Golliwopsie Playgroup Trustees’ Annual Report
| Period start date | Period end date | ||||
|---|---|---|---|---|---|
| From | 1stApril 2023 | To | 31stMarch 2024 |
Reference and administration details;
Registration charity number: 1182613
Charities principal address:
The Labour Hall, Edward Street,
Griffithstown NP4 5HD
Names of the charity trustees who manage the charity:
| Trustee name | Office | Dates acted if not for wholeyear |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|
| 1. Abbie Mruk | Chairperson | Parents/carers who use the playgroup |
|
| 2. Jill Morgan | Treasurer | Parents/carers who use the playgroup |
|
| 3. Danielle O’Neil | Secretary | Parents/carers who use the playgroup |
Structure, governance and management
| Structure, governance and management | |
|---|---|
| Type of governing documents | Constitution |
| How the charity is constituted | Charitable Incorporated Organisation |
| Trustee selection methods | Appointed or reappointed annually at the Annual General Meeting |
Additional governance issues
| Additional governance issues | |
|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Golliwopsie Playgroup is run by elected Trustees, supported by the Responsible Individual, and two members of staff acting as the Person in Charge on a daily basis. In order to comply with the required adult to child ratios the playgroup also employs two lunchtime supervisors. The Playgroup is a member of Early Years Wales (EYW) and is registered with the inspected byCare Inspectorate Wales(CIW). |
| Relationship with any related parties |
The Trustees give their time freely with no remuneration or other benefits. The Trustees seek the views of members and staff regarding the quality of the service provided, this is done by means of an annual questionnaire. |
| Trustees’ consideration of major risks and the system and procedures to manage them |
There is a child safeguarding policy in place. Disclosure and Baring Service checks are carried out prior to the commencement of employment of relevant staff, with future checks carried out in line with statutoryrequirements. |
Objectives and activities:
The object of the CIO is to enhance the development and education of children in Wales, for the public benefit, by encouraging parents to understand and provide for their needs through high quality childcare provision.
We welcome all children between the ages of two and five years of age and their families, regardless of personal background, religion, gender or personal circumstances.
In planning our fund-raising activities for the year, we keep in mind the Charity Commission’s guidance on public benefit.
We carry out a programme of child orientated activities which include indoor and outdoor play, where opportunities are provided for young children to engage with the outdoor environment. These activities benefit young children by developing their self- confidence and social skills, whist encouraging their practical and life skills.
We work in partnership with the parents/carers/children to encourage learning through play and create an environment which caters for the children’s individual needs to help them to reach their full potential.
Membership of the playgroup is open to parents/cares of the children attending.
The trustees oversee the overall running of the playgroup, whilst the day to day running of the playgroup is carried out by the Person In Charge, who are themselves overseen by the Responsible Individual.
Main achievements of the charity during the year:
Main achievement
During the period covered the setting provided quality childcare for 40 children, between the ages of 2 and 4. This enabled the children’s parents/carers to go to work, safe in the knowledge, that their children were free to enjoy spending their time with friends in a safe, warm, stimulating environment.
Fundraising/donations/ grants
We were very lucky to receive donations from a local business. Grants from the council to make improvements were successfully applied for. Due to the cost of living being high for our parents/carer, it was decided to limit the number of fundraising activities taking place.
Activities
The children took part in both free play and adult led activities, spending as much time as possible in the outdoor play area.
The children participate in many arts and crafts activities that celebrate diversity and embrace different cultures.
The staff have worked hard to engage the children in healthy eating activities.
The children have also taken part in increased physical activities.
Staff and the children have enjoyed learning about other cultures. The enhanced the children’s understanding of how children live in other countries.
With the help of grants, we have been able to invest in outdoor play equipment and replaced worn and indoor storage units and toys. We have made the play area more secure and it is now more private with the new fencing and additional gates.
We also been able to provide a new changing area to accommodate children from the age of 2 and update the staff toilet area.
Financial review:
Statement of the charity’s policy on reserves Money is kept in reserve to cover staff wages and rent at the beginning of the school year. This is when we lose a large number of children who are starting school.
Further financial review details:
| The charity’s principal sources of funding (including any fundraising). |
The main sources of income are fees paid by the parent/carers and Government 30 hours scheme. Uptake of places has greatly improved since the introduction of this scheme. This enables the group to run at a profit and become more financially secure after several difficult years. We also benefit from donations given by our local council. We have been very to receive an improvement grant to enable us to update equipment and toys. |
|---|---|
| How expenditure has supported the key objectives of the charity. |
Our main expenses are staff wages, insurance, refuse collection and hall rental. These expenses are paid for by the fees collected from the parents/carers/and the Government 30 hours scheme. With the help of donations and council/government grants, we are able to spend money on new equipment and toys which enhance the children’s experience and development at thegroup. |
Golliwopsie Playgroup
Reg. Charity No. 1182613
Income & Expenditure - 1st April 2023 to 31st March 2024
Income Expenditure £ £ Fees 49,688.46 Staffing - 42,542.49 Donations / Fundraising 1,693.97 HMRC - 5,497.67 Rent - 4,000.00 Other Expenses - 16,478.27 Total Income 51,382.43 Total Expenditure - 68,518.43 Summary for Period Income 51,382.43 Expenditure - 68,518.43 Loss - 17,136.00
Notes
We received a grant in the previous financial year and spent it this year so there are a few large costs as well as making a loss but this is due to the income in one year and costs in the next.
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees
Charity Name Golliwopsie Playgroup
On accounts for the year 31st March 2024 Charity no 1182613 ended (if any) Set out on pages 1 and 2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY .
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent [The charity’s gross income exceeded £250,000 and I am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Name:[Sophie Sheehy ]
Date: 16/1/2025
Oct 2018
1
IER
Relevant professional ACCA qualification(s) or body (if any):
Address: 5 Avalon court, Tranch, Pontypool, Torfaen. NP46AH
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of No disclosures to report any items that the examiner wishes to disclose .
Oct 2018
2
IER
IER Oci 2018