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2024-06-30-accounts

Widecombe Community Hall CIO

Charity No. 1182621

Company No. CE016936

Trustees' Report and Unaudited Accounts

30 June 2024

Widecombe Community Hall CIO Contents

Pages
Trustees' Annual Report 2 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Summary Income and Expenditure Account 7
Balance Sheet 8
Notes to the Accounts 9 to 15
Detailed Statement of Financial Activities 16 to 17

Page 1

Widecombe Community Hall CIO Trustees Annual Report

The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the year ended 30 June 2024.

REFERENCE AND ADMINISTRATIVE DETAILS

Company No. CE016936

Charity No. 1182621

Principal Office

Old Walls Widecombe-in-the-Moor Ponsworthy Newton Abbot TQ13 7FA

Registered Office

Old Walls Widecombe-in-the-Moor Ponsworthy Newton Abbot TQ13 7FA

Directors and Trustees

The Directors of the charitable company are its Trustees for the purposes of charity law. The following Directors and Trustees served during the year:

C.J. Elliott Y.M. Elliott C. Mayhead P. Mcafee

L.N. Mortimore

A.J. Peake

S.J. Reeve I. Russell

Accountants

Precise Accountants Ltd Unit 4 Seaton Park 36 William Prance Road Derriford Plymouth PL6 5WR

Page 2

Widecombe Community Hall CIO Trustees Annual Report

OBJECTIVES AND ACTIVITIES

Our charity’s purposes, as set out in the objects contained in the charity’s constitution, are to:

Establish and run a village hall and to promote for the benefit of the inhabitants of the Parish of Widecombe and all adjoining Parishes (“area of benefit”) without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants.

We review our aims, objectives and activities each year. We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set.

ACHIEVEMENTS AND PERFORMANCE

Since the incorporation of the charity in 2019, we have been working to establish a new community hall in Widecombe.

Sub-committees, with clear Terms of Reference focus on ‘Design’ and ‘Finance and Fundraising’ issues, keep moving the project forward.

With planning permission granted and the Hayes Field now in the legal ownership of the charity, enabling works have progressed well, through the extensive use of local volunteers. A new site access has been created and the site has been drained and levelled with a new drainage swale now created. Volunteer teams continue to keep the site maintained and we have saved thousands of pounds through generously donated time, equipment and materials.

Work with our Architect, Andrew Kirby, continues to move the detailed design work forward and 3D models have now been generated and shared to give a great simulation of our plans.

Fundraising events have continued to be successful this year and we have now exceeded our local target of £50,000. We were Charity of the Year at the renowned Widecombe Fair in September 2023, held our first Valentines Dinner & Dance with live Auction and launched our ‘Supporting Wall’ initiative, selling engraved stones which will be built into the entrance.

PLANS FOR FUTURE PERIODS

Significant fundraising is ongoing, with major grant funding applications being submitted in throughout 2024. Detailed design documents will be completed and tender packs will be issued to local contractors for bidding. Ongoing volunteer support will continue, particularly on-site where hands-on work can keep costs down and maintain a sense of community ownership of this project as it progresses. Fundraising and social events are also planned, including pop-up cake stalls, a Japanese Night and the annual Duck Race.

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

The above report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (FRS 102).

