Pattishall Swimming Club
Registered Charity Number 1182552
Annual Re ort 2020 p
General Statement
Due to the Covid 19 Pandemic, the operation of the pool was significantly impacted during the 2020 season.
Government guidance was not issued in time for a practicable opening of the pool during the summer term. Further guidance was issued via Swim England, the Health & Safety Executive and the Pool Water Treatment Advisory Group (PWTAG), which also didn’t suggest that the after school swim club sessions could be operated.
At a meeting on the 17[th ] of July 2020, where the Covid 19 re-opening risk assessment and parent survey were reviewed, the PSC committee concluded that the guidance may permit the opening of the pool for the summer holiday period. The pool capacity was reduced from 20 to 8 in accordance with the guidance and a booking system was trialled and implemented. Additional signage for a one-way system, social distancing and a sanitising station were installed. Cleaning resources were obtained, supervisors were trained in the cleaning standards required and the pool was prepared for a trial session on Friday 24[th] July. The trial session was successful, and with a few further adaptations the pool opened from the 25[th] of July to the 6[th ] of September.
Personnel
James and Caroline Beddows-Leach have stood down from their roles on the committee but continued to provide support through the 2020 open period. We would like to thank them for their time and effort during their time on the committee.
Sharon Onley has now taken over as the Treasurer of the club and following an appeal to the school for volunteers to become a Trustee, Dominic Squires has kindly offered his time. Emily Hughes-Collins has taken leave from the committee for personal reasons.
Geoff Brand & Andy Mills were responsible for the maintenance of the pool and water and thanks is extended to him, Maxine Brand, Sharon Onley, Emily Hughes-Collins and Lee Mullen for their help with pool testing.
We were not able to run any supervisor training courses in 2020 and therefore all 13 current supervisors will expire in June 2021. Our thanks is extended to all of our volunteers for their time and support.
A Covid adapted course has been organised for the end of May and we will need to recruit a minimum of 6 new supervisors in order to provide an adequate service for the 2021 season.
Committee
Geoff Brand (Chair), Sharon Onley (Treasurer), Maxine Brand (Secretary), are happy to continue as Trustees and to sit on the PSC Committee for the forthcoming year. Dominic Squires is proposed as new Trustee.
Funding
Although our operating costs have been reduced due to the more efficient heating system, funding is always a priority. We can just about cover the operating costs via membership donations in a typical year. Last year was not typical and income was seriously affected. Please see the Treasurers report under the ‘Finance & Accounts’ section.
We have limited future confidence in the viability of the pool as there will be significant maintenance costs, including replacement of the pool liner, the pool fence and the plant shed which will be required in the very near future. We must secure new sponsors, grants, and promote our Amazon Smile/Just Giving accounts as well as attracting a membership of around 80.
Attendance 2020
Sessions were operated on three weekdays and one weekend day throughout the summer holiday. There were some additional sessions offered too. Two 30 minute sessions were available on each day, giving availability of 16 swimmers on each open day.
As the season was considerably different and restricted compared to previous years, attendance data hasn’t been included in this report as it couldn’t be accurate for comparison, although it is worth noting that not all sessions were full and capacity exceeded usage.
Number of sessions fully booked – 22 out of 50
Closure due to weather - 1 session
Closure due to no supervision - 0 sessions
Closure due training - 0 sessions
Closure due pool issues - 0 sessions
Membership
Membership was invited to the whole population of the Parish but with a limited open period and not until the summer holiday, it was to be expected that membership would be less than previous years. A video was recorded by the chair to be included in the new reception parents pack for pupils starting in September 2020. The free swim voucher was not given to new Reception Class children.
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Year 201 201 201 201 201 202
5 6 7 8 9 0
Total 82 80 75 87 93 63
Members
Guest 19 34 31 0
Passes
Year 201 201 201 201 201 202
5 6 7 8 9 0
Year 5/6 13 3 4 9 16 13
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Year 4 8 7 9 16 15 10
Year 3 5 14 14 19 14 6
Year 2 12 16 13 12 16 13
Year 1 17 20 12 13 15 5
Reception 14 14 10 15 8 13
Pre-School 13 6 12 3 9 3
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Finance & Accounts
Year November 2019 to November 2020
The Swimming Club accounts have been drawn up to run from November to November on a receipts and payments basis.
The club is entirely funded by income generated through Membership Fees, Sponsorship and Grants and during 2020 the club income totalled £741.93.
