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2025-06-30-accounts

Berkhamsted Rotary Trust Fund CIO

Annual Report and Accounts 2025

BERKHAMSTED ROTARY TRUST FUND CIO

Report and Accounts

for the year ended 30 June 2025

Registered charity number 1182564

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Berkhamsted Rotary Trust Fund CIO

Annual Report and Accounts 2025

BERKHAMSTED ROTARY TRUST FUND CIO

Report and Accounts for the year ended 30 June 2025

Contents

Page
Legal and Administrative Information 3
Report of the Trustees 4
Independent Examiner’s Report 8
Statement of Financial Activities 9
Balance Sheet 10
Statement of Cash Flows 11
Notes to the Accounts 12

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Berkhamsted Rotary Trust Fund CIO

Annual Report and Accounts 2025

BERKHAMSTED ROTARY TRUST FUND CIO

Legal and Administrative Information

Status

Berkhamsted Rotary Trust Fund CIO (the “Charity”) is a Charitable Incorporated Organisation governed by its constitution dated 26 March 2019. It was entered on the Register of Charities on 20 March 2019 under number 1182564.

The Charity began operating on 1 July 2019 on which date it assumed the assets and outstanding liabilities of the Rotary Club of Berkhamsted Bulbourne Trust Fund (registered number 298227) which was dissolved on 30 June 2021.

Address

Berkhamsted Town Hall, 196 High Street, Berkhamsted, Herts HP4 3AP

Trustees

The following served as Trustees throughout the year:

Geoffrey David Budd (Chairman) Stephen David Allen Ian Robert Briscoe John Ronald Simpson Graham Roy Taylor (Secretary) John Howard Whiteley (Treasurer)

Graham Taylor ceased to act as a trustee on 22 July 2025 upon his resignation as Secretary of Berkhamsted Bulbourne Rotary Club. On 29 July 2025, Paul Franc became a trustee and Secretary of the Charity.

The terms of office of Geoffrey Budd and John Simpson will terminate on 10 September 2025 upon completion of six years. They will be replaced by Paul Dubbins and Stacey WilsonHowell.

Independent Examiner

Philip Jones FCA, 6 Hunters Park, Berkhamsted HP4 2PT

Bankers

NatWest Bank plc

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Berkhamsted Rotary Trust Fund CIO

Annual Report and Accounts 2025

Report of the Trustees for the year ended 30 June 2025

The Trustees present their report and the accounts of the Charity for the year ended 30 June 2025.

Structure, Governance and Management

The Charity’s affairs are managed by its Trustees, whose names are shown on page 3. Two of the Trustees serve as the Charity’s Treasurer and Secretary. The manner of appointment of Trustees, their terms of office and the procedures for retirement and removal from office are set out in the Charity’s constitution.

Membership of the Charity is open to members of the Rotary Club of Berkhamsted Bulbourne. The Trustees may refuse an application for membership.

The Charity does not have any employees. In pursuing its objectives, it receives substantial voluntary support from its members and from third parties.

Prior to their appointment Trustees are made aware of the Charity Commission’s Information for new Trustees, are trained to understand their legal duties and obligations as Trustees, and certify their eligibility and suitability to act as such.

The Trustees have considered and keep under review the principal risks to which the Charity is exposed and have established procedures to manage and mitigate them.

They have adopted the policies of Rotary in Great Britain and Ireland in relation to:

Objects and Activities

The Charity’s principal objects as set out in its constitution are the relief of the poor and needy in Berkhamsted, the surrounding area, any part of the United Kingdom or elsewhere in the world. It may pursue such other charitable purposes as defined by law as its members may direct.

Friends of Berkhamsted Rotary

In accordance with clause 9(6) of the Charity’s constitution the Trustees have created this class of membership for individuals who are not members of Rotary but who share its aims and ethos and who wish to help from time to time in pursuit of its objectives.

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Berkhamsted Rotary Trust Fund CIO

Annual Report and Accounts 2025

Achievements, Performance and Significant Events

To enable it to meet its objectives the Charity raises funds from various sources. These are primarily:

The following paragraphs summarise the principal fundraising activities undertaken during the year.

The annual Berkhamsted Half Marathon and the associated five-mile Fun Run, now in their 42nd year, attracted 2,090 registrations of whom 1,832 (Half Marathon 1,200; Fun Run 632) entered and completed the events. They produced a record surplus for the event of £31,301 (2024: £24,921). Substantial further funds were raised by participants on behalf of numerous local community organisations.

The traditional Berkhamsted community fireworks party again attracted a large attendance and generated a surplus of £15,748 (2024: £12,419). This was higher than the previous year largely due to an increase in attendees.