Page 3

Widecombe Community Hall CIO Trustees Annual Report

Signed on behalf of the board

Y.M. Elliott Trustee 26 September 2024

Page 4

Wlde¢ombe Communlty Hall ao Independent Examlners Report IrKlependent Examlner's Report lo the truslees ot Wldecombe Commuruty Hall CIO I report to the charity t￿￿tee$ on my examination of the financlal statements of Widecombe Communlty Hall ao for the year ended 30 June 2024. Ilesponslbllltle5 and basls of report As the charity's trustees of the company land also its directors for the purposes of company lawl you are responsible for the preparation of the flnanaal statements in accordance wth the requlrements of the Gmipanies Art 21))61'the 2006 Act. Havin8 satisfled myself that the financlal statements of the Charlty are not reqUI￿d to be audlted under Part 16 of the 2006 Att and are eligible for independent examination. I report in respect of my examination of your charitV'5 financial ststements as carried out under section 145 of the Charities Act 20111'the 2011 Art'l. In tarrying out my examinalion I have followed the Directions glven by the Charlty Commission under se¢tion 145151 Ibl of the 2011 ACL Ind•ynd*nt èx#mlMVs st8lem•nt I have completed my examlnatlon. I can confirm that no materlal matters have come to my attentlon In connertlon wlth the examination givlng me cause to believe: 3ccountinB records were not kept In accordance wlth sectlon 386 of the 2￿6 Art; or • the financial statements do not accord with those records; or • the flnancial statements do not comply with the accounting requirements under sertion 396 of the 2CM16 Act other than any requlrement that the flnanclal statements glve a Irue and falr, vlew whleh Is not a matter con51dered as part of an Independent examlnatlon; or the flnanclal statements have not been prepared in accordance with the methods and princlples of the Statement of Recommended Practice for atcountin8 and reportin8 by charities applltable to charltles preparlng their accounts in accordance with the Financial Reportlng Standard applicable in the UK and Republlc of Ireland IFRS 1021. I have no eoncems and have tome a¢r055 no other matters In connectlon wlth the examlnation to which attentlon should be drawn In thls report In order io enable a proper understsnding of the finantlal statements to be reached. Mr Lee Hardacre FCCA/FMA4T Precise AccounLlnts Ltd Unlt 4 Seaton Park 36 William Prance Road Derriford Plymouth PL6 5WR 26 September 2024 Page S

Widecombe Community Hall CIO Statement of Financial Activities

for the year ended 30 June 2024

Notes
Income and endowments
from:
Donations and legacies
4
Charitable activities
5
Investments
6
Other
7
Total
Expenditure on:
Raising funds
8
Charitable activities
9
Other
10
Total
Net gains on investments
Net income
Transfers between funds
Net income before other
gains/(losses)
Other gains and losses
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 Unrestricted
funds
2024
£
12,325
5,419
1,671
-		 Restricted
funds
2024
£
-
-
-
500		 Total funds
2024
£
12,325
5,419
1,671
500		 Total funds
2023
£
155,125
4,042
518
500
19,415
1,584
1,511
7,408		 500
-
-
-		 19,915
1,584
1,511
7,408		 160,185
-
903
16,710
10,503
-		 -
-		 10,503
-		 17,613
-
8,912
-		 500
-		 9,412
-		 142,572
-
8,912 500 9,412 142,572
8,912
223,377		 500
-		 9,412
223,377		 142,572
80,805
232,289 500 232,789 223,377

Page 6

Widecombe Community Hall CIO Summary Income and Expenditure Account

for the year ended 30 June 2024

Income
Interest and investment income
Gross income for the year
Expenditure
Total expenditure for the year
Net income before tax for the year
Net income for the year		 2024
£
18,244
1,671
19,915
10,503
10,503
9,412
9,412		 2023
£
159,667
518
160,185
17,613
17,613
142,572
142,572

Page 7

Widecombe Community Hall CIO Balance Sheet

at 30 June 2024

Company No.
CE016936
Notes
2024
£
Fixed assets
Tangible assets
12
37,949
37,949
Current assets
Debtors
13
410
Cash at bank and in hand
195,060
195,470
Creditors:Amount falling due within one year
14
(630)
Net current assets
194,840
Total assets less current liabilities
232,789
Net assets excluding pension asset or liability
232,789
Total net assets
232,789
The funds of the charity
Restricted funds
15
Restricted income funds
500
500
Unrestricted funds
15
General funds
232,289
232,289
Reserves
15
Total funds
232,789		 2023
£
27,603
27,603
-
196,404
196,404
(630)
195,774
223,377
223,377
223,377
-
-
223,377
223,377
223,377

These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

For the year ended 30 June 2024 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

Approved by the board on 26 September 2024

And signed on its behalf by:

Y.M. Elliott Trustee

26 September 2024

Page 8

Widecombe Community Hall CIO Notes to the Accounts

for the year ended 30 June 2024

Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Change in basis of accounting or to previous accounts

There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.

