Berkhamsted Rotary Trust Fund CIO
Annual Report and Accounts 2024
BERKHAMSTED ROTARY TRUST FUND CIO
Report and Accounts
for the year ended 30 June 2024
Registered charity number 1182564

Berkhamsted Rotary Trust Fund CIO
Annual Report and Accounts 2024
BERKHAMSTED ROTARY TRUST FUND CIO
Report and Accounts
for the year ended 30 June 2024
Contents
Page
Legal and Administrative Information
Report of the Trustees
Independent Examinerfs Report
Statement of Financial Activities
Balance Sheet
10
Statement of Cash Flows
11
Notes to the Accounts
12

Berkhamsted Rotary Trust Fund CIO
Annual Report and Accounts 2024
BERKHAMSTED ROTARY TRUST FUND CIO
Legal and Administrative Information
Status
Berkhamsted Rotary Trust Fund CIO (the "Charity.) is a Charitable Incorporated Organisation
governed by its constitution dated 26 March 2019. It was entered on the Register of Charities
on 20 March 2019 under number 1182564.
The Charity began operating on 1 July 2019 on which date it assumed the assets and
outstanding liabilities of the Rotary Club of Berkhamsted Bulbourne Trust Fund (registered
number 298227) which was dissolved on 30 June 2021.
Address
Berkhamsted Town Hall, 196 High Street, Berkhamsted, Herts HP4 3AP
Trustees
The following served as Trustees throughout the year:
Geoffrey David Budd (Chairman)
Stephen David Allen
lan Robert Briscoe
Simon Philip Cattle
John Ronald Simpson
Graham Roy Taylor
Simon Cattle resigned as a trustee on 30 June 2024. On the same date John Howard Whiteley
was appointed a trustee ex officio on becoming treasurer of the Rotary Club of Berkhamsted
Bulbourne.
Independent Examiner
Chris Garner-smith, 67 Kings Road, Berkhamsted HP4 3BP
Bankers
Natwest Bank plc

Berkhamsted Rotary Trust Fund CIO
Annual Report and Accounts 2024
Report of the Trustees
for the year ended 30 June 2024
The Trustees present their report and the accounts of the Charity for the year ended 30 June
2024.
Structure, Governance and Management
The Charity's affairs are managed by its Trustees of which there are currently six. Their names
are shown on page 3. Two of the Trustees serve as the Charity's Treasurer (John Whiteley)
and Secretary (Graham Taylor). The manner of appointment of Trustees, their terms of office
and the procedures for retirement and removal from office are set out in the Charity's
constitution.
Membership of the Charity is open to members of the Rotary Club of Berkhamsted Bulbourne.
The Trustees may refuse an application for membership.
The Charity does not have any employees. In pursuing its objectives, it receives substantial
voluntary support from its members and from third parties.
Prior to their appointment Trustees are made aware of the Charity Commission's Information
for new Trustees, are trained to understand their legal duties and obligations as Trustees, and
certify their eligibility and suitability to act as such.
The Trustees have considered and keep under review the principal risks to which the Charity
is exposed and have established procedures to manage and mitigate them.
They have adopted the policies of Rotary in Great Britain and Ireland in relation to:
The General Data Protection Regulation governing privacy;
Equality and Diversity;
Health and Safety.
Privacy; and
Safeguarding.
Objects and Activities
The Charity's principal objects as set out in its constitution are the relief of the poor and needy
in Berkhamsted, the surrounding area, any part of the United Kingdom or elsewhere in the
world. It may pursue such other charitable purposes as defined by law as its members may
direct.
Friends of Berkhamsted Rotary
In accordance with clause 9(6) of the Charity's constitution the Trustees have created this
class of membership for individuals who are not members of Rotary but who share its aims
and ethos and who wish to help from time to time in pursuit of its objectives.

