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2023-06-30-accounts

Widecombe Community Hall CIO

Charity No. 1182621

Company No. CE016936

Trustees' Report and Unaudited Accounts

30 June 2023

Widecombe Community Hall CIO Contents

Pages
Trustees' Annual Report 2 to 3
Independent Examiner's Report 4
Statement of Financial Activities 5
Summary Income and Expenditure Account 6
Balance Sheet 7
Notes to the Accounts 8 to 14
Detailed Statement of Financial Activities 15 to 16

Page 1

Widecombe Community Hall CIO Trustees Annual Report

The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the year ended 30 June 2023.

REFERENCE AND ADMINISTRATIVE DETAILS

Company No. CE016936

Charity No. 1182621

Principal Office

Old Walls Widecombe-in-the-Moor Ponsworthy Newton Abbot TQ13 7FA

Registered Office

Old Walls Widecombe-in-the-Moor Ponsworthy Newton Abbot TQ13 7FA

Directors and Trustees

The Directors of the charitable company are its Trustees for the purposes of charity law. The following Directors and Trustees served during the year:

C.R. Blood (Resigned 10 October 2022) C.J. Elliott Y.M. Elliott C. Mayhead P. Mcafee L.N. Mortimore A.J. Peake

S.J. Reeve I. Russell

Accountants

Precise Accountants Ltd Unit 6, Brooklands Budshead Road Plymouth Devon PL6 5XR

Page 2

Widecombe Community Hall CIO Trustees Annual Report

OBJECTIVES AND ACTIVITIES

Our charity’s purposes, as set out in the objects contained in the charity’s constitution, are to:

Establish and run a village hall and to promote for the benefit of the inhabitants of the Parish of Widecombe and all adjoining Parishes (“area of benefit”) without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants.

We review our aims, objectives and activities each year. We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set.

ACHIEVEMENTS AND PERFORMANCE

Since the incorporation of the charity in 2019, we have been working to establish a new community hall in Widecombe. Sub-committees, with clear Terms of Reference focus on ‘Design’ and ‘Finance and Fundraising’ issues, keep moving the project forward. With planning permission granted and the Hayes Field now in the legal ownership of the charity, enabling works have commenced through the extensive use of local volunteers. A new site access has been created and the site has been drained and levelled.

Fundraising events have been successful this year and we now have over 80% of our local target of £50,000 raised. A very generous bequest was made to the charity from the late Gary Cooper and this, along with other successful grant applications, has bolstered the reserves of the charity in readiness for commencing the main construction. The local volunteer commitment (labour, free plant hire and gifted materials) has saved the charity tens of thousands of pounds and, importantly, re-affirmed the community support this project has behind it.

PLANS FOR FUTURE PERIODS

Significant fundraising will commence with major grant funding applications being submitted in Autumn 2023. Detailed design documents will be completed and tender packs will be issued to local contractors for bidding. Ongoing volunteer support will continue, particularly on-site where hands-on work can keep costs down and maintain a sense of community ownership of this project as it progresses. Fundraising and social events are also planned, including a Valentines Dinner & Dance and the annual Duck Race.

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

The above report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (FRS 102).

Signed on behalf of the board

Y.M. Elliott Trustee

06 November 2023

Page 3

Widecombe Community Hall CIO Independent Examiners Report

Independent Examiner's Report to the trustees of Widecombe Community Hall CIO

I report to the charity trustees on my examination of the financial statements of Widecombe Community Hall CIO for the year ended 30 June 2023 which comprise the Statement of Financial Activities, the Summary Income and Expenditure Account, the Balance Sheet and the related notes.

Responsibilities and basis of report

As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act.

Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's financial statements as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Lee James Hardacre ACCA Precise Accountants Ltd Unit 6, Brooklands Budshead Road Plymouth Devon PL6 5XR 06 November 2023

Page 4

Widecombe Community Hall CIO Statement of Financial Activities

for the year ended 30 June 2023

Notes
Income and endowments
from:
Donations and legacies
4
Charitable activities
5
Investments
6
Other
7
Total
Expenditure on:
Charitable activities
8
Other
9
Total
Net gains on investments
Net income
Transfers between funds
Net income before other
gains/(losses)
Other gains and losses
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 Unrestricted
funds
2023
£
155,125
4,042
518
-		 Restricted
funds
2023
£
-
-
-
500		 Total funds
2023
£
155,125
4,042
518
500		 Total funds
2022
£
5,894
1,818
-
12,000
159,685
412
2,101		 500
491
14,609		 160,185
903
16,710		 19,712
168
2,034
2,513
-		 15,100
-		 17,613
-		 2,202
-
157,172
-		 (14,600)
-		 142,572
-		 17,510
-
157,172 (14,600) 142,572 17,510
157,172
66,205		 (14,600)
14,600		 142,572
80,805		 17,510
63,295
223,377 - 223,377 80,805