To plan and manage these events presents a considerable challenge and the Trustees acknowledge the significant contribution made by Rotarians and other groups to their success.

Santa’s Sleigh, a collaborative effort with a number of other local charities, raised £14,864 (including Gift Aid) (2024: £15,130) which was shared amongst the 19 participating charities.

The annual golf day in support of Rennie Grove Hospice Care produced a surplus of £2,855 (2024: £3,735).

Further information about these activities is set out in the Statement of Financial Activities on page 9.

The Charity again supported a full range of Rotary-sponsored and student-focused events including Young Chef, the Technology Tournament, Youth Speaks and a Children’s Fun Day – a visit to Whipsnade Zoo for children with a serious disability.

The Young Photographer competition, in its fifth year, was again very successful, with a number of entrants achieving recognition in the District round, and one progressing to the Rotary National competition final.

Dacorum Young Artist was supported by 23 schools across Dacorum. The work of 877 students featured in an exhibition at Ashlyns School, culminating in an exhibition of winning entries at the Open Door charity in Berkhamsted.

The Charity maintained its support for the Dacorum Musical Instrument Library, which has operated successfully for a number of years in schools in Hemel Hempstead and has now extended its facilities to Berkhamsted. Unwanted instruments continue to be collected from local residents to supplement the library’s stock.

In September, the Charity organised a trip to Luton Hoo for local senior citizens.

The Concert in the Quad, a performance of Gilbert and Sullivan’s The Gondoliers held in the grounds of Berkhamsted School, raised £313.

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Berkhamsted Rotary Trust Fund CIO

Annual Report and Accounts 2025

The Trustees continued their support for the Rotary Shoebox scheme which invites local schoolchildren to fill shoeboxes with toiletries and children’s toys for distribution to Eastern European countries.

Following the success of the humanitarian disaster relief briefing days held in previous years, a similar event was held for over 200 year 12 students from Ashlyns and Berkhamsted schools. The format of this year’s event incorporated more interaction with students and, for the first time, input from teachers. Participants were able to hear at first hand the experiences of representatives from various organisations, including a young person brought by Herts Welcomes Refugees who had arrived in the UK as a refugee and related his story. ShelterBox displayed a tent and a range of practical equipment they supply. As well as raising awareness of the widespread problems that beset the world from climate change and natural phenomena, and the wide range of skills necessary to address them, students were able to widen their horizons and consider relevant career opportunities.

The Charity has continued its long-standing support for Tools for Self-Reliance and Work Aid, arranging collections from the public of redundant tools for refurbishment by these two charities and their redeployment overseas to assist the development of skills and businesses in local communities.

Three awards were made during the year, two Civic Awards and one Youth Award, to local people in recognition of their outstanding service to the community.

The Charity again provided marshals for the town’s Festival of Lights.

Financial Review

Total income of the Charity for the year was £137,159 (2024: £113,093).

Expenses incurred in connection with the activities amounted to £69,077 (2024: £53,782) resulting in a surplus for the year of £68,082 (2024: £59,311).

The Trustees made donations totalling £64,760 (2024: £65,527), of which 83% related to UK charities and community organisations (principally in Berkhamsted and the local area) and 17% to overseas charities. Donations were shared amongst 54 beneficiaries representing a wide diversity of good causes and special needs with a particular emphasis on those dealing with education, community affairs, youth, disabilities, medical and age-related issues, disaster relief and third world development.

The Charity’s net assets at the end of the financial year amounted to £20,180 (2024: £16,858).

The Trustees maintain a policy of holding reserves to cover potential losses on fund-raising events which are weather-dependent, or which have to be cancelled or are adversely affected because of other factors. The Trustees have reviewed the amount of the reserve and decided to maintain it at £5,000.

The accounts and accounting policies for the year are set out on pages 9 to14.

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Berkhamsted Rotary Trust Fund CIO

Annual Report and Accounts 2025

Statement of Trustees’ Responsibilities

The Trustees are responsible for preparing the Trustees’ Report and the accounts in accordance with applicable law and United Kingdom Financial Reporting Standards.

The law applicable to charities in England and Wales requires the Trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources of the Charity for that period. In preparing these accounts, the Trustees are required:

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the accounts comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the Charity’s constitution. They are also responsible for safeguarding the assets of the Charity and, hence, for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Trustees are responsible for the maintenance and integrity of the Charity and for any financial information included on the Charity’s website. Legislation in the United Kingdom governing the preparation and dissemination of accounts may differ from legislation in other jurisdictions.

