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2021-06-30-accounts

Trustees’ Annual Report 2020 – Widecombe Community Hall CIO

Purposes and Aims

Our charity’s purposes, as set out in the objects contained in the charity’s constitution, are to:

Establish and run a village hall and to promote for the benefit of the inhabitants of the Parish of Widecombe and all adjoining Parishes (“area of benefit”) without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants.

Ensuring our work delivers our aims

We review our aims, objectives and activities each year.

We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set.

All Trustees have attended a day of bespoke training from the NCVO covering Trustee roles and responsibilities.

Review of the year

Since the incorporation of the charity in 2019, we have been working to establish a new community hall in Widecombe.

Planning permission has been applied for and granted, securing the design and location of the planned building and its ancillary space.

Legal professionals have been employed to undertake the land transfer of the Hayes Field and the land is now owned by the charity, which will unlock future grant funding potential and provides security for the charity.

Sub-committees have been established with clear Terms of Reference to focus on ‘Design’ and ‘Finance and Fundraising’ issues to keep moving the project forward.

Fundraising events have been hampered this year due to Covid-19 restrictions, however, we now have 60% of our local target of £50,000 raised.

Plans are progressing for the commencement of our Access Works, for which some ringfenced funds have already been received. This will see the new access onto the site completed and the commencement of enabling works, such as drainage and connection to services.

Widecombe Community Hall CIO

Charity No. 1182621

Company No. CE016936

Trustees' Report and Unaudited Accounts

30 June 2021

Widecombe Community Hall CIO Contents

Pages
Trustees' Annual Report 2 to 3
Independent Examiner's Report 4
Statement of Financial Activities 5
Summary Income and Expenditure Account 6
Balance Sheet 7
Notes to the Accounts 8 to 13
Detailed Statement of Financial Activities 14 to 15

Page 1

Widecombe Community Hall CIO Trustees Annual Report

The Trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the year ended 30 June 2021.

REFERENCE AND ADMINISTRATIVE DETAILS

Company No. CE016936

Charity No. 1182621

Principal Office

Old Walls

Widecombe-in-the-Moor Ponsworthy Newton Abbot TQ13 7FA

Registered Office

Old Walls Widecombe-in-the-Moor Ponsworthy Newton Abbot TQ13 7FA

Directors and Trustees

The Directors of the charitable company are its Trustees for the purposes of charity law. The following Directors and Trustees served during the year:

C.R. Blood E. Edworthy (Resigned 5 September 2021)

C.J. Elliott

Y.M. Elliott L.N. Mortimore

A.J. Peake S.J. Reeve

Accountants

Precise Accountants Ltd Unit 6, Brooklands Budshead Road Plymouth Devon PL6 5XR

Page 2

Widecombe Community Hall CIO Trustees Annual Report

OBJECTIVES AND ACTIVITIES

Our charity’s purposes, as set out in the objects contained in the charity’s constitution, are to:

establish and run a village hall and to promote for the benefit of the inhabitants of the Parish of Widecombe and all adjoining Parishes (“area of benefit”) without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants.

We review our aims, objectives and activities each year. We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set. All Trustees have attended a day of bespoke training from the NCVO covering Trustee roles and responsibilities.

ACHIEVEMENTS AND PERFORMANCE

Since the incorporation of the charity in 2019, we have been working to establish a new community hall in Widecombe. Planning permission has been applied for and granted, securing the design and location of the planned building and its ancillary space. Legal professionals have been employed to undertake the land transfer of the Hayes Field and the land is now owned by the charity, which will unlock future grant funding potential and provides security for the charity. Sub-committees have been established with clear Terms of Reference to focus on ‘Design’ and ‘Finance and Fundraising’ issues to keep moving the project forward. Fundraising events have been hampered this year due to Covid-19 restrictions, however, we now have 60% of our local target of £50,000 raised.

PLANS FOR FUTURE PERIODS

Plans are progressing for the commencement of our Access Works, for which some ringfenced funds have already been received. This will see the new access onto the site completed and the commencement of enabling works, such as drainage and connection to services. This work is expected to be completed by Autumn 2022. Planning conditions need to discharged and further fundraising will continue to enable us to move forward with planning the main hall construction.

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

The above report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (FRS 102).

Signed on behalf of the board

Y.M. Elliott Trustee 01 February 2022

Page 3

Widecombe Community Hall CIO Independent Examiners Report

Independent Examiner's Report to the trustees of Widecombe Community Hall CIO

I report to the charity trustees on my examination of the accounts of Widecombe Community Hall CIO for the year ended 30 June 2021 which comprise the Statement of Financial Activities, the Summary Income and Expenditure Account, the Balance Sheet and the related notes.

Responsibilities and basis of report

As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act.