Page 5

Widecombe Community Hall CIO Summary Income and Expenditure Account

for the year ended 30 June 2023

Income
Interest and investment income
Gross income for the year
Expenditure
Total expenditure for the year
Net income before tax for the year
Net income for the year		 2023
£
159,667
518
160,185
17,613
17,613
142,572
142,572		 2022
£
19,712
-
19,712
2,202
2,202
17,510
17,510

Page 6

Widecombe Community Hall CIO Balance Sheet

at 30 June 2023

Company No.
CE016936
Notes
2023
£
Fixed assets
Tangible assets
11
27,603
27,603
Current assets
Cash at bank and in hand
196,404
196,404
Creditors:Amount falling due within one year
12
(630)
Net current assets
195,774
Total assets less current liabilities
223,377
Net assets excluding pension asset or liability
223,377
Total net assets
223,377
The funds of the charity
Restricted funds
13
Restricted income funds
-
-
Unrestricted funds
13
General funds
223,377
223,377
Reserves
13
Total funds
223,377		 2022
£
1
1
81,404
81,404
(600)
80,804
80,805
80,805
80,805
14,600
14,600
66,205
66,205
80,805

These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

For the year ended 30 June 2023 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

Approved by the board on 06 November 2023

And signed on its behalf by:

Y.M. Elliott Trustee

06 November 2023

Page 7

Widecombe Community Hall CIO Notes to the Accounts

for the year ended 30 June 2023

Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Change in basis of accounting or to previous accounts

There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.

Fund accounting

Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity. Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values. Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.

Income

Recognition of income Income is included in the Statement of Financial Activities (SoFA) when the charity becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability.

Income with related Where income has related expenditure the income and related expenditure is expenditure reported gross in the SoFA. Donations and Voluntary income received by way of grants, donations and gifts is included in legacies the the SoFA when receivable and only when the Charity has unconditional entitlement to the income. Tax reclaims on Income from tax reclaims is included in the SoFA at the same time as the donations and gifts gift/donation to which it relates. Donated services and These are only included in income (with an equivalent amount in expenditure) facilities where the benefit to the Charity is reasonably quantifiable, measurable and material.

Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market revaluation of fixed value at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets

Page 8

Widecombe Community Hall CIO Notes to the Accounts

Expenditure

Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT expenditure which cannot be fully recovered, and is reported as part of the expenditure to which it relates. Expenditure on raising These comprise the costs associated with attracting voluntary income, funds fundraising trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities charitable activities and services in the furtherance of its objects, including the making of grants and governance costs. Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid. Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs. Other expenditure These are support costs not allocated to a particular activity.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Freehold investment property

Investment properties are measured initially at cost and subsequently at fair value at each balance sheet date and are not depreciated. All gains or losses are taken to the Statement of Financial Activities as they arise.

Stocks

Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.

Trade and other debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Cash and cash equivalents

Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.

Page 9

Widecombe Community Hall CIO Notes to the Accounts

Trade and other creditors

Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Research and development

Expenditure on research and development is written off in the year in which it is incurred.

Foreign currencies

Monetary assets and liabilities denominated in currencies other than the functional currency of the charity are translated at the rates of exchange prevailing at the end of the reporting period. Transactions in currencies other than the functional currency of the charity are recorded at the rate of exchange on the date that the transaction occurred.

All exchange differences are are taken into account in arriving at net income/expenditure.

Leased assets

Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease.

Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases.

Assets held under finance leases are initially recognised as assets of the charity at their fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation. Lease payments are apportioned between finance expenses and reduction of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attributable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs. Assets held under finance leases are depreciated in the same way as owned assets.

Operating lease payments are recognised as an expense on a straight-line basis over the lease term. In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straight-line basis.

Pension costs

The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the company pays fixed contributions into a separate entity. Once the contributions have been paid the company has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the company in independently administered funds.

Receipt of donated goods, facilities and services

All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.

Page 10

Widecombe Community Hall CIO Notes to the Accounts

2 Company status

The company is a private company limited by guarantee and consequently does not have share capital.

3 Statement of Financial Activities - prior year

3
Statement of Financial Activities - prior year
Income and endowments from:
Donations and legacies
Charitable activities
Other
Total
Expenditure on:
Charitable activities
Other
Total
Net income
Net income before other
gains/(losses)
Other gains and losses:
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
4
Income from donations and legacies
General donations
5
Income from charitable activities
Fund Raising income		 Unrestricted
funds
2022
£
5,894
1,818
-
7,712
168
2,034
2,202
5,510
5,510
5,510
60,695
66,205
Unrestricted
£
155,125
155,125
Unrestricted
£
4,042
4,042		 Restricted
funds
2022
£
-
-
12,000
12,000
-
-
-
12,000
12,000
12,000
2,600
14,600
Total
2023
£
155,125
155,125
Total
2023
£
4,042
4,042		 Total
funds
2022
£
5,894
1,818
12,000
19,712
168
2,034
2,202
17,510
17,510
17,510
63,295
80,805
Total
2022
£
5,894
5,894
Total
2022
£
1,818
1,818