Berkhamsted Rotary Trust Fund CIO
Annual Report and Accounts 2024
Achievements, Performance and Significant Events
To enable it to meet its objectives the Charity raises funds from various sources. These are
primarily:
donations from its members and third parties and associated Gift Aid.
fund-raising events. and
sponsorship of fund-raising events.
The following paragraphs summarise the principal fundraising activities undertaken during the
year.
The traditional Berkhamsted community fireworks party again attracted a large attendance
and generated a surplus of almost £12,419 (2023: £19,200). This was lower than the previous
year due in part to increased costs and fewer attendees.
The annual Berkhamsted Half Marathon and the associated five-mile Fun Run, now in their
41 st year, attracted over1,600 registrations of whom 1,436 (Half Marathon 951; Fun Run 485)
entered and completed the events. They prodU￿d a surplus of almost £25,000. Substantial
further funds were raised by participants on behalf of numerous local community
organisations.
Planning and managing these events presents a considerable challenge and the Trustees
acknowledge the significant contribution made by Rotarians and other groups to their success.
Santa's Sleigh, a collaborative effort with a number of other local charities, raised over £15,000
(including Gift Aid) which was shared amongst the 19 participating charities.
The annual golf day in support of Rennie Grove Hospice Care produced a surplus of £3,735.
Further information about these activities is set out in the Statement of Financial Activities on
page 9.
The Charity again supported a full range of Rotary-sponsored and student-focussed events
including Young Chef, the Technology Tournament, Youth Speaks and Kids Out - a visit to
Whipsnade Zoo for seriously disabled children.
The Young Photographer competition, in its third year, was again very successful, with a
number of entrants progressing to and achieving success in the Rotary and National
competitions.
Young Artist was supported by 22 schools across Dacorum. The work of over 600 students
featured in an exhibition at Ashlyns School, culminating in an exhibition of winning entries at
the Open Door charity in Berkhamsted.
The Charity maintained its support for the Dacorum Musical Instrument Library, which has
operated successfully for a number of years in schools in Hemel Hempstead and has now
extended its facilities to Berkhamsted. Unwanted instruments continue to be collected from
local residents to supplement the library's stock.
Towards the end of the year the Charity organised a trip on the Grand Union Canal for local
senior citizens.

Berkhamsted Rotary Trust Fund CIO
Annual Report and Accounts 2024
The Trustees continued their support for the Rotary shoebox scheme which invites local
schoolchildren to fill shoeboxes with toiletries and children's toys for distribution to Eastern
European countries.
Following the success of the humanitarian disaster relief briefing day held in the previous year,
a similar event was held for Year 12 students from Ashlyns and Berkhamsted Schools.
Participants were able to hear at first hand the experiences of representatives from various
organisations from the humanitarian sector including Save the Children, UNICEF, Herts
Welcomes Refugees, ShelterBox and the Foreign and the Commonwealth Development
Office. As well as raising awareness of the widespread problems that beset the world from
climate change and natural phenomena, it is hoped that the wide range of skills necessary to
address them will suggest career opportunities to the attendees.
The Charity has continued its long-standing support for Tools for Self-Reliance and Work Aid,
arranging collections from the public of redundant tools for refurbishment by these two
charities and their redeployment overseas to assist the development of skills and businesses
in local communities.
Two Civic Awards were made during the year, one senior and one junior, to local people in
recognition of their outstanding service to the community.
The Charity again provided marshals for the town's Festival of Lights.
Financial Review
Total income of the Charity for the year was £113,093 (2023: £118,270).
Expenses incurred in connection with the activities amounted to £53,782 (2023: £66,332)
resulting in a surplus for the year of £59,311 (2023: £51,938).
The Trustees made donations totalling £65,527 (2023: £49,124), of which 80 % related to UK
charities and community organisations (principally in Berkhamsted and the local area) and
20% to overseas charities. Donations were shared amongst almost 60 beneficiaries
representing a wide diversity of good causes and special needs with a particular emphasis on
those dealing with education, community affairs, youth, disabilities, medical and age-related
issues, disaster relief and third world development.
The Charity's net assets at the end of the financial year amounted to £16,858 (2023: £23,074).
The Trustees maintain a policy of holding reserves to cover potential losses on fund-raising
events which are weather-dependent or which have to be cancelled or are adversely affected
because of other factors. The Trustees have reviewed the amount of the reserve and decided
to maintain it at £5,000.
The accounts and accounting policies for the year are set out on pages 9 to14.