Fund accounting

Income

Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets

Page 9

Widecombe Community Hall CIO Notes to the Accounts

Expenditure

Taxation

The charity is exempt from corporation tax on its charitable activities.

Freehold investment property

Investment properties are measured initially at cost and subsequently at fair value at each balance sheet date and are not depreciated. All gains or losses are taken to the Statement of Financial Activities as they arise.

Stocks

Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.

Trade and other debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Cash and cash equivalents

Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.

Trade and other creditors

Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Page 10

Widecombe Community Hall CIO Notes to the Accounts

Research and development

Expenditure on research and development is written off in the year in which it is incurred.

Foreign currencies

Monetary assets and liabilities denominated in currencies other than the functional currency of the charity are translated at the rates of exchange prevailing at the end of the reporting period.

Transactions in currencies other than the functional currency of the charity are recorded at the rate of exchange on the date that the transaction occurred.

All exchange differences are are taken into account in arriving at net income/expenditure.

Leased assets

Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease.

Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases.

Assets held under finance leases are initially recognised as assets of the charity at their fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation. Lease payments are apportioned between finance expenses and reduction of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attributable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs.

Assets held under finance leases are depreciated in the same way as owned assets.

Operating lease payments are recognised as an expense on a straight-line basis over the lease term. In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straight-line basis.

Pension costs

The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the company pays fixed contributions into a separate entity. Once the contributions have been paid the company has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the company in independently administered funds.

Receipt of donated goods, facilities and services

All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.

2 Company status

The company is a private company limited by guarantee and consequently does not have share capital.

Page 11

Widecombe Community Hall CIO Notes to the Accounts

3 Statement of Financial Activities - prior year

Income and endowments from:
Donations and legacies
Charitable activities
Investments
Other
Total
Expenditure on:
Charitable activities
Other
Total
Net income
Net income before other
gains/(losses)
Other gains and losses:
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
4
Income from donations and legacies
General donations
5
Income from charitable activities
Fund Raising income		 Unrestricted
funds
2023
£
155,125
4,042
518
-
159,685
412
2,101
2,513
157,172
157,172
157,172
66,205
223,377
Unrestricted
£
12,325
12,325
Unrestricted
£
5,419
5,419		 Restricted
funds
2023
£
-
-
-
500
500
491
14,609
15,100
(14,600)
(14,600)
(14,600)
14,600
-
Total
2024
£
12,325
12,325
Total
2024
£
5,419
5,419		 Total funds
2023
£
155,125
4,042
518
500
160,185
903
16,710
17,613
142,572
142,572
142,572
80,805
223,377
Total
2023
£
155,125
155,125
Total
2023
£
4,042
4,042

Page 12

Widecombe Community Hall CIO Notes to the Accounts

6 Income from investments

Bank interest received
7
Other income
Other grants
8
Expenditure on raising funds
Fundraising trading costs
9
Expenditure on charitable activities
Expenditure on charitable
activities
Fund Raising income
Governance costs
10 Other expenditure
Advertising
Premises costs
General administrative costs
Legal and professional costs		 Unrestricted
£
1,671
1,671
Restricted
£
500
500		 Total
2024
£
1,671
1,671
Total
2024
£
500
500		 Total
2023
£
518
518
Total
2023
£
500
500
Unrestricted
£
1,584
1,584
Unrestricted
£
1,511
1,511
Unrestricted
£
154
-
1,097
6,157
7,408		 Total
2024
£
1,584
1,584
Total
2024
£
1,511
1,511
Total
2024
£
154
-
1,097
6,157
7,408		 Total
2023
£
-
-
Total
2023
£
903
903
Total
2023
£
307
14,544
1,006
853
16,710

11 Staff costs

No employee received emoluments in excess of £60,000.