Approved by the Trustees on 9 September 2025 and signed on their behalf by:

G D Budd Chairman

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Berkhamsted Rotary Trust Fund CIO

Annual Report and Accounts 2025

Independent Examiner’s Report To the Trustees of Berkhamsted Rotary Trust Fund CIO

I report to the Trustees on my examination of the accounts of the Berkhamsted Rotary Trust Fund CIO, charity number 1182564, (the “Trust”) for the year ended 30 June 2025 consisting of the statement of financial activities, balance sheet, statement of cash flows and related notes 1 and 2 to the accounts as set out on pages 9 to 14.

Responsibilities and Basis of Report

As the charity’s trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the “Act”).

I report to the Trustees in respect of my examination of the Trust’s accounts carried out under section 145 of the Act and in carrying out my examination, I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent Examiner’s Statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that, in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Philip Jones FCA

9 September 2025

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Berkhamsted Rotary Trust Fund CIO

Annual Report and Accounts 2025

BERKHAMSTED ROTARY TRUST FUND CIO Statement of Financial Activities for the year ended 30 June 2025

Half Marathon & Fun Run
Entry fee income
Sponsorship & advertising income
Set-up expenses
Fireworks Event
Entry fee & other sales net income
Sponsorship & advertising income
Set-up expenses
Santa's Sleigh
Income
Expenses
Golf Day
Income
Expenses
Members' Activities and Administration
Members' Gift-Aided donations
Gift Aid thereon
Other income
Net administration expenses
Concert in the Quad
Entry fee & other sales net income
Sponsorship & advertising income
Set-up expenses
Service committees' activities
Sponsorship & advertising income
Miscellaneous committee income
Service activity expenses
Surplus from operations
Interest income
Surplus for the year before donations
Donations made
Surplus/(deficit) for the year after donations		 2025
2025
2024
2024
£
£
£
£
52,067
41,360
17,719
11,179
(38,485)
(27,618)
31,301
24,921
29,760
26,942
2,400
2,000
(16,412)
(16,523)
15,748
12,419
15,799
15,676
(935)
(546)
14,864
15,130
5,745
7,480
(2,890)
(3,745)
2,855
3,735
2,340
3,062
692
774
2,715
1,260
(1,216)
(649)
4,531
4,447
4,213
-
1,200
-
(5,100)
-
313
-
700
930
1,656
2,269
(4,039)
(4,701)
(1,683)
(1,502)
67,929
59,150
153
161
68,082
59,311
(64,760)
(65,527)
3,322
(6,216)		 2025
2025
2024
2024
£
£
£
£
52,067
41,360
17,719
11,179
(38,485)
(27,618)
31,301
24,921
29,760
26,942
2,400
2,000
(16,412)
(16,523)
15,748
12,419
15,799
15,676
(935)
(546)
14,864
15,130
5,745
7,480
(2,890)
(3,745)
2,855
3,735
2,340
3,062
692
774
2,715
1,260
(1,216)
(649)
4,531
4,447
4,213
-
1,200
-
(5,100)
-
313
-
700
930
1,656
2,269
(4,039)
(4,701)
(1,683)
(1,502)
67,929
59,150
153
161
68,082
59,311
(64,760)
(65,527)
3,322
(6,216)
59,150
161
59,311
(65,527)
(6,216)

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Berkhamsted Rotary Trust Fund CIO

Annual Report and Accounts 2025

BERKHAMSTED ROTARY TRUST FUND CIO Balance Sheet at 30 June 2025

Current Assets
Debtors
Cash at bank - current account
Cash at bank - savings account
Current Liabilities
Income received in advance
Accruals
Net Current Assets
Net Assets
Represented by:
Reserves
Balance brought forward
Surplus/(deficit) for the year		 2025
2025
2024
2024
£
£
£
£
-
2,622
17,573
10,517
5,352
5,199
22,925
18,338
(2,000)
(1,195)
(745)
(285)
(2,745)
(1,480)
20,180
16,858
20,180
16,858
16,858
23,074
3,322
(6,216)
20,180
16,858		 2025
2025
2024
2024
£
£
£
£
-
2,622
17,573
10,517
5,352
5,199
22,925
18,338
(2,000)
(1,195)
(745)
(285)
(2,745)
(1,480)
20,180
16,858
20,180
16,858
16,858
23,074
3,322
(6,216)
20,180
16,858
16,858
16,858
23,074
(6,216)
16,858

Approved by the Trustees on 9 September 2025 and signed on their behalf by

John Whiteley Treasurer

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Berkhamsted Rotary Trust Fund CIO