Berkhamsted Rotary Trust Fund CIO
Annual Report and Accounts 2024
Statement of Trustees, Responsibilities
The Trustees are responsible for preparing the Trustees, Report and the accounts in
accordance with applicable law and United Kingdom Financial Reporting Standards.
The law applicable to charities in England and Wales requires the Trustees to prepare
accounts for each financial year which give a true and fair view of the state of affairs of the
Charity and of the incoming resources and application of resources of the Charity for that
period. In preparing these accounts, the Trustees are required:
to select suitable accounting policies and then apply them consistently;
to observe the methods and principles in the Charities Statement Of Recommended
Practice.
to make judgments and estimates that are reasonable and prudent;
to state whether applicable accounting standards have been followed, subject to any
material departures disclosed and explained in the accounts. and
to prepare the accounts on a going concern basis unless it is inappropriate to presume
that the Charity will continue in operation.
The Trustees are responsible for keeping proper accounting records that disclose with
reasonable accuracy at any time the financial position of the Charity and enable them to
ensure that the accounts comply with the Charities Act 2011, the Charity (Accounts Reports)
Regulations 2008 and the Charity's constitution. They are also responsible for safeguarding
the assets of the Charity and, hence, for taking reasonable steps for the prevention and
detection of fraud and other irregularities.
The Trustees are responsible for the maintenance and integrity of the Charity and for any
financial information included on the Charity's website. Legislation in the United Kingdom
governing the preparation and dissemination of accounts may differ from legislation in other
jurisdictions.
Approved by the Trustees on 10 September 2024 and signed on their behalf by:
(3'D Budd
.Chairman

Berkhamsted Rotary Trust Fund CIO
Annual Report and Accounts 2024
Independent Examiner's Report
To the Trustees of Berkhamsted Rotary Trust Fund CIO
I report on the accounts of Berkhamsted Rotary Trust Fund CIO as prepared by the Trustees
for the year ended 30 June 2024, consisting of the statement of financial activities, balance
sheet, statement of cash flows and related notes 1 and 2 to the financial statements.
Respective Responsibilities of Trustees and the Examiner
The Trustees are responsible for the preparation of the accounts. The Trustees consider that
an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities
Act) and that an independent examination is needed.
It is my responsibility to examine the accounts under section 145 of the Charities Act, to follow
the prO￿dureS laid down in the general Directions given by the Charity Commission under
section 145(5)(b) of the Charities Act and to state whether any particular matters have come
to my attention.
Basis of Independent Examiner's Report
My examination was carried out in accordance with general Directions given by the Charity
Commission. An examination includes a review of the accounting records kept by the
Berkhamsted Rotary Trust Fund CIO and a comparison of the accounts presented with those
records. It also includes consideration of any unusual items or disclosures in the accounts and
seeking explanations from the Trustees concerning any such matters. The procedures
undertaken do not provide all the evidence that would be required in an audit and consequently
no opinion is given as to whether the accounts present a "true and fair view" and the report is
limited to those matters set out in the statement below.
Independent Examiner's Statement
In connection with my examination, no matter has come to my attention:
which gives me reasonable cause to believe that, in any material respect, the general
requirements to keep accounting records in accordance with section 130 of the
Charities Act, and to prepare accounts which accord with the accounting records and
comply with the accounting requirements of the Charities (Accounts and Reports)
Regulations 2008 have not been met; or
to which, in my opinion, attention should be drawn in order to enable a proper
understanding of the accounts to be reached.
Chris Garner-smith
10 September 2024