Having satisfied myself that the accounts of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Lee James Hardacre ACCA Precise Accountants Ltd Unit 6, Brooklands Budshead Road Plymouth Devon PL6 5XR 01 February 2022

Page 4

Widecombe Community Hall CIO Statement of Financial Activities

for the year ended 30 June 2021

Notes
Income and endowments
from:
Donations and legacies
4
Charitable activities
5
Other
6
Total
Expenditure on:
Charitable activities
7
Other
8
Total
Net gains on investments
Net (expenditure)/income
Transfers between funds
Net (expenditure)/income
before other gains/(losses)
Other gains and losses
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 Unrestricte
d funds
2021
£
4,753
632
1,200		 Restricted
funds
2021
£
-
-
2,600		 Total funds
2021
£
4,753
632
3,800		 Total funds
2020
£
63,103
10,224
13,115
6,585
35
10,291		 2,600
-
-		 9,185
35
10,291		 86,442
3,514
18,492
10,326
-		 -
-		 10,326
-		 22,006
-
(3,741)
-		 2,600
-		 (1,141)
-		 64,436
-
(3,741) 2,600 (1,141) 64,436
(3,741)
64,436		 2,600
-		 (1,141)
64,436		 64,436
-
60,695 2,600 63,295 64,436

Page 5

Widecombe Community Hall CIO Summary Income and Expenditure Account for the year ended 30 June 2021

Income
Gross income for the year
Expenditure
Total expenditure for the year
Net (expenditure)/income before tax
for the year
Net (expenditure )/income for the year		 2021
£
9,185
9,185
10,326
10,326
(1,141)
(1,141)		 2020
£
86,442
86,442
22,006
22,006
64,436
64,436

Page 6

Widecombe Community Hall CIO Balance Sheet

at 30 June 2021

Company No.
CE016936
Notes
2021
£
Fixed assets
Tangible assets
10
1
1
Current assets
Cash at bank and in hand
63,893
63,893
Creditors:Amount falling due within one year
11
(599)
Net current assets
63,294
Total assets less current liabilities
63,295
Net assets excluding pension asset or liability
63,295
Total net assets
63,295
The funds of the charity
Restricted funds
12
Restricted income funds
2,600
2,600
Unrestricted funds
12
General funds
60,695
60,695
Reserves
12
Total funds
63,295		 2020
£
-
-
65,036
65,036
(600)
64,436
64,436
64,436
64,436
-
-
64,436
64,436
64,436

These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

For the year ended 30 June 2021 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

Approved by the board on 01 February 2022

And signed on its behalf by:

Y.M. Elliott Trustee

01 February 2022

Page 7

Widecombe Community Hall CIO Notes to the Accounts

for the year ended 30 June 2021

Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Change in basis of accounting or to previous accounts

There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.

Fund accounting

Income

Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets

Page 8

Widecombe Community Hall CIO Notes to the Accounts

Expenditure

Taxation

The charity is exempt from corporation tax on its charitable activities.

Freehold investment property

Investment properties are measured initially at cost and subsequently at fair value at each balance sheet date and are not depreciated. All gains or losses are taken to the Statement of Financial Activities as they arise.

Stocks

Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.

Trade and other debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Cash and cash equivalents

Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.

Trade and other creditors

Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Page 9

Widecombe Community Hall CIO Notes to the Accounts

Research and development

Expenditure on research and development is written off in the year in which it is incurred.

Foreign currencies

Monetary assets and liabilities denominated in currencies other than the functional currency of the charity are translated at the rates of exchange prevailing at the end of the reporting period.

Transactions in currencies other than the functional currency of the charity are recorded at the rate of exchange on the date that the transaction occurred.

All exchange differences are are taken into account in arriving at net income/expenditure.

Leased assets

Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease.

Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases.

Assets held under finance leases are initially recognised as assets of the charity at their fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation. Lease payments are apportioned between finance expenses and reduction of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attributable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs.

Assets held under finance leases are depreciated in the same way as owned assets.

Operating lease payments are recognised as an expense on a straight-line basis over the lease term. In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straight-line basis.

Pension costs

The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the company pays fixed contributions into a separate entity. Once the contributions have been paid the company has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the company in independently administered funds.

Receipt of donated goods, facilities and services

All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.

2 Company status

The company is a private company limited by guarantee and consequently does not have share capital.

Page 10

Widecombe Community Hall CIO Notes to the Accounts

3 Statement of Financial Activities - prior year

3
Statement of Financial Activities - prior year
Income and endowments from:
Donations and legacies
Charitable activities
Other
Total
Expenditure on:
Charitable activities
Other
Total
Net income
Net income before other
gains/(losses)
Other gains and losses:
Net movement in funds
Reconciliation of funds:
Total funds carried forward
4
Income from donations and legacies
General donations
Widecombe Steering Group
5
Income from charitable activities
Fund raising - Barn Dance
Fund raising - Auction Night
Fund raising - Open Gardens
2019
Fund raising - Other		 Unrestricted
£
4,753
-
4,753
Unrestricted
£
-
-
-
632
632		 Unrestricted
funds
2020
£
63,103
10,224
13,115
86,442
3,514
18,492
22,006
64,436
64,436
64,436
64,436
Total
2021
£
4,753
-
4,753
Total
2021
£
-
-
-
632
632		 Total funds
2020
£
63,103
10,224
13,115
86,442
3,514
18,492
22,006
64,436
64,436
64,436
64,436
Total
2020
£
52,806
10,297
63,103
Total
2020
£
2,104
5,155
1,029
1,936
10,224

