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2022-05-31-accounts

HGS u3aTrustees Annual Report & Financial Accounts 2022

REPORT OF THE TRUSTEES

HGS U3A

REGISTERED CHARITY NO.1182530

FOR YEAR ENDED 31 MAY 2022

Members of the Trustee Board of Hampstead Garden Suburb U3A (‘HGS u3a’), all being Trustees of HGS u3a, present their report and the accounts in respect of the financial year ended 31 May 2022.

Status

HGS u3a is a Charitable Incorporated Organisation (“CIO”), registered as a charity by the Charity Commission for England and Wales with registration number 1182530. Its registered address for correspondence is Fellowship House, 136a Willifield Way, Hampstead Garden Suburb, London, NW11 6YD and its website address is: https://hgsu3a.uk/ . It operates under a Constitution approved by the Charity Commission.

Trustee Board

HGS u3a is managed by its Board of Trustees.

As noted in last year’s Trustees’ Report, Daphne Berkovi resigned as a Trustee on 16 June 2021.

At the AGM on 29 July 2021, Richard Abramson and Mayah Weinberg stood down as Trustees as they were required to do as co-opted Trustees, but expressed their willingness to continue as Trustees. The following were elected as Trustees:

Richard Abramson, taking on the role of Chair of Trustees

Malcolm Brahams

Michael (‘Myke’) Jacobs

Tina Stanton

Mayah Weinberg, continuing her role as CIO Secretary

Public benefit

The public benefit role of HGS u3a is the advancement of education, and in giving effect to that role the Trustee Board has had regard to the Charity Commission’s guidance on public benefit.

Objects

The objects of HGS u3a, in accordance with its Constitution, are: ‘The advancement of education and, in particular, the education of older people and those who are retired from full time work, by all means, including associated activities conducive to learning and development.’

HGS u3a meets these objects and provides public benefit by enabling members to share their knowledge and experience and thereby continue to learn, in particular through establishing Interest Groups and convening other meetings of members.

Although there is no geographical restriction on its membership, as its name implies most of the members of HGS u3a live in Hampstead Garden Suburb and the adjoining areas.

The Interest Groups form its core, reflecting the knowledge, skills and experience of its members. Some groups are led by experts (for example, languages, yoga) and others are based on equal participation. Until the Covid pandemic, the majority of Groups met in members’ homes, which provided a relaxed and friendly atmosphere; other Groups met in hired facilities (for example, the Free Church Hall for table tennis) or outdoors (for example, Thames walks). Because of the Covid pandemic, many groups moved to meeting only via Zoom facilities which were generally provided by HGS u3a. In addition, HGS u3a organises regular topical talks, inviting high profile, unpaid, external speakers. Groups are increasingly meeting in person again, but many continue in part or in whole to meet via Zoom.

The Trustee Board complies with the General Data Protection Regulations. HGS u3a has established policies and procedures in line with this regulation and other legal requirements.

Interest Groups

Currently around 50 interest groups continue to meet, either virtually on Zoom or in person. Group Leaders and Facilitators are key to the success of the whole u3a and our thanks go to them all. Malcolm Brahams and Tina Stanton accepted the role of joint Groups Organisers, and have provided support to all Group Leaders as well as fostering the development of new Groups throughout the year.

Membership

The total membership of HGS u3a at 31 May 2022 was 475, up from 447 a year earlier.

Volunteers

HGS u3a is run entirely by volunteers.

External Relationships

We are affiliated to the UK u3a national advisory body, the Third Age Trust. This provides general support, advice and helpful direction. Some of our Trustees have attended u3a London Regional Meetings and meetings on PR for u3as. David Powers is a member of the national Beacon Support Team helping other u3as migrate to the online Beacon membership database and creating training videos.

We have a partnership with Middlesex University; members of HGS u3a have assisted students with career mentoring and research, and in return academic staff of the university have given a series of lectures to our members.

Beacon Database

HGS u3a manages the membership database, Beacon, through its Beacon Administrator, Alan Lee. It is used for group e-mailings, reporting membership statistics and recording subscriptions, including Gift Aided subscriptions. Beacon is maintained and developed by the Third Age Trust Trading Ltd, the wholly owned subsidiary of the Third Age Trust.

Charity status and Gift Aid

HGS u3a became a Charitable Incorporated Organisation (CIO) on 19 March

2019 and from that date is able to claim Gift Aid from HMRC on subscriptions that have been Gift Aided to HGS u3a by its UK tax-paying members. The contact with the Charity Commission and HMRC continues to be our Treasurer, Arjun Matthai.

Accounts

Please refer to the Treasurer’s Report.

Mr Ravi Patel was confirmed at the 2022 AGM as the Independent Examiner of our Financial Accounts, and the Trustee Board recommends that he continues as the Independent Examiner during the coming Financial Year to 31 May 2023.