Berkhamsted Rotary Trust Fund CIO
Annual Report and Accounts 2024
BERKHAMSTED ROTARY TRUST FUND CIO
Statement of Financial Activities
for the year ended 30 June 2024
2024
2024
2023
2023
Members, Activities and Administration
Members, Gift-Aided donations
Gift Aid thereon
Other income
Net administration expenses
3,062
774
1,260
649
2,378
630
2,552
(1,113)
4,447
Firework8 Event
Entry fee & other sales net income
Sponsorship & advertising income
Set-up expenses
26,942
2.000
16,523
31,147
2,200
(14,147)
12,419
19,200
Concert Event
Entry fee & other sales net income
Set-up expenses
4,270
(5,282)
(1,012)
Half Marathon & Fun Run
Entry fee income
Sponsorship & advertising income
Set-up expenses
41,360
11,179
27,618
35,253
14,159
33,505)
4•
24,921
15,907
Charity Golf Day
Income
Expenses
7,480
3,745
5,640
(3,176)
i•
3,735
2,464
Santa's Sleigh
Income
Expenses
15,676
14,263
(543)
15.130
13,720
Service committees. activities
Miscellaneous committee income
Service activity expenses
3,199
4,702
5,725
(8,566
(1,503)
(2,841)
Surplus from operations
59,150
51,885
Interest income
161
53
Surplus for the year before donations
59,311
51,938
Donations made
(65,527)
(49,124)
(Deficit)ISurplu8 for the year after donatlons
6,216
2,814

Berkhamsted Rotary Trust Fund CIO
Annual Report and Accounts 2024
BERKHAMSTED ROTARY TRUST FUND CIO
Balance Sheet
at 30 June 2024
2024
2024
2023
2023
Current Assets
Debtors
Cash at bank- current account
Cash at bank- savings account
2,622
10,517
5,199
1,450
18,136
5,038
18,338
24,624
Current Liabilltles
Income received in advance
Accruals
(1,195)
285
1,550
(1,480)
(1,550)
Net Current Assets
23,074
Net Assets
16,858
23,074
Represented by:
Reserves
Balance brought forward
{Deficit)/Surplus for the year
23,074
(6,216)
20,259
2,815
16,858
23,074
Approved by the Trustees on 10 September 2024 and signed on their behalf by
John Whiteley
Treasurer
10

Berkhamsted Rotary Trust Fund CIO
Annual Report and Accounts 2024
BERKHAMSTED ROTARY TRUST FUND CIO
Statement of Cash Flows
for the year ended 30 June 2024
2024
2023
Net income for the period
(Increase)Idecrease in debtors
(Decrease)/increase in accruals
Increase in income received in advance
59,150
(1,172)
(1,265)
1,195
51,885
260
(3,361)
(1,593)
Cash flows from operations
57,908
47,191
Cash flows from investing activities
Interest received
161
53
Cash flows from distributions
Donations paid
(65,527)
(49,124)
Net decrease in cash and cash equivalents
(7,458)
(1,879)
Cash and cash equivalents at beginning of year
23,174
25,053
Cash and cash equivalents at end of year
15,716
23,174
11

Berkhamsted Rotary Trust Fund CIO
Annual Report and Accounts 2024
BERKHAMSTED ROTARY TRUST FUND CIO
Notes to the Accounts
Accounting Policies
Basis of preparation
The Charity constitutes a public benefit entity as defined by FRS 102. The financial statements
have been prepared in accordan￿ with Accounting and Reporting by Charities: Statement of
Recommended Practice applicable to charities preparing their accounts in accordance with
the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)
issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom
and Republic of Ireland (FRS 102), the Charities Act 2011, and the Companies Act 2006.
Assets and liabilities are initially recognised at historical cost or transaction value unless
otherwise stated in the relevant accounting policy.
Financial Instruments
The Charity only has financial assets and financial liabilities of a kind that qualify as basic
financial instruments. Basic financial instruments are initially recognised at transaction value
and subsequently measured at the present value of future cash flows (amortised cost).
Financial assets held at amortised cost comprise cash at bank and in hand and debtors
excluding prepayments.
Financial liabilities held at amortised cost comprise creditors excluding deferred income.
Financial liabilities that are provisions are held at fair value. No discounting has been applied
on the basis that the periods over which amounts will be settled are such that any discounting
would be immaterial.
Income
All income is included in the statement of financial activities when the Charity is entitled to the
funds and the amount can be measured with reasonable certainty. Income is deferred only
when the Charity has to fulfil conditions before becoming entitled to it or where the donor has
specified that the income is to be expended in a future period.
Voluntary income is received by way of grants, donations and gifts, including gift aid income
where applicable, and is included in full in the statement of financial activities when receivable.
Donated services and facilities are included at the value to the Charity where this can be
quantified and is material. The value of ServI￿S provided by volunteers has not been included
in these accounts.
Interest receivable
Interest on funds held on deposit is included when receivable and the amount can be
measured reliably by the Charity; this is normally upon notification of the interest paid or
payable by the Bank.
12

Berkhamsted Rotary Trust Fund CIO
Annual Report and Accounts 2024
Expenditure
Expenditure is recognised on an accruals basis as a liability as incurred. Expenditure includes
any VAT which cannot be fully recovered, and is reported as part of the expenditure to which
it relates.
Operating leases and hire purchase agreements
The Charity classifies the lease of property and printing and telecommunications equipment
as operating leases; the title to the property and equipment remains with the lessor. Rental
charges are charged on a straight-line basis over the tem of the lease.
Taxation
The Charity is recognised as a charity for tax purposes in line with Paragraph 1 of Schedule 6
Finance Act 2010. No provision for taxation has, therefore, been made in these accounts.
Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount
offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Cash at bank and in hand
Cash at bank and in hand includes cash and short-term highly liquid investments with a short
maturity ofthree months or less from the date of acquisition or opening of the deposit or similar
account.
1.10 Creditors and provisions
Creditors and provisions are recognised where the Charity has a present obligation resulting
from a past event that will probably result in the transfer of funds to a third party and the
amount due to settle the obligation can be measured or estimated reliably. Creditors and
provisions are normally recognised at their settlement amount after allowing for any trade
discounts due.
13

Berkhamsted Rotary Trust Fund CIO
Annual Report and Accounts 2024
2. Net Income
Other
Total
Net
Sponsorship Income income Expenses income
Year ended 30 Juna 2024
Members, Activities and Administration
Fireworks Event
Half Marathon & Fun Run
Charity Golf Day
Santa's Sleigh
Service committees, activities
Interest income
5,096
5,096
(648) 4,448
2.000 26,942 28,942 (16,523) 12,419
11,179 41,360 52,539 (27,618) 24,921
7,480
7.480 ' (3,745)
3,735
15,676 15,676
(546) 15,130
3,199
3,199
(4,702) (1,503)
161
161
161
13,179 99,914 113,093
53,782
59,311
Other
Sponsorship income
Total
Net
income Expenses income
Year ended 30 June 2023
Members, Activities and Administration
Fireworks Event
Concert Event
Half Marathon & Fun Run
Charity Golf Day
Santa's Sleigh
servi￿ comm ittees, activities
Interest income
5,560
5,560
2,200 31,147 33,347
4,270
4,270
14,159 35,253 49,412
5,640
5,640
14,263 14,263
5,725
5,725
53
53
(1,113)
4,447
(14,147> 19,200
(5,282> (1,012)
(33,505> 15,907
(3,176)
2,464
(543) 13,720
(8,566) (2,841)
53
16,359 101,911 118,270 (66,332) 51,938
14