Page 11

Widecombe Community Hall CIO Notes to the Accounts

6 Income from investments

Bank interest received
7
Other income
Other grants
Lottery Community Fund
Norman Family Charitable
Trust
8
Expenditure on charitable activities
Expenditure on charitable
activities
Fund Raising income
Governance costs
9
Other expenditure
Advertising
Premises costs
General administrative costs
Legal and professional costs		 Unrestricted
£
412
412
Unrestricted
£
-
377
871
853
2,101		 Unrestricted
£
518
518
Restricted
£
500
-
-
500		 Total
2023
£
518
518
Total
2023
£
500
-
-
500		 Total
2022
£
-
-
Total
2022
£
-
10,000
2,000
12,000
Restricted
£
491
491
Restricted
£
307
14,167
135
-
14,609		 Total
2023
£
903
903
Total
2023
£
307
14,544
1,006
853
16,710		 Total
2022
£
168
168
Total
2022
£
-
30
1,354
650
2,034

10 Staff costs

No employee received emoluments in excess of £60,000.

Page 12

Widecombe Community Hall CIO Notes to the Accounts

11 Tangible fixed assets

Cost or revaluation
At 1 July 2022
Additions
At 30 June 2023
Net book values
At 30 June 2023
At 30 June 2022
12 Creditors:
amounts falling due within one year
Accruals
13 Movement in funds
Restricted funds:
Restricted income funds:
Lottery Community Fund
Norman Family Charitable
Trust
Elmgrant Trust
Widecombe Parish Council
Total
Unrestricted funds:
General funds
Total funds		 At 1 July
2022
10,000
2,000
2,500
100
14,600
66,205
80,805		 2023
£
630
630
Incoming
resources
(including
other
gains/losses)
£
-
-
-
500
500
159,685
160,185		 £
1
27,602
27,603
27,603
1
Resources
expended
£
(10,000)
(2,000)
(2,500)
(600)
(15,100)
(2,513)
(17,613)		 £
1
27,602
27,603
27,603
1
2022
£
600
600
At 30
June
2023
£
-
-
-
-
-
223,377
223,377

Purposes and restrictions in relation to the funds:

Restricted funds:

Lottery Community Fund Construction works, Community event, public liability insurance Norman Family Charitable Construction spending (new site access, including drainage and Trust surfacing) Elmgrant Trust Construction spending (new site access, including new cattlegrid) Widecombe Parish Council Mains electricity connection

Page 13

Widecombe Community Hall CIO Notes to the Accounts

14 Analysis of net assets between funds

Analysis of net assets between funds
Fixed assets
Net current assets
Reconciliation of net debt
Cash and cash equivalents
Net debt		 At 1 July
2022
£		 Unrestricted
funds
£
27,603
195,774
223,377
Cash flows
£		 Total
£
27,603
195,774
223,377
At 30
June
2023
£
81,404 115,000 196,404
81,404
81,404		 115,000
115,000		 196,404
196,404

15 Reconciliation of net debt

16 Related party disclosures

Controlling party

The company is limited by guarantee and has no share capital; thus no single party controls the company.

Page 14

Widecombe Community Hall CIO Detailed Statement of Financial Activities

for the year ended 30 June 2023

Income and endowments from:
Donations and legacies
General donations
Charitable activities
Fund Raising income
Investments
Bank interest received
Other
Other grants
Lottery Community Fund
Norman Family Charitable Trust
Total income and endowments
Expenditure on:
Charitable activities
Fund Raising income
Total of expenditure on charitable
activities
Other expenditure
Advertising
Premises costs
Rent
Light, heat and power
Premises repairs and maintenance		 Unrestricted
funds
2023
£
155,125
155,125
4,042
4,042
518
518
-
-
-
-
159,685
412
412
412
-
-
-
-
377
377		 Restricted
funds
2023
£
-
-
-
-
-
-
500
-
-
500
500
491
491
491
307
307
-
100
14,067
14,167		 Total
funds
2023
£
155,125
155,125
4,042
4,042
518
518
500
-
-
500
160,185
903
903
903
307
307
-
100
14,444
14,544		 Total
funds
2022
£
5,894
5,894
1,818
1,818
-
-
-
10,000
2,000
12,000
19,712
168
168
168
-
-
30
-
-
30

Page 15

Widecombe Community Hall CIO Detailed Statement of Financial Activities

General administrative costs,
including depreciation and
amortisation
Equipment repairs and
maintenance
General insurances
Software, IT support and related
costs
Subscriptions
Legal and professional costs
Audit/Independent examination
fees
Other legal and professional costs
Total of expenditure of other costs
Total expenditure
Net gains on investments
Net income
Net income before other
gains/(losses)
Other Gains
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 -
588
48
235
871
630
223
853
2,101
2,513
-
157,172
157,172
-
157,172
66,205
223,377		 35
100
-
-
135
-
-
-
14,609
15,100
-
(14,600)
(14,600)
-
(14,600)
14,600
-		 35
688
48
235
1,006
630
223
853
16,710
17,613
-
142,572
142,572
-
142,572
80,805
223,377		 -
1,107
24
223
1,354
600
50
650
2,034
2,202
-
17,510
17,510
-
17,510
63,295
80,805

Page 16