Page 11

Widecombe Community Hall CIO Notes to the Accounts

6 Other income

Bright Ideas grant
Other grants
7
Expenditure on charitable activities
Expenditure on charitable
activities
Fund raising - Other
Governance costs
8
Other expenditure
Employee costs
Premises costs
General administrative costs
Legal and professional costs
9
Staff costs
No employee received emoluments in excess
10 Tangible fixed assets
Cost or revaluation
Additions
At 30 June 2021
Net book values
At 30 June 2021
11 Creditors:
amounts falling due within one year
Accruals and deferred income		 Unrestricted
£
-
1,200
1,200		 Restricted
£
-
2,600
2,600		 Total
2021
£
-
3,800
3,800		 Total
2020
£
12,665
450
13,115
of £60,000. Unrestricted
£
35
35
Unrestricted
£
-
-
2,736
7,555
10,291
2021
£
599
599		 Total
2021
£
35
35
Total
2021
£
-
-
2,736
7,555
10,291
£
1
1
1		 Total
2020
£
3,514
3,514
Total
2020
£
1,283
40
1,682
15,487
18,492
£
1
1
1
2020
£
600
600

Page 12

Widecombe Community Hall CIO Notes to the Accounts

12 Movement in funds

12 Movement in funds
At 1 July
2020
Restricted funds:
Restricted income funds:
Access Works
-
Total
-
Unrestricted funds:
General funds
64,436
Revaluation Reserves:
Total funds
64,436
Purposes and restrictions in relation to the funds:
Restricted funds:
Access Works
13 Analysis of net assets between funds
Fixed assets
Net current assets
14 Reconciliation of net debt
Cash and cash equivalents
Net debt		 Incoming
resources
(including
other
gains/losses
)
£
2,600
2,600
6,585
9,185		 Resources
expended
£
-
-
(10,326)
(10,326)		 At 30 June
2021
£
2,600
2,600
60,695
63,295
At 1 July
2020
£		 Unrestricted
funds
£
1
63,294
63,295
Cash flows
£		 Total
£
1
63,294
63,295
At 30 June
2021
£
65,036 (1,143) 63,893
65,036
65,036		 (1,143)
(1,143)		 63,893
63,893
15 Related party disclosures
Controlling party

The company is limited by guarantee and has no share capital; thus no single party controls the company.

Page 13

Widecombe Community Hall CIO Detailed Statement of Financial Activities

for the year ended 30 June 2021

Income and endowments from:
Donations and legacies
General donations
Widecombe Steering Group
Charitable activities
Fund raising - Barn Dance
Fund raising - Auction Night
Fund raising - Open Gardens 2019
Fund raising - Other
Other
Bright Ideas grant
Other grants
Total income and endowments
Expenditure on:
Charitable activities
Fund raising - Other
Total of expenditure on charitable
activities
Staff training
Rent
General administrative costs, including
depreciation and amortisation
General insurances
Software, IT support and related costs
Stationery and printing
Subscriptions
Legal and professional costs
Audit/Independent examination fees
Other legal and professional costs
Total of expenditure of other costs		 Unrestricted
funds
2021
£
4,753
-
4,753
-
-
-
632
632
-
1,200
1,200
6,585
35
35
35
-
-
-
-
2,073
405
-
258
2,736
600
6,955
7,555
10,291		 Restricted
funds
2021
£
-
-
-
-
-
-
-
-
-
2,600
2,600
2,600
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total
funds
2021
£
4,753
-
4,753
-
-
-
632
632
-
3,800
3,800
9,185
35
35
35
-
-
-
-
2,073
405
-
258
2,736
600
6,955
7,555
10,291		 Total
funds
2020
£
52,806
10,297
63,103
2,104
5,155
1,029
1,936
10,224
12,665
450
13,115
86,442
3,514
3,514
3,514
1,283
1,283
40
40
1,337
-
166
179
1,682
600
14,887
15,487
18,492

Page 14

Widecombe Community Hall CIO Detailed Statement of Financial Activities

Widecombe Community Hall CIO
Detailed Statement of Financial Activities
Total expenditure
Net gains on investments
Net (expenditure)/income
Net (expenditure)/income before other
gains/(losses)
Other Gains
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 10,326
-
(3,741)
(3,741)
-
(3,741)
64,436
60,695		 -
-
2,600
2,600
-
2,600
-
2,600		 10,326
-
(1,141)
(1,141)
-
(1,141)
64,436
63,295		 22,006
-
64,436
64,436
-
64,436
-
64,436

Page 15