2020-12-31-accounts

The Cuckfi•ld Musewn CIO Registered Charlty No. 1182604 Queen's Hall, High Street CUCKFIELD, West Sussex RH17 SEL 01444 473630 info@cuC￿EldrnuseUrn.org www.uJd(fieldmuseum.org Cuckfield Museum Charitable Incorporated Organisation (Registered Charity No. 1182604) Accounts for the year st 1 January 2020 to 31°, December 2020

The Cuckfield mus•￿7 CIO Registered Charity No. 1182604 Queen's Hall, High Street CUCKFIELD, West Sussex RH17 SEL 01444 473630 infoQcuckfieldmuseum.org www.cuthklmuseum.org Cuckfield Museum Charitable Incorporated Organisation Trusts•s' Report for the period ended 31 December 2020 Objectives and actlvltles The objects of the CIO are: (a) The advancement of public education by the provision of a museum at Cuclrfield comprising items of local historic, artistic or othar significance including the collection and such other items as may from time to time be donated to, acquired by or loaned to the Trustees; (b) The display, conservation, storage, maintenance, Insuran￿ and enhancement of the items comprising the museum collection; and (c) The advancement of public education in subjects relevant to the items comprising the museum collection (d) The production of research relating to the items comprising the museum collection and the publication of the results thereof. Achievements and yrformance 2020 has been a year of limited activity for the museum due to the COVID 19 pandemic. The museum closed its doors to the public in early March 2020 and is not planning to reopen until April 2021 at the earliest. Despite the closure we have continued to provide a limited service by: (a) Maintaining an active presence on social media and the museum's website; (b) Continuing to provide loan boxes to local schools- (c) Answering queries from the public on local history; (d) Acquiring new exhibits for the museum's collection. The Executive Committee has also been very busy in carrying out a detailed review of the collection with a view to rationalisation. This has also involved updating the museum's catalogue system. Financial review The charity's financial statements and position have been scrutinised by an external examiner and the details are set out on pages 4 to 8 below. The Trustees would like to note the negative impact of the Covid pandemic on the receipts of the museum. As a result of the closure of the museum from March 2020 the receipts from donations are

Th• Cuckfi•ld Mus•um CIO Registered Charty No. 1182604 Queen's Hall, High Street CUCKFIELD, West Sussex RH17 SEL 01444 473630 Cuckfie [e-mail] www.cuckfieldmuseum.org reduced. Similarly talks and events were cancelled resulting in reduced levels of receipts. Conversely payments could not be reduced due to the number of recurring annual payments such as insurance premiums. The CIO also incurred significant legal costs in the renegotiation of tha18ase of the museum's premises from Cuckfield Parish Council. However, given the level of reserves the CIO'S financial position is stable. With regard to reserves the Trustees have retained the split of funds established for the Trust i.e. a General Fund and the designated Acquisition and Children's Funds Structure, governance and management On 6 March 2019 a new organisation, The Cuckfield Museum Charitable Incorporated Organisation (the CIO) was registered with the Charity Commission to take over the running of the museum from the Cuckfield Museum Trust. The charty's registered number is 1182604. As a result, all activities in 2020 have been conducted through the new organisation. The CIO operates in accordan￿ with its constitution which has been approved and adopted by the CIO Trustees. Policy decisions are tsken by the Board of Trustees while the day to day running of the museum is delegated to an Executive Committee. The CIO is managed by ten Trustees, as at 31 De￿mber 2020, who are identified and appointed according to their skills and abilrties in relation to the effective direction of the museum's activities. Public benefit The trustees confirm that they have complied with the guidance published by the Charity Commission. All our activities are planned in line with our Charitable Objectives and the use of museum facilities is free to all members of the public. Declaratlons The trustees declare that they have approved the trustees, report above. Slgned on bohalf of the charity's trustees And ds an

Th• Cuckfield Museum CIO Registered Charity No. 1182604 Queen's Hall, High Street CUCKFIELD, West Sussex RH17 SEL 01444 473630 [e-mail] www.cuc*fieldmuseum.oig Receipts and Payments st for the year ended 31 December 2020 RECEIPTS: 2020 £ 2019 £ Donations from organisations Donations from visitors Events Interest Loan Boxes Sales Subscriptions - Enterprise patrons (3) Subscriptions - Friends (3) Subscriptions - Patrons (3) Talks 600 313 25 56 85 316 134 595 78 TOTAL RECEIPTS: 2,202