In 2020 Membership income reached £730 a £405 decrease on income generated in 2019 with no additional income raised from the session fees charged to children visiting from outside the parish. The remainder of the income of £11.93 is a credit from Amazon Smile, there were no sponsorship or grants received. The reason for the significant decrease on last year, is due to the Coronavirus (Covid-19) pandemic. The swimming pool did not open as usual in May for after school sessions, and decisions were made to open only when guidance allowed, following a robust risk assessment and consultation with supervisors and Trustees (from 20th July 2020). The pool opened to reduced numbers of 8 children per session instead of the capacity of 20, and members were asked for a ‘suggested’ donation of £10 (due to the reduced number of weeks opening) instead of the membership donation. Pattishall Swimming Club is grateful to those Members that continued to support the club during this difficult period.
No grant income was received during 2020. Since the end of the accounting period, a further £1000 has been awarded from Tesco towards a pool liner. The club had applied to take part in the blue token scheme during 2020, but as this was not running due to the Covid-19 pandemic, each applicant instead received £1000.
Income is used to pay for the running/operating costs of the pool as well as repairs and improvements to the plant equipment and pool environment.
General operating costs totalled approximately £1090.93, including £333.38 for insurance, There were no training costs in this year for training our Supervisors. Utilities costs (£57.55 paid in Dec for the
2020 season) totalled £757.55. It is difficult to compare running costs to previous years, as 2020 was not a normal operating year; although the club was realising financial benefits the year prior for the air source heat pump investment. The costs of chemicals and other maintenance costs were around £200 but have been donated to the pool and not claimed for. Thanks are extended for the donation.
2020 saw no investment in improvements to the pool and plant equipment due to Covid 19.
The overall cash position at the end of the season stands at £1206.99, with the cash balance to date being £2206.99 (including the £1000 grant from Tesco).
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Income 2015 2016 2017 2018 2019 2020
Membership Income £1,080.00 £1,010.00 £1,025.00 £1,120.00 £1,135.00 £730.00
Grants £900.00 £3,000.00 £0.00 £3,495.00 £823.00 £0.00
Other Donations £1,041.43 £0.00 £0.00 £0.00 £19.42 £11.93
Plaque Sponsorship £1,000.00 £1,275.00 £876.23 £750.00 £250.00 £0.00
Corporate Sponsorship £0.00 £367.00 £0.00 £500.00 £0.00 £0.00
Out of Parish Income £0.00 £0.00 £69.00 £55.00 £148.05 £0.00
£4,021.4 £5,652.0 £1,970.2 £5,920.0 £2,375.4
Total Income 3 0 3 0 7 £741.93
Expenditure 2015/16 2016/17 2017 2018 2019 2020
Insurance £352.45 £374.09 £378.48 £392.17 £392.17 £333.38
Lifeguarding £290.00 £0.00 £0.00 £0.00 £0.00 £0.00
Supervisor Training £217.50 £353.40 £241.63 £145.16 £390.12 £0.00
Other Training £0.00 £0.00 £0.00 £91.52 £68.00 £0.00
Pool Chemicals and
Maintenance £690.53 £1,257.16 £362.06 £295.68 £308.28 £0.00
Health and Safety Supplies £0.00 £0.00 £12.99 £42.00 £30.30 £0.00
Pool Area Maintenance £0.00 £143.09 £58.40 £216.00 £64.08 £0.00
Improvement Work £0.00 £25.00 £681.17 £5,032.85 £16.09 £0.00
Utilities £0.00 £1,000.00 £1,642.12 £1,000.00 £1,818.65 £757.55
£1,550.4 £3,152.7 £3,376.8 £7,215.3 £3,087.6 £1,090.9
Total Expenditure 8 4 5 8 9 3
£2,470.9 £4,970.2 £3,563.5 £2,268.2 £1,555.9 £1,206.9
Closing Balance 5 1 9 1 9 9
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| ACCOUNTS RETURN | PATTISHALL |
|---|---|
| 2019 | Nov 1,19 |
| 2019 | Nov 25,19 |
| 2019 | |
| 2019 | |
| 2019 | |
| 2019 | Nov 30,19 |
| 2020 | Feb 26, 20 |
| 2020 | May 21, 20 |
| 2020 | Jun 11, 20 |
| 2020 | Jul 20, 20 |
| 2020 | |
| 2020 | |
| 2020 | |
| 2020 | |
| 2020 | |
| 2020 | |
| 2020 | |
| 2020 | Jul 21, 20 |
| 2020 | |
| 2020 | |
| 2020 | |
| 2020 | Jul 22, 20 |
| 2020 | Jul 23, 20 |
| 2020 | |
| 2020 | |
| 2020 | |
| 2020 | Jul 24, 20 |
| 2020 | |
| 2020 | |
| 2020 | |
| 2020 | Jul 27, 20 |
| 2020 | |
| 2020 | |
| 2020 | Jul 28, 20 |
| 2020 | |
| 2020 | |
| 2020 | Jul 29, 20 |
| 2020 | |
| 2020 | Jul 30, 20 |
| 2020 | Aug 3, 20 |
| 2020 | |
| 2020 | |
| 2020 | |
| 2020 | |
| 2020 | Aug 10, 20 |
| 2020 | |
| 2020 | Aug 14, 20 |
| 2020 | Aug | 17, | 20 |
|---|---|---|---|
| 2020 | Nov | 16, | 20 |
| 2020 | Nov | 30, | 20 |
| 2020 | Dec | 10, | 20 |
| 2020 |
L SWIMMING CLUB 31.10.19 - 30.11.20 Opening balance Charity Commission financial period from 1.11.19 Expenses Brand applies to 2019 season Pallintest Photometer DPD1 250 Comparator Test Tablets Thetford Aqua Chem toilet fluid duo pack PH+ ph increaser Closing Balance swimming club financial period 2019 season Utilities Payment - Electricity and Water to Pattishall School Amazon Insurance Mahoney Davies O'Donnell Harvey Pargiter Williams Onley Gomez Phillips Underwood Raphael Askew Ringsby-Bur Wallace Clapton Deighton Case Stretton White Brookes McLean Hales Garrett Porter Callear Cox Merricks Taylor Hawtin Brand Lawrence Pattle Collins Page Sturdy Higham Hunter Butler
May Amazon Closing balance charity commission financial period Pattishall School - testing 2020 cost, applies to 2020 season Closing Balance 2020 swim club season
| 1603.47 | ||||
|---|---|---|---|---|
| - | 47.48 | 1555.99 | ||
| 21.51 | Pool Chemicals and Maintena | |||
| 13.47 | Pool Chemicals and Maintena | |||
| 12.5 | Pool Chemicals and Maintena | |||
| 1555.99 | Closing Balance | |||
| - | 700 | 855.99 | Utilities | |
| 5.76 | 861.75 | Other Donations | ||
| 333.38 | 528.37 | Insurance | ||
| 20 | 548.37 | Membership Income | ||
| 10 | 558.37 | Membership Income | ||
| 20 | 578.37 | Membership Income | ||
| 10 | 588.37 | Membership Income | ||
| 10 | 598.37 | Membership Income | ||
| 10 | 608.37 | Membership Income | ||
| 20 | 628.37 | Membership Income | ||
| 10 | 638.37 | Membership Income | ||
| 20 | 658.37 | Membership Income | ||
| 20 | 678.37 | Membership Income | ||
| 10 | 688.37 | Membership Income | ||
| 20 | 708.37 | Membership Income | ||
| 10 | 718.37 | Membership Income | ||
| 20 | 738.37 | Membership Income | ||
| 10 | 748.37 | Membership Income | ||
| 10 | 758.37 | Membership Income | ||
| 30 | 788.37 | Membership Income | ||
| 200 | 988.37 | Membership Income | ||
| 15 | 1003.37 | Membership Income | ||
| 10 | 1013.37 | Membership Income | ||
| 10 | 1023.37 | Membership Income | ||
| 10 | 1033.37 | Membership Income | ||
| 10 | 1043.37 | Membership Income | ||
| 15 | 1058.37 | Membership Income | ||
| 20 | 1078.37 | Membership Income | ||
| 10 | 1088.37 | Membership Income | ||
| 10 | 1098.37 | Membership Income | ||
| 10 | 1108.37 | Membership Income | ||
| 10 | 1118.37 | Membership Income | ||
| 20 | 1138.37 | Membership Income | ||
| 10 | 1148.37 | Membership Income | ||
| 10 | 1158.37 | Membership Income | ||
| 20 | 1178.37 | Membership Income | ||
| 10 | 1188.37 | Membership Income | ||
| 10 | 1198.37 | Membership Income | ||
| 20 | 1218.37 | Membership Income | ||
| 10 | 1228.37 | Membership Income | ||
| 10 | 1238.37 | Membership Income |
| 20 | 1258.37 | Membership Income | |
|---|---|---|---|
| 6.17 | 1264.54 | Other Donations | |
| 1264.54 | Closing balance | ||
| 57.55 | 1206.99 | ||
| 1206.99 | Closing Balance |
nce nce CAROLINE'S PREVIOUS ACCOUNTS RuRN END