Annual Report and Accounts 2025

BERKHAMSTED ROTARY TRUST FUND CIO Statement of Cash Flows for the year ended 30 June 2025

Surplus from operations
Decrease/(increase) in debtors
Increase/(decrease) in accruals
Increase in income received in advance
Cash flows from operations
Cash flows from investing activities
Interest received
Cash flows from distributions
Donations paid
Net increase/(decrease) in cash and cash equivalents
Cash and cash equivalents at beginning of year
Cash and cash equivalents at end of year		 2025
£
67,929
2,622
460
805
71,816
153
(64,760)
7,209
15,716
22,925		 2024
£
59,150
(1,172)
(1,265)
1,195
57,908
161
(65,527)
(7,458)
23,174
15,716

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Berkhamsted Rotary Trust Fund CIO

Annual Report and Accounts 2025

BERKHAMSTED ROTARY TRUST FUND CIO Notes to the Accounts

1 Accounting Policies

1.1 Basis of preparation

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts.

The accounts have been prepared in accordance with:

The Charity constitutes a public benefit entity as defined by FRS 102.

1.2 Going concern

The Trustees consider that there are no material uncertainties related to events or conditions that cast doubt on the Charity’s ability to continue as a going concern.

1.3 Material prior year errors

No material prior year errors have been identified in the reporting period (FRS102 para 3.47).

1.4 Financial Instruments

The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at the present value of future cash flows (amortised cost). Financial assets held at amortised cost comprise cash at bank and in hand and debtors excluding prepayments.

Financial liabilities held at amortised cost comprise creditors excluding deferred income. Financial liabilities that are provisions are held at fair value. No discounting has been applied on the basis that the periods over which amounts will be settled are such that any discounting would be immaterial.

1.5 Income

All income is included in the statement of financial activities when the Charity is entitled to the funds and the amount can be measured with reasonable certainty. Income is deferred only when the Charity has to fulfil conditions before becoming entitled to it or where the donor has specified that the income is to be expended in a future period.

Voluntary income is received by way of grants, donations and gifts, including gift aid income where applicable, and is included in full in the statement of financial activities when receivable.

Donated services and facilities are included at the value to the Charity where this can be quantified and is material. The value of services provided by volunteers has not been included in these accounts.

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Berkhamsted Rotary Trust Fund CIO

Annual Report and Accounts 2025

1.6 Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Charity; this is normally upon notification of the interest paid or payable by the bank.

1.7 Expenditure

Expenditure is recognised on an accruals basis as a liability as incurred. Expenditure includes any VAT which cannot be fully recovered and is reported as part of the expenditure to which it relates.

1.8 Operating leases and hire purchase agreements

The Charity classifies the lease of property and printing and telecommunications equipment as operating leases; the title to the property and equipment remains with the lessor. Rental charges are charged on a straight-line basis over the term of the lease.

1.9 Taxation

The Charity is recognised as a charity for tax purposes in line with Paragraph 1 of Schedule 6 Finance Act 2010. No provision for taxation has, therefore, been made in these accounts.

1.10 Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

1.11 Cash at bank and in hand

Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

1.12 Creditors and provisions

Creditors and provisions are recognised where the Charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

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Berkhamsted Rotary Trust Fund CIO

Annual Report and Accounts 2025

2. Net Income

Other
Year ended 30 June 2025 Sponsorship income **Total income ** Expenses Net income
£ £ £ £ £
Half Marathon & Fun Run 17,719 52,067 69,786 (38,485) 31,301
Fireworks Event 2,400 29,760 32,160 (16,412) 15,748
Santa's Sleigh - 15,799 15,799 (935) 14,864
Golf Day - 5,745 5,745 (2,890) 2,855
Members' Activities and Administration - 5,747 5,747 (1,216) 4,531
Concert in the Quad 1,200 4,213 5,413 (5,100) 313
Service committees' activities 700 1,656 2,356 (4,039) (1,683)
Interest income - 153 153 - 153
22,019 115,140 137,159 (69,077) 68,082
Year ended 30 June 2024
Half Marathon & Fun Run
Fireworks Event
Santa's Sleigh
Golf Day
Members' Activities and Administration
Service committees' activities
Interest income		 Sponsorship
Other
income
Total income
Expenses
Net income
£
£
£
£
£
11,179
41,360
52,539
(27,618)
24,921
2,000
26,942
28,942
(16,523)
12,419
-
15,676
15,676
(546)
15,130
-
7,480
7,480
(3,745)
3,735
-
5,096
5,096
(649)
4,447
930
2,269
3,199
(4,701)
(1,502)
-
161
161
-
161
14,109
98,984
113,093
(53,782)
59,311

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