Page 13

Widecombe Community Hall CIO Notes to the Accounts

12 Tangible fixed assets

Cost or revaluation
At 1 July 2023
Additions
At 30 June 2024
Net book values
At 30 June 2024
At 30 June 2023
13 Debtors
Prepayments and accrued income
14 Creditors:
amounts falling due within one year
Accruals
15 Movement in funds
Restricted funds:
Restricted income funds:
Widecombe Parish council
Total
Unrestricted funds:
General funds
Total funds		 At 1 July
2023
-
-
223,377
223,377		 2024
£
410
410
2024
£
630
630
Incoming
resources
(including
other
gains/losses
)
£
500
500
19,415
19,915		 £
27,603
10,346
37,949
37,949
27,603
Resources
expended
£
-
-
(10,503)
(10,503)		 £
27,603
10,346
37,949
37,949
27,603
2023
£
-
-
2023
£
630
630
At 30 June
2024
£
500
500
232,289
232,789

Purposes and restrictions in relation to the funds: Restricted funds: Widecombe Parish council Construction spending (new site access, including new cattlegrid)

Page 14

Widecombe Community Hall CIO Notes to the Accounts

16 Analysis of net assets between funds

16 Analysis of net assets between funds
Fixed assets
Net current assets
17 Reconciliation of net debt
Cash and cash equivalents
Net debt		 At 1 July
2023
£		 Unrestricted
funds
£
37,949
194,840
232,789
Cash flows
£		 Total
£
37,949
194,840
232,789
At 30 June
2024
£
196,404 (1,344) 195,060
196,404
196,404		 (1,344)
(1,344)		 195,060
195,060

18 Related party disclosures

Controlling party

The company is limited by guarantee and has no share capital; thus no single party controls the company.

Page 15

Widecombe Community Hall CIO Detailed Statement of Financial Activities

for the year ended 30 June 2024

Income and endowments from:
Donations and legacies
General donations
Charitable activities
Fund Raising income
Investments
Bank interest received
Other
Other grants
Total income and endowments
Expenditure on:
Costs of other trading activities
Total of expenditure on raising
funds
Charitable activities
Fund Raising income
Total of expenditure on charitable
activities
Other expenditure
Advertising
Light, heat and power
Premises repairs and
maintenance
General administrative costs,
including depreciation and
amortisation
Equipment repairs and
maintenance
General insurances		 Unrestricte
d funds
2024
£
12,325
12,325
5,419
5,419
1,671
1,671
-
-
19,415
1,584
1,584
1,584
1,511
1,511
1,511
154
154
-
-
-
-
677		 Restricted
funds
2024
£
-
-
-
-
-
-
500
500
500
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
2024
£
12,325
12,325
5,419
5,419
1,671
1,671
500
500
19,915
1,584
1,584
1,584
1,511
1,511
1,511
154
154
-
-
-
-
677		 Total funds
2023
£
155,125
155,125
4,042
4,042
518
518
500
500
160,185
-
-
-
903
903
903
307
307
100
14,444
14,544
35
688

Page 16

Widecombe Community Hall CIO Detailed Statement of Financial Activities

Software, IT support and related
costs
Stationery and printing
Subscriptions
Legal and professional costs
Audit/Independent examination
fees
Other legal and professional
costs
Total of expenditure of other costs
Total expenditure
Net gains on investments
Net income
Net income before other
gains/(losses)
Other Gains
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 210
8
202
1,097
630
5,527
6,157
7,408
10,503
-
8,912
8,912
-
8,912
223,377
232,289		 -
-
-
-
-
-
-
-
-
-
500
500
-
500
-
500		 210
8
202
1,097
630
5,527
6,157
7,408
10,503
-
9,412
9,412
-
9,412
223,377
232,789		 48
-
235
1,006
630
223
853
16,710
17,613
-
142,572
142,572
-
142,572
80,805
223,377

Page 17