360)
1,630
(305)
70,699
2023
Total
funds
£
48,451
1,600
(360)
49,691|
|---|---|---|---|
11
## Brackenwood Community Association
## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 May 2024
|restated
2024
2023
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Grants and donations
1,761
1,761
Fundraising
1,532
61
Members subscriptions
3,047
1,209
BCA group income
24,645
20,848
Hall booking income
12,579
12,370
Event income
2,171
1,750
Café sales
5,869
7,808
Bank interest
987
288
**Total income**
52,591
46,095
**Expenditure**
Salaries, NIC and pensions
26,453
25,366
Payroll charges
436
726
Event and activities expenses
13,567
8,575
Café Stock
3,145
4,589
Bookkeeping
2,485
1,050
Printing, postage and stationery
101
114
Rates and utilities
5,381
1,140
Insurance, licences and legal
2,098
1,635
Telephone and broadband
864
605
Refuse and cleaning
982
1,305
Repairs and maintenance
2,201
1,438
Equipment
79
773
Volunteer expenses
808
658
Training
-
340
Other expenses
131
116
Independent examination
924
630
Platform fees
1,144
935
Household support
-
-
**Total expenditure**
60,799
49,995
**Net income / (expenditure)**
(8,208)
(3,900)
**Fund balances brought forward**
35,806
39,706
**Fund balances carried forward**
27,598
35,806|2024
Restricted
funds
£
19,847
-
-
-
-
-
-
-
19,847
4,054
-
2,321
-
-
-
3,100
-
-
-
16
450
-
-
-
-
-
9,324
19,265
582
1,742
2,324|2023
Restricted
funds
£
12,461
-
-
-
-
-
-
-
12,461
14,442
-
2,862
182
-
-
2,673
149
260
95
-
41
-
-
-
-
-
-
20,704
(8,243)
9,985
1,742|2024
Total
funds
£
21,608
1,532
3,047
24,645
12,579
2,171
5,869
987
72,438
30,507
436
15,888
3,145
2,485
101
8,481
2,098
864
982
2,217
529
808
-
131
924
1,144
9,324
80,064
(7,626)
37,548
29,922|restated
2023
Total
funds
£
14,222
61
1,209
20,848
12,370
1,750
7,808
288
58,556
39,808
726
11,437
4,771
1,050
114
3,813
1,784
865
1,400
1,438
814
658
340
116
630
935
-
70,699
(12,143)
49,691
37,548|
|---|---|---|---|---|
12