## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**3**|**3**|**3**|**1**|**0**|**3**|**2**|**4**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration details**||||||||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||1st DursleyScout Group
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2||||||||||| ||||Goodymeade Scout Hut||||||||||| ||||PhelpsMillClose||||||||||| ||||Dursley, Gloucestershire||||||||||| ||||Postcode||||G|L|1|1|4|G|A| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||Neil Baldwin|Chair|| ||KateKemmett|Treasurer|| ||SarahCarter|Secretary|| ||Stuart Dowler||| ||Jim Fearns||| ||Ian Hunter||| ||JamesHosken||| ||EmmaIrvine||April '23to Jan '24| ||Sarah Prowse||| ||Rob Smith||| ||Maggie Sweeting||| ||Dan Taylor||| ||Deborah Whitfield||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address **Section B** **Structure, governance and management** Type of governing document How the charity is constituted Trustee selection methods Additional governance issues The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 6 Trustees and meets every 3 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 5 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. **Risk and Internal Control** The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live bytheir Promise.| s￿nMary (* the makn In rdat e to dlgr our YourvJ O Thel b￿9￿1 and st h￿nll fun and maknng frfend8. tslk organlsalh r Progrnmmo gtr48s our Young P¢otA& the okyKkninlty I (rf(￿r Swirrelb. Be8ffi. Cubs Scarts aB g1￿ th• The Group meats the Charfty CommI88￿'S Wt4k Section D Summary of main Sch￿vern8nts Achievemer)t5 and pertorrnance Wg 8rè currenty offor*ng amazlng opportunitw and te8ching Isfor Wa th) 118 PKfA8. We ong SWMI tkny. cXWffthr￿, m#ke frlend8 8fKI hgve fun. , ixrft thlry. Illlw. 18arnwJ atxxrt Jap￿. begn I)PWntylo spend at19gSt om nbJht away frryn home. o are tr18t in thB la81 12 d our Y(AM¥J Pw have thg knp award In th8lr Sth. We haN awar￿ 7 Bronze. 1 Silver and 4 Gok1 Chief ScoLrt Awards. Financi31 Review Soction E uptht k> 6 morkn uAI8. drca £6AM). Group has this r888p￿ in place. Group's Irmme eXpeThJ￿ro ¥ery 8maU 8Th1 a6 LWS BU￿neSS 88nk AccxNJrt. Dec13ralio Section F nmls) rAraLqE4Lry ## **1st Dursley Scout Group Receipts and Payments Account** ||||Year start date|Year start date|Year start date|Year start date|Year end date
**05 April 2024**|| |---|---|---|---|---|---|---|---|---| ||**For the year**
**from**||**06 April 2023**||**To**||**05 April 2024**|| |||||||||| |**Receipts and payments**||||||||| |**Receipts**|**Unrestricted**
**funds**
**£**
**10,408**
**15**
**3,143**
**8,331**
**7,739**
**-**
**1,658**
**-**
**31,294**
**-**
**-**
**-**
**926**
**680**
**596**
**1,179**
**3,380**
**256**
**-**
**-**
**-**
**-**
**256**
**34,930**||**Restricted**
**funds**
**Endowment**
**funds**
**£**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**2023/24**||||**Total funds**
**£**
**10,408**
**15**
**3,143**
**8,331**
**7,739**
**-**
**1,658**
**-**
**31,294**
**-**
**-**
**-**
**926**
**680**
**596**
**1,179**
**3,380**
**256**
**-**
**-**
**-**
**-**
**256**
**34,930**
**-**
**34,930**|**2022/23**
**Total funds**
**£**| |**Donations, legacies and similar**
**income**||||||||| |Membership subscriptions|**10,408**|||||||**9,882**| |Uniform|**15**|||||||**192**| |Youth programme & activities|**3,143**|||||||**3,101**| |Camping|**8,331**|||||||**8,021**| |Donations|**7,739**|||||||**762**| |Legacies|**-**|||||||**100**| |Gift Aid|**1,658**|||||||**1,538**| |Other similar income|**-**|||||||| |**Sub total**|**31,294**|||||||**23,596**| |**Grants**||||||||| |Maintenance grant|**-**|||||||**-**| |Other grants|**-**|||||||**-**| |**Sub total**|**-**|||||||**-**| |**Fundraising (gross)**||||||||| |100 Club|**926**|||||||**1,076**| |Lucky Severn Lottery|**680**|||||||**812**| |Easter Egg hunt 2023|**596**|||||||**335**| |Other fundraising activities|**1,179**|||||||**1,398**| |**Sub total**|**3,380**|||||||**3,621**| |**Investment income**||||||||| |Bank interest|**256**|||||||**46**| |Building Society interest|**-**|||||||**-**| |The Scout Association Short Term
Investment Service|**-**|||||||**-**| |Property Rent income|**-**|||||||**-**| |Other investment income|**-**|||||||**-**| |**Sub total**|**256**|||||||**46**| |**_Total Gross Income_ **
