## Brackenwood Community Association Charity number 1182672 ## Annual Report and Financial Statements for the year ended 31 May 2023 Brackenwood Community Association Annual Report and Financial Statements for the year ended 31 May 2023 |**Contents**|**Page**| |---|---| |Trustees' report|2 to 4| |Examiner's report|5| |Receipts and payments account|6| |Statement of assets and liabilities|7| |Notes to the accounts|8 to 10| ## **Prepared by West Yorkshire Community Accountancy Service CIO** 1 ## Brackenwood Community Association ## Trustees' report for the year ended 31 May 2023 ## **Reference and administrative details of the charity, its trustees and advisors** The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates** Cheryl Harrington Chair Jordan Kennedy Vice Chair Resigned December 2022 Rebecca Hainsworth Secretary Resigned April 2023 Kathryn Bowers Mildred Edwards Anna Osbourne Resigned Sept 2022 Gary Shaw Appointed Oct 2022 Alison Gillespie Appointed Feb 2023 Peter Wilkie Appointed Feb 2023, resigned Oct 2023 Sallie Fitzgerald Appointed Apr 2023 **Charity number** 1182672 Registered in England and Wales **Registered and principal address Bankers** The Highwood Building Virgin Money Skipton Building Society Brackenwood Drive 370 Harrogate Road The Bailey Gledhow Leeds Skipton Leeds LS17 6QA BD23 1DN LS8 1RG ## **Independent examiner** Katy Sargeant ACA **West Yorkshire Community Accountancy Service CIO** Stringer House 34 Lupton Street Leeds LS10 2QW ## **Structure, governance and management** The charity is a Charitable Incorporated Organisation (CIO) Association formed on 28 March 2019 and is governed by a constitution adopted on this date. ## **Method of recruitment and appointment of trustees** The trustees of the charity are appointed by the members at the AGM. 2 ## Brackenwood Community Association ## Trustees' report (continued) for the year ended 31 May 2023 ## **Objectives and activities** ## **The charity's objects** To promote the benefit of the inhabitants of Roundhay, Moortown and Chapel Allerton without distinction of sex or of political, religious or other opinions by associating with local authorities, voluntary organisations and inhabitants in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants. To establish or to secure the establishment of a community centre and to maintain and manage, or to cooperate with any local statutory authority in the maintenance and management of such a centre for activities promoted by association in furtherance of the above objects. ## **The charity's main activities** Brackenwood Community Association (BCA) run a community centre with regular group activities for all age groups: Stay and Play parents and tots group, Millie’s Gang lunch and social group for older people, physical activities such as Yoga, Zumba and Karate classes, Craft sessions and Fun Bingo. We hire space for other regular groups and children's parties for members. Alongside this our dedicated volunteers run a community café. ## **Public benefit statement** In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit. ## **Achievements and performance** Brackenwood Community Association is run by a small group of dedicated people, including trustees, part time staff and volunteers who work tirelessly to provide a welcoming place for people in our local community. We are extremely grateful to each and every one, as our regular group activities couldn’t run without the support of these volunteers. Millie’s Gang, Parents and Tots, Fun Bingo, Art Group have run weekly sessions all year long. We continue to run weekly physical activity sessions: Zumba, Tai Chi, two Karate and three Yoga sessions, and this year added a HIT Fitness Class. To keep the class prices as low as possible and affordable for our community, we hire the professional instructors, giving us control of the cost and the ability to offer some free sessions. In addition to all the regular weekly session we have also run events for all the community: Easter Egg Hunt, Sea Side Trip, Summer Fayre, Halloween party, Christmas Craft Fayre, Christmas Outing for Millie’s Gang, Kids Christmas Party. This year we have been part of Warm Space & Welcome Space. We have also been able to access the Household Support Fund to assist members of our community who have really been struggling due to cost of living increases. 3 ## Brackenwood Community Association ## Trustees' report (continued) for the year ended 31 May 2023 ## **Financial review** The net expenditure for the year were £9,578, including net expenditure of £1,335 on unrestricted funds and net expenditure of £8,243 on restricted funds after transfers. ## **Reserves policy** The charity's free reserves, at the year end were £35,531. Brackenwood Community Association will aim to keep between three and six months running costs in reserve to ensure the medium to long term future of the project. Based on the 2023/24 budget, the reserves should be between £17,700 and £35,450. Approved by the board of trustees on 9/12/2024 Cheryl Harrington (Trustee) 4 ## Brackenwood Community Association ## Independent examiner's report to the trustees of Brackenwood Community Association I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 May 2023, which are set out on pages 6 to 10. ## **Responsibilities and basis of report** As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Katy Sargeant ACA 9/12/2024 ## **West Yorkshire Community Accountancy Service CIO** Stringer House 34 Lupton Street Leeds LS10 2QW 5 ## Brackenwood Community Association Receipts and payments account ## for the year ended 31 May 2023 |Notes
2023
Unrestricted
funds
£
**Receipts**
Grants and donations
(2)
1,822
Members subscriptions
1,209
Regular group bookings
10,510
BCA group income
20,848
Private party bookings
1,860
Fayre and event income
1,750
Café sales
7,808
Employee loan repayments received
1,600
Bank interest
288
**Total receipts**
47,695
**Payments**
Salaries, NIC and pensions
25,366
Payroll charges
726
Bookkeeping
1,050
Printing, postage and stationery
114
Rates, electricity and water
140
Insurance, licences and legal
1,940
Telephone and broadband
605
Refuse and cleaning
1,305
Gardening
110
Repairs and maintenance
1,328
Replacement and new equipment
773
Event and activities expenses
8,575
Café Stock
4,589
Volunteer expenses
658
Training
340
Other expenses
1,051
Employee loan paid out
-
Independent examination
360
**Total payments**
49,030
**Net receipts / (payments)**
(1,335)
**Transfers between funds**
-
**Net movement in funds**
(1,335)
**Fund balances brought forward**
36,866
**Fund balances carried forward**
(3)
35,531|2023
Restricted
funds
£
12,461
-
-
-
-
-
-
-
-
12,461
14,442
-
-
-
2,673
149
260
95
-
-
41
2,862
182
-
-
-
-
-
20,704
(8,243)
-
(8,243)
9,985
1,742|2023
Total
funds
£
14,283
1,209
10,510
20,848
1,860
1,750
7,808
1,600
288
60,156
39,808
726
1,050
114
2,813
2,089
865
1,400
110
1,328
814
11,437
4,771
658
340
1,051
-
360
69,734
(9,578)
-
(9,578)
46,851
37,273|2022
Total
funds
£
23,076
1,525
8,668
13,586
1,740
1,135
5,833
400
13
55,976
34,730
604
-
370
6,984
2,486
865
1,052
230
1,144
1,396
8,621
3,041
364
115
134
2,000
360
64,496
(8,520)
-
(8,520)
55,371
46,851| |---|---|---|---| 6 ## Brackenwood Community Association Statement of assets and liabilities |as at 31 May 2023
2023
Unrestricted
£
**Cash funds**
Cash at bank
35,525
Cash in hand
6
**Total cash funds**
35,531
**Debtors and prepayments**
Debtors
Prepayments
**Assets retained for the charity's own use**
Smart TV and stand
Laptop
Range cooker
Fridge freezers (2)
Petrol lawnmower
Petrol strimmer
American Pool Table
**Liabilities**
Accruals (includes £1k estimate for utilities)|2023
Restricted
£
1,742
-
1,742|2023
Total
£
37,267
6
37,273
2023
£
450
305
755
2023
£
1,630
1,630|2022
Total
£
46,803
48
46,851| |---|---|---|---| The financial statements were approved by the board of trustees on 9/12/2024 Cheryl Harrington (Trustee) 7 ## Brackenwood Community Association ## Notes to the accounts for the year ended 31 May 2023 ## **1 Accounting policies** ## **Basis of accounting** The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years. ## **Taxation** As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates. ## **Fund accounting** Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal. Further explanation of the nature and purpose of each fund is included in the notes to the accounts. 8 ## Brackenwood Community Association ## Notes to the accounts continued ## for the year ended 31 May 2023 |**2 Grants and donations**
Leeds City Council (LCC)
Leeds Community Foundation (LCF)
Local Giving
People's Health Trust
The Woodrow Family Trust
Voluntary Action Leeds (VAL)
Arnold Clark
HMRC Job Retention Scheme
Donations
**3 Restricted funds**
Balance b/f
£
People's Health Trust
4,794
LCF Suicide Prevention Fund
1,635
Arnold Clark
2,000
Local Giving - Magic Little Grant
-
LCF lunch club (Millie's Gang)
1,556
VAL Warm Spaces
-
LCC - MICE Grants
-
The Woodrow Family Trust
-
9,985|2023
Unrestricted
funds
£
-
-
-
-
-
-
-
-
1,822
1,822
Incoming
£
6,194
-
-
500
2,366
1,000
401
2,000
12,461|2023
Restricted
funds
£
401
2,366
500
6,194
2,000
1,000
-
-
-
12,461
Outgoing
£
10,988
1,635
2,000
500
2,180
1,000
401
2,000
20,704|2023
Total
funds
£
401
2,366
500
6,194
2,000
1,000
-
-
1,822
14,283
Transfers
£
-
-
-
-
-
-
-
-
-|2022
Total
funds
£
-
1,556
500
15,490
-
-
3,000
1,820
710
23,076
Balance c/f
£
-
-
-
-
1,742
-
-
-
1,742| |---|---|---|---|---| **Fund name** People's Health Trust LCF Suicide Prevention Fund Arnold Clark Local Giving - Magic Little Grant LCF lunch club (Millie's Gang) VAL Warm Spaces LCC - MICE Grants The Woodrow Family Trust ## **Purpose of restriction** 2 Year grant to run a Community Café project to bring the community together again. Towards costs of the Room With a Cue project; a men's suicide prevention programme starting September 2020. To run activities at the centre, including Zumba and Yoga, to hire instructors and ensure classes are financially accessible to our community. To run activities at the centre and to contribute overheads of running sessions. To contribute towards Millie’s Gang, our weekly lunch club. Warm Spaces provision. 2023 / 24 Contribution to Trip in July 23. Towards salary of Development Co-ordinator. 9 ## Brackenwood Community Association ## Notes to the accounts continued for the year ended 31 May 2023 ## **4 Related party transactions** ## **Trustee expenses** No trustee received any expenses during this year or the previous year. ## **Trustee remuneration and benefits** No trustee received any remuneration or benefit during this or the previous year. ## **5 Related party transactions continued** |**Other transactions with trustees or related parties**
Brian Naylor
Brian Naylor
Relative of Cheryl
Harrington (Chair)
Employee Loan
**Name of trustee**
**or related party**
**Relationship to**
**charity**
**Description of transaction**
Relative of Cheryl
Harrington (Chair)
Employment as caretaker|2023
£
18,965
-
18,965|2022
£
17,420
2,000
19,420| |---|---|---| The trustees received approval from the Charity Commission for this employment. 10