Th• Cuekfield Museum CIO Registered Charfty No. 1182604 Queen's Hall, High Street CUCKFIELD, West Sussex RH17 SEL 01444 473630 infoQcuCkf￿1drnuSeUrn.org www.cuckfieldmuseum.org Receipts and Payments st for the year ended 31 December 2020 PAYMENTS: 2020 £ 2019 £ Administration Advertising & Promotion Building and Maintenance Collection - acquisitions Collection - repairs Enhancement items (1) Events Handling items Insurance Legal costs (2) Loan Box items Stock (items for sale) Talks Telephone [phone],306 27 2,152 3,259 53 106 105 TOTAL PAYMENTS: 8,693 SURPLUS I (DEFICIT) of Receipts over Payments: (6,491) Notes: 1. The museum commissioned the construction of a new dinosaur diorama. 2. Substantial one-off legal costs were incurred in the transition from a Trust to a Charitable Incorporated Organisation. See note 3 below. 3. On 6 March 2019 a new organisation, The Cuckfield Museum Charitable Incorporated Organisation (the CIO) was registered with the Charity Commission to take over the running of the museum from the Cuckfield Museum Trust. As a result, all activities in 2020 have been conducted through the CIO. Some receipts (£2,506 for subscriptions and £150 for interest) and payments (£56) were recorded in the Trust's bank accounts and these have been shown in the Trusvs accounts for 2020. Cash balances were transferred to the CIO during the year apart from a residual amount of £4.08 which has been retained. for operational reasons. in the Trust's current account. The total amount transferred is £28,048.

Th• Cuckfield Museum CIO Registered Charty No. 1182604 Queen's Hall, High Street CUCKFIELD, West Sussex RH17 SEL 01444 473630 Llckfierfl Inft)@cuc*fieklmuseum.org w￿.Gu(￿￿1mU&eUrn.org FUNDS General Fund 2020 £ 2019 £ Opening Balance Receipts: From Receipts and Payments Account Transfer from the Trust 2,202 17,634 Payments: From Receipts and Payments 7,123 Closing Balanc• 12,713 Ring Fenced Funds: Chlldren's Fund 2020 £ 2019 £ Opening Balan Re￿IptS. From Receipts and Payments Account Transfer from the Trust 1,693 Payments: For dinosaur diorama 1,306 Closing Balance 387

The Cuckfiold Museum CIO Reglstered Charity No. 1182604 Queen's Hall, High Street CUCKFIELD, West Sussex RH17 SEL 01444 473630 [e-mail] wwN.cud(fieldmuseum.org Acquisition Fund 2020 £ 2019 £ Opening Balance Receipts: From Receipts and Payments Account Transfer from the Trust 8,721 Payments: From Receipts and Payments Account 264 Closing Balance 8,467 Notes: 1. The Trustees have maintained the split of funds estsblished for the Trust i.e. a General Fund and the designated Acquisition and Children's Funds.

The Cuckfield Museum CIO Reglstered Charity No. 1182604 Queen's Hall, High Street CUCKFIELD, West Sussex RH17 SEL 01444 473630 [e-mail] %wM.cu(*fieldmuseum.org Statement of Assets and Liabilities st as at 31 December 2020 2020 £ 2019 £ Santander Current Account number 43758083 1,315 Plus uncleared deposits Less uncleared cheques Plus cash kept as floats 50 Plus Santander Deposit Account number 43769823 20,192 TOTAL 21,567 Other Assets: No account is taken of the stock of books, toys, postcards, other memorabilia or conservation materials held for sale or future use. The museum-owned artefacts have been either donated or purchased, with the cost treated as an expense in the year of purchase. The museum may not sell artefacts unless in exceptional circumstances. Other Liabilities: NIL

Th• CuGkfi•ld Mus¢um CIO Registered Charity No. 1182604 Queen's Hall, High Street CUCKFIELD, West Sussex RH17 SEL 01444 473630 InfO@cuc￿￿dmuseUrn.0[9 www cuckfieldmuseum.ofg Inde Incor endent examinefs re orated O io ort trustees of The Cuckfie eum Charltable I report on the accounts of the CIO for tho yoar ended 31 Decombor 2020. whlch are set out on pages 1 to 8. Respectlve responslbilities of trustees and examlner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independant examination is needed. It is my responsibility to: examine the accounts under section 145 of the 2011 Act to follow the procedures laid down in the general Directions given by the commission under section 145(5)(b) of the 2011 Act to state whether particular matters have come to my attention Basls of Independent examlnerfs r•port My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a ￿VIeW of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the next statement. Independent examiner's statement In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements: a. to keep accounting records in accordan￿ with section 130 of the 2011 Act and b. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached 1114 2011 Nigel Jone Chartered Accountant Bylanes Close Cuckfield West Sussex Date

The Cuekfield Muse￿￿ CIO Registered Charity No. 1182604 Queen's Hall, High Street CUCKFIELD, West Sussex RH17 SEL 01444 473630 Qrkfi InfoQcAJckfieldmuseum.org www.cu(*fièldmuseum.org Trustee A roval The Receipts and Payments Account and the Statement of Assets and Liabilities for the year ended 31 St De￿mber 2020 was approved by the Trustees and signed on their behalf by: And Chai on f th Date ustees