## **Trustees’ Annual Report for the period**
## **From 1[st] April 2020 to 31[st] March 2021**
**Charity name:** Friends of Church Stretton Library **Charity registration number:** 1182554
## **Objectives and Activities**
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SORP reference
Summary of the Para 1.17
purposes of the charity The purpose of the CIO is to promote
as set out in its the advancement of education for the
governing document general public in Church Stretton and
surrounding area, in particular but not
exclusively, by supporting the provision
of a community library and information
centre.
To further or benefit the residents of
Church Stretton and surrounding area,
without distinction of sex, sexual
orientation, race, disability or of
political, religious or other opinions by
associating together the said residents
and the local authorities, voluntary and
other organisation in a common effort
to advance education and facilitate
learning and to provide facilities in the
interests of social welfare for
recreation, leisure time and occupation
with the objective of improving the
conditions of life for the residents.
To support the provision of a
community library and
information centre in Church
Stretton; to promote education,
cultural activities and lifelong
learning in Church Stretton and
the surrounding area.
To organise events and activities
which support education, culture
and the health and wellbeing of
residents and visitors.
To encourage the involvement of
the local community in all we do
without distinction of gender,
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age, sexual orientation, race,
disability, religion or political
opinions.
Summary of the main Para 1.17 and
1.19
activities in relation to Our activities in pursuit of these
those purposes for the objects include:
public benefit, in
particular, the Proactively encouraging the local
activities, projects or
community to make use of
services identified in library facilities.
the accounts.
Raising funds to support and
enhance the work of the library.
Running a programme of
activities supporting lifelong
learning, culture and promoting
health and social well being.
Providing volunteers to support -
but not replace - library staff and
enhance the work of the library.
Acting as a link between the
Church Stretton Library Service
and the wider community.
Working in collaboration with
other local groups and
organisations to support a
coordinated approach.
Encouraging the involvement of
local community in all we do,
without distinction of gender,
sexual orientation, race,
disability, religion or political
opinions.
Statement confirming Para 1.18 In pursuing these activities, trustees
whether the trustees have followed the guidance issued by
have had regard to the the Charity Commission on public
guidance issued by the benefit.
Charity Commission on
public benefit
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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SORP reference
Policy on grant making Para 1.38 We make grants to the library to
improve and enhance its service .
Policy on social Para 1.38
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investment including
program related
investment
Contribution made by Para 1.38 We have a large and active corps of
volunteers volunteers who support our work in
several ways:
Raising funds through table top
sales, stalls at charity fairs and
other venues.
Advising visitors at the library’s
Visitor Information Centre during
holiday periods.
Organising our programme of
speakers.
Supporting events (selling tickets,
organising seating, serving
refreshments, etc).
Putting up posters and distributing
other forms of publicity to
advertise. such events
Assisting at holiday activities for
children.
Proofreading publicity materials
and articles
Baking cakes and other goods to
serve at such events.
These different contributions are
much valued, and we hold occasional
‘thank you’ events that bring
volunteers together and generate
new links between the library service,
local stake holders and the wider
community.
Other
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## **Achievements and Performance**
SORP reference
||Summary of the main
achievements of the
charity, identifying the
diference the charity’s
work has made to the
circumstances of its
benefciaries and any
wider benefts to society
as a whole.|Para 1.20|During 2020-21 the library has been
closed during a succession of
lockdowns, and the work of the
Friends Group has been considerably
constrained.
We were unable to continue the usual
programme of cultural, leisure and
educational events: music, drama,
local history, quiz evenings in support
of our goals.
We have adapted an approach in line
with the constraints of successive
lockdowns. For example, we held a
very successful poetry event that
brought established and emerging
poets together to share their work on
Zoom and arranged for the
publication of the resulting poems in a
local community magazine, ‘Focus’.
We also ran a geology walk following
the Covid 19 guidelines in place at
the time.
We produced a calendar of local
scenery with support from a local
photographer to help raise funds.
This was sold in shops in town and
volunteers provided a
telephone/online order service to
people who were shielding and
delivered to their homes.
We have continued to make an active
contribution to Shropshire Council
Library development initiatives that
seek to enhance the health, wellbeing
and involvement of local residents
These all demonstrate the value of
collaboration between a
professionally run library, the Town
Council and an active Friends group.
They also show ways in which local
engagement can help secure the
future development of the library
service and foster new generations of
active users.||
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**.**
## **Additional information (optional)**
You may choose to include further statements where relevant about: Achievements against Para 1.41 Because of the constraints of objectives set
Because of the constraints of lockdown, we were unable to meet our fundraising target. This meant our income was roughly half that of the previous year.
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The library was closed for much of the
year but we supported the library by
keeping local residents informed of
what service the library was able to
provide during lockdown such as
Zoom events and a click and collect
book service.
Despite only being able to meet
through Zoom we did manage to
recruit one new trustee to the
committee.
Performance of Para 1.41 Our fundraising activities have been
fundraising activities necessarily constrained yet we have
against objectives set managed to raise £5,974.84.
Investment performance Para 1.41
against objectives
Other
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## **Financial Review**
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Review of the charity’s Para 1.21 We raised £ 6,234.12 and our only
financial position at the expenses were £259.28, giving us a
end of the period profit on the year of £5,974.84. We
granted the library £289.20 to
purchase a mat for toddler rhyming
sessions.
This left us with £16,314.94.
(including the
£10,629.30 brought forward from year
end 2020).