**Asset and investment sales, etc.**
**_Total receipts_**||||||||| |||||||||**27,263**| |||||||||| ||**-**||**-**||**-**||**-**|**-**| ||**34,930**||**-**||**-**|||| ||**34,930**||**-**||**-**||**34,930**|**27,263**| 1 LT700003 ## **1st Dursley Scout Group Receipts and Payments Account** Year start date Year end date ||**For the year**
**from**|**For the year**
**from**|**06 April 2023**|**06 April 2023**|**To**|**To**|**05 April 2024**|**05 April 2024**|| |---|---|---|---|---|---|---|---|---|---| ||||||||||| |**Receipts and payments**|||||||||| |**Payments**|**Unrestricted**
**funds**
**£**
**11,606**
**3,831**
**130**
**-**
**466**
**1,613**
**1,100**
**1,219**
**6,844**
**-**
**9,883**
**1,387**
**237**
**417**
**657**
**233**
**18**
**94**
**39,734**
**322**
**357**
**679**
**40,413**||**Restricted**
**funds**
**Endowment**
**funds**
**£**
**£**
**2023/24**||||**Total funds**
**£**||**2022/23**
**Total funds**
**£**| |**Capitation**|||||||||| |Scout Association subscriptions paid on
National/County/Area/District|**11,606**||**-**||**-**||**11,606**||| |**Charitable Payments**|||||||||| |Youthprogramme and activities|**3,831**||**-**||**-**||**3,831**||**4,386**| |Adult support and training|**130**||**-**||**-**||**130**||**12**| |Rent|**-**||**-**||**-**||**-**||| |Water and Sewerage|**466**||**-**||**-**||**466**||| |Electricityand Gas|**1,613**||**-**||**-**||**1,613**||**1,354**| |Insurance|**1,100**||**-**||**-**||**1,100**||**1,000**| |Repairs and Renewals|**1,219**||**-**||**-**||**1,219**||**12,523**| |Materials and equipment|**6,844**||**-**||**-**||**6,844**||**4,169**| |Printingandphotocopying|**-**||**-**||**-**||**-**||| |Contribution to campcosts|**9,883**||**-**||**-**||**9,883**||**6,830**| |Uniform and badges|**1,387**||**-**||**-**||**1,387**||**1,985**| |AGM and trustee expenses|**237**||**-**||**-**||**237**||**226**| |Website & OSM|**417**||**-**||**-**||**417**||**335**| |Cleaning|**657**||**-**||**-**||**657**||**772**| |Health & Safety|**233**||**-**||**-**||**233**||**643**| |Refunded membershipsubscriptions|**18**||**-**||**-**||**18**||**-**| |Donations|**94**||**-**||**-**||**94**||**400**| |**Sub total**|**39,734**||**-**||**-**||**39,734**||**34,836**| |**Fundraising expenses**|||||||||| ||||**-**||**-**||**-**||**-**| |100 Club|**322**||**-**||**-**||**322**||**501**| |Other fundraising costs|**357**||**-**||**-**||**357**||**548**| |**Sub total**|**679**||**-**||**-**||**679**||**1,049**| |**_Total Gross Expenditure_ **
**Asset and investment**
**purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Transfers between funds**
**Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**35,885**| ||||||||||| ||**-**||**-**||**-**||**-**||**-**| ||**40,413**
**- 5,483**
**-**
**38,616**
**33,134**||**-**
**-**
**-**
**-**||**-**
**-**
**-**
**-**
**-**||||| ||||||||||**35,885**| ||||||||||| ||**- 5,483**||**-**||**-**||**- 5,483**||**8,623**| ||**-**||**-**||**-**||**-**||**-**| ||**38,616**||||**-**||**38,616**||**47,239**| ||**33,134**||**-**||**-**||**33,134**||**38,616**| 2 LT700003 Statement of assets and liabilities al the end of the year h Wl 2024 Sth **12023 T*(4* ,7L'/ts£￿ £éoÉccA i ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees** Charity Na1stme 1[st] Dursley Scout Group **On accounts for the year** 05 April 2024 **Charity no** 1182563 **ended (if any) Set out on pages** 1-4 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **05/04/2024** . **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** [The charity’s gross income exceeded £250,000 and I am qualified to **examiner's statement** undertake the examination by being a qualified member of [insert name of applicable listed body]]. _Delete_ [ ] _if not applicable._ I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - • the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed:** **Date:** 13/05/2024 **Name:** Rebecca McKeever 1 **Oct 2018** **IER** ## **Relevant professional qualification(s) or body (if any):** ACCA, BASc Accountancy with Management Control **Address:** 1 Prospect Place Dursley GL11 4JL ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **Oct 2018** **IER** IER Oct 2018