Subscriptions

The annual subscriptions for members in the Financial Year to 31 May 2022 have been £25 for an individual member and £40 for two members living at the same address for members who pay by bank transfer/BACs. A small premium of £2 is charged for payments made by cheque.

Prior to Covid, the subscription rates were £40 and £70. The Trustee Board is proposing to increase the subscription rates for 2022/3 to reflect increasing costs, in particular the return to hiring of halls for Groups. The proposed increase is £10 for an individual and £20 for two members, giving rates of £35 for an individual member and £60 for two members living at the same address for members who pay by bank transfer/BACs. A premium of £2 will continue to be charged for payments made by cheque.

Our Thanks

HGS u3a is a voluntary organisation that is run by and for its members. The Trustee Board is grateful to Arjun Matthai for his contribution as Treasurer in helping set up HGS u3a, establishing it as a CIO, the first u3a in the UK to adopt this legal structure and for putting the organisation on a firm financial footing. He will be retiring at the end of September 2022 after the 5 years in the role.

The Trustee Board is also grateful to all the Advisers, the Group Leaders and Facilitators and other members who have contributed so much time, energy

and expertise to organising, maintaining and developing HGS u3a’s activities. This has led to an active, vibrant and successful organisation and we look forward to an ever livelier time as the Covid cloud clears.

This report was approved for distribution to our members by the Trustee Board on 8 July 2022.

HGSU3A - Financial Year End 31 May 2022

HGS U3A Financial Accounts for 12 months to 31 May 2022 HGS U3A Financial Accounts for 12 months to 31 May 2022 HGS U3A Financial Accounts for 12 months to 31 May 2022 HGS U3A Financial Accounts for 12 months to 31 May 2022 HGS U3A Financial Accounts for 12 months to 31 May 2022
INCOME
Subscription by Cheques & Cash
1 June 2021 - 31 May 2022
Subscription by Bank Transfers
1 June 2021 - 31 May 2022
Subscriptions by Other
1 June 2021 - 31 May 2022
Less Rebates
Total Subscriptions
Subscriptions Accrued & Cfd to Subscrptn Year 2021-22 ending 31 Aug 2022
Deferred Subscription Income from 2020-2021 Released from Reserves Bfd
Gift Aid & Donations
Bridge Collections less Supplies
Topical & Other Talks: Teas & Coffee Collections
Theatre Tickets Collections
Yoga Receipts
Table Tennis Collections
Excursion Receipts
First Aid Collections
Sundry BACS & Cheques
Total Income
Reversal of 31 May 2021 Expenses Payable
Expenses & Costs Paid
Less Expenses already accounted for in Y-E 31/5/20 Financial Accounts
Expenses Payable
Total Expenditure
Cumulative Deficit for period to 31 May 2022		 £
to 2021
1,566
1,876
9,186
8,431
0
0
-80
0		 EXPENSES
Subscription Paid to Third Age Trust
Magazine Subscription Paid to TATTL
Beacon Fee Paid to TATTL
CLA Licence Fee paid by and reimbursed to Third Age Trust
Total Payments to the Third Age Trust Group
Hall Hire -
Alyth
Fellowship House
Free Church & Free Church Hall
Finchley Cricket Club
Unitarian Church
Quakers Hall
Total Hall Hire Costs
Other Costs & Expenses (see analysis)
Expenses & Costs Paid		 £
to 2021
1,571
1542
760
1273
450
528
60
0
10,672
10,307
-2,668
-2,017
2,017
4,332
2,245
3,739
1,266
0
0
0
0
0
0
0
727
1,006
0
0
0
0
0
0
2,841
3342
0
0
853
0
4,784
400
1,605
0
0
0
1,875
0
9,117
400
2,863
2242
14,258
17,368
0
0
14,821
5,984
0
0
175
0
14,996
5,984
14,821
5984
-738
11,384
ASSETS
Fixed Assets(per Fixed Asset Register)
Current Assets
Cash in Bank
Float
Prepaid Subscription to Third Age Trust
Prepaid Magazine Subscription to TATTL
Prepaid Beacon Fee to TATTL
Total		 £
508
25,883
27
1,513
0
390		 to 2021
222
25,582
27
1,269
760
372		 LIABILITIES
Reserves at 31 May 2021
Release of 3/3 of 31 May 2021 DSIR
Deferred Subscription Income
Cumulative Deficit to 31 May 2022
Reserves at 31 May 2022
Current Liabilities
Invoices Payable & Accruals
Total*		 £
28,232
-2,017
2,668
-738
28,145
175		 to 2021
19,164
-4,332
2,017
11,384
28,232
0
28,321 28,232 28,321 28,232