We have put £4,000 in our reserves
and £5,000 in reserve for anticipated
spend on the library in 2022/23. This
left us with working funds of £7,000
for year ending 2022.
Statement explaining Para 1.22 We are only in our second year and
the policy for holding want to build a reserve to be
reserves stating why prepared for unforeseen expense and
they are held eventually to have the capability of
running larger events which require
payment in advance.
Amount of reserves held Para 1.22 £4,000 plus £5,000 earmarked
reserve for future spending on the
library.
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24
in deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)**
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You may choose to include further statements where relevant about:
The charity’s principal Donations from local residents,
sources of funds including some donations by regular
(including any standing order and profit made from
fundraising) Para 1.47 running events.
Investment policy and
objectives including any
social investment policy
adopted Para 1.46
A description of the Our biggest risk is if Shropshire
principal risks facing the Council decided to make cuts and
charity Para 1.46 close the library service. Their
current strategy is to continue
running libraries in market towns and
support them to become community
hubs. We are supporting the Church
Stretton Library Service in doing this.
Other
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## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Elected by members at AGM or co-
methods including opted by Committee.
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
Additional governance issues
(Optional information)
People interested in becoming a
trustee are first invited to attend a
few committee meetings so that they
better understand the role, before
agreeing to formally become a
trustee.
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## **Additional information (optional)**
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You may choose to include further statements where relevant about:
Policies and procedures Para 1.51 Trustees are provided with the charity
adopted for the commission document ‘Charity
induction and training of Trustee -what’s involved CC3A’ and
trustees copies of the policies listed below
which can be found on our website.
Data Protection
Equality
Financial
Safeguarding
Terms of Reference
The charity’s Para 1.51
organisational structure
and any wider network
with which the charity
works
Relationship with any Para 1.51 We regularly meet with Church
related parties Stretton Library staff who advise us on
how we can support their work.
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Other
## **Reference and Administrative details**
Charity name Friends of Church Stretton Library Other name the charity uses Registered charity 1182554 number Charity’s principal Church Stretton Library address Church Street Church Stretton SY6 6DQ ·
## **Names of the charity trustees who manage the charity**
**Name of person (or body) Dates acted if not for Trustee name Office (if any) entitled to appoint trustee whole year (if any)** 1 Sheila Davies Chair 2 Madeline Haigh Secretary 3 Margaret Quartly Treasurer 4 Graham Lewis 5 Ben Warren Beth Furlong Became trustee 20[th] 6 February 2021 7 Janet Newman 8 9 10 11 12 13 14 15 16 17 18 19 20
Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for
whole year
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**Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
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Type of Name Address
adviser
Accoun Ben Hilliard Sandford Lodge, Clive Avenue, Church Stretton,
tant United Kingdom, SY6 7BS
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**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair, etc)**
**Date**
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Charity Name No (if any)
Friends of Church Stretton Library
Receipts and payments accounts
For the period Period start date Period end date
To
from 01.04.20 31.03.21
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Events 2,089 - - 2,089
Donations 4,102 - - 4,102
Gift Aid 762 - - 762
- - - -
- - - -
- - - -
- - - -
- - - -
6,953 - - 6,953
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- -
- - - -
Sub total - - - -
Total receipts 6,953 - - 6,953
A3 Payments
Cost of events 719 - - 719
Postage & Stationery 108 - - 108
Publicity 7 - - 7
Repairs & Renewals - - - -
Insurance - - - -
Miscellaneous 144 - - 144
Grants to Library 289 - - 289
- - - -
- - - -
Sub total [ 1,267 ] - - 1,267
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 1,267 - - 1,267
Net of receipts/(payments) 5,686 - - 5,686
A5 Transfers between funds - - - -
A6 Cash funds last year end 10,629 - - 10,629
Cash funds this year end 16,315 - - 16,315
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## **Section B Statement of assets and liabilities at the end of the period**
||||**Unrestricted**||**Restricted**|
|---|---|---|---|---|---|
|**Categories**|**Details**||**funds**||**funds**|
|**B1 Cash funds**|Bank Account
Cash In Hand|**_Total cash funds_**|**to nearest £**
**16,295**
**20**
**-**
**16,315**|
|**to nearest £**
**-**
**-**
**-**
**-**|
||(agree balances|with receipts and payments
account(s))|OK
|OK||
||||**Unrestricted**||**Restricted**|
||||**funds**||**funds**|
|**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**B3 Investment assets**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**||
|**B4 Assets retained for the**|**Details**
Donated projector||unrestricted
**Fund to which**
**asset belongs**|**Cost (optional)**
**-**||
|**charity’s own use**|||**u**|
|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|
||||**Fund to which**||**Amount due**|
|**B5 Liabilities**|**Details**||**liability relates**|
|**-**
**-**
**-**
**-**
**-**
**(optional)**|
|Signed by one or two trustees on
behalf of all the trustees|Signature||Print|Name||
||||Sheila Davies
Madeline Haigh|||
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CC16a
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**Last year**
## **to the nearest £**
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6,184
6,550
699
-
-
-
-
-
13,433
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-
-
13,433
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**1,110 284 343 109 199 55 704 - - 2,804**
**2,804 10,629 - - 10,629**
## **Endowment funds**
**to nearest £ - - - -**
OK
**Endowment funds to nearest £ - - - - - -**
**Current value (optional) - - - - -**
**Current value (optional) - - - - - - - - - When due (optional)